JUNE 10, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, JUNE 10, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Davis. Time: 7:00 p.m.

2. Roll Call: Mayor Brain Davis, here, Vice-Mayor Stan Jones, here, Councilman Josh Oakley, here, Councilman Clint Grinstead, here.

3. Prayer led by Jones.

4. Pledge of Allegiance led by Davis.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

6. No items removed from Consent Agenda.

7. Discussion and consideration of entering into an agreement with the State Auditor to perform and investigate financial records of the City of Davis and Davis Municipal Authority pursuant to 74 O.S. Section 227.8. No action taken. Tabled. Councilman Grinstead was wanting a state audit done regarding being so far behind on the audits. They gave City Manager permission to check into process of doing this.

8. Discussion and possible action to review the duties of City Treasurer. Talked about the duties of City Treasurer. Requested City Manager, Treasurer, and City Attorney permission to come up with duties to present to Council.

9. Consideration and possible action to accept Darryl McCurtain, from Ward 1, resignation. Jones made motion to approve. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

10. Consideration and possible action to start discussion on appointing Ward 1 Council person. Jones made motion to direct City Manager the process of Special Election. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis yes. Decided to have Special Election on September 10, 2019 and have resolution signed and approved in July 8, 2019 Meeting.

11. Discussion and possible action to approve Becky McCurtain to withdraw her lump sum contribution from OMRF. Grinstead made motion to approve. Second by Jones. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

12. Discuss and possible update on 3rd Street. Still having too much rain to get project completed.

13. Consideration and possible action to approve Resolution #550 for FY 2019-20 Budget for the City of Davis, DMA, and Turner Falls, and other funds. Jones made motion to approve. Second by Oakley. Vote: Grinstead, yes, Oakley, yes, Jones, yes, Davis, yes.

14. Consideration and possible action on escrow with OMAG Worker’s Comp. Grinstead made motion to approve. Second by Jones. Vote: Grinstead, yes, Oakley, yes, Jones, yes, Davis, yes. Explained to Council that we pay certain amount and they allocate at the end of year of what’s not used. We have $82,095.63 sitting in escrow. So that means that we will split remainder balance of $36,510.37 between General Fund, DMA, and Turner Falls.

15. Public Safety Report by Dan Cooper. A copy of his report is in the packet.

16. Chamber Report by Stephanie. Keep it Local Business of the Month is Echo Canon Resort. Upcoming Grand Opening will be June 13 at Fat Bully’s on the Ridge. Sister Location at Chickasaw Retreat & Conference Center. Chamber Meeting is June 13 with Special Guest, Chickasaw County & Oklahoma Tourism & Recreation Dept. lunch will be provided at noon. Summerfest ad deadline is Tuesday, June 11 and it will take place at Wolf field on June 29 from 5-10:00 p.m. Splashpad fundraising event and brick forms now available at the Chamber. June 27 guest speaker, ODOT Engineering will provide education for public at noon at the Chamber.

17. No MCIA Report.

18. City Treasurer Report by Brandy Claxton. Payroll report is not in paperwork, she will email it to Councilmen in the morning. Grinstead asked if they could get P&L reports in their packets starting in July. Consultant Henderson said yes they could get thirty days behind.

19. City Manager Report by Tom Graham. He apologized for not having his report in the packet. He has been working on the budget and audit and didn’t have time to get to it.

20. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

21. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Jones made motion to approve. Second by Oakley. Vote: Oakley, yes, Grinstead, abstain, Jones, yes, Davis, yes.

22. Adjourn. Jones made motion to adjourn. Second by Oakley. Vote: Oakley, yes, Grinstead, n/a, Jones, yes, Davis, yes.

***Grinstead exited at 8:18***

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Brain Davis, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, JUNE 10, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Davis.

2. Roll Call: Chairman Brian Davis, here, Vice-Chairman Stan Jones, here, Trustee Josh Oakley, here, Trustee Clint Grinstead, n/a. ***Grinstead re-entered at 8:18 p.m.***

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

4. No items removed from Consent Agenda.

5. Consideration and possible action to approve Resolution #550 for FY 2019-20 Budget for the City of Davis, DMA, Turner Falls, and other funds. Jones made motion to approve. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

6. Discussion and possible action to discuss progress of electronic meters with HydroPro. Tabled till next month. Discussion with Bert over difference of electronic meters. No more will be purchased until final count is complete.

7. Discussion and possible action to replace water meter and get new valve at MAC Trailer building. Oakley made motion to approve. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. With the City Manager’s recommendation, approved to replace water meter and get new valve.

8. Discussion and possible action concerning timeframe on online sales accounting procedures with City of Davis Budget. Lengthy discussion with Consultant, Rheba Henderson and Full Strut Media over difficulty on accounting system. After year of delay, they finally have it to where everything is being accounted for in the system, as needed.

9. Consideration and possible action to close Turner Falls Petty Cash Account at Pauls Valley Nation Bank and for funds to be deposited into Turner Falls General Account. Jones made motion to approve closing Turner Falls Petty Cash Account at Pauls Valley National Bank and for fund to be deposited into Turner Falls General Account. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

10. Turner Falls Report by Billy Standifer. Sales are down from last year and we are not setting records this year so far.

11. No Public Works Director Report.

12. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

13. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

14. Adjourn. Jones made motion to adjourn. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Time 10:00 p.m.

ATTEST:

_____________________________________ ________________________________

Cheryl Dodds, City Clerk Brain Davis, Chairman