MAY 13, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, MAY 13, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Darryl McCurtain. Time: 7:00 p.m.

2. Roll Call: Vice-Mayor Josh Oakley, absent, Councilman Stan Jones, here, Councilman Brian Davis, here, Councilman Darryl McCurtain, here, Councilman Clint Grinstead, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Darryl McCurtain.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Davis. Vote: Jones, yes, Davis, yes, McCurtain, yes, Grinstead, abstain.

6. No items removed from Consent Agenda.

7. Consideration and possible action to elect Mayor for Davis City Council. Stan made motion to elect Brain Davis as Mayor for Davis City Council. Second by Grinstead. Vote: Jones, yes, Davis, abstain, McCurtain, yes, Grinstead, yes.

8. Consideration and possible action to elect Vice-Mayor for Davis City Council. McCurtain made motion to elect Stan Jones as Vice-Mayor for Davis City Council. Second by Grinstead. Vote: Jones, abstain, Davis, yes, McCurtain, yes, Grinstead, yes.

9. Consideration and possible action to approve Resolution #549 naming Mayor and Vice-Mayor as signatories for the City of Davis, at all banks. McCurtain made motion to approve Resolution #549 naming Mayor Brian Davis and Vice-Mayor Stan Jones for the City of Davis, at all banks. Second by Jones. Vote: Jones, yes, Davis, yes, McCurtain, yes, Grinstead, yes.

10. Consideration and possible action to approve Heath Foster to the Board of Trustees for Southern Oklahoma Library System. Davis made motion to approve Heath Foster to the Board of Trustees for Southern Oklahoma Library System. Second by Grinstead. Vote: Jones, yes, Davis, yes, McCurtain, yes, Grinstead, yes.

11. Discuss and correct/amend City Manager’s contract to be pursuant with Davis City Code. Grinstead made a motion to correct/amend City Manager’s contract to be pursuant with Davis City Code. Second by McCurtain. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes. Mayor Davis was concerned the contract stated a definite term while the City Ordinance book states that the Council appoints the City Manager for an indefinite term. Attorney Mark Melton recommended that the statement in paragraph 3, “This contract shall remain in effect until April 30, 2020” be removed. He also addressed the severance package in paragraph 14 of the contract. He suggested striking the words, “the term of the contract renewal”, leaving the date of April 30, 2020.

12. Consideration and possible action to consider hiring committee for purpose of New City Manager. Grinstead made motion to approve a hiring committee for purpose of new City Manager consisting of Planning Board members, Marilyn Burke and Ron Gillihan, Councilmen Stan Jones and Clint Grinstead, and citizens Alisha Thompson, Paul Ozbirn, and Dennis Helmers to hiring committee for purpose of finding a new City Manager. Second by Jones. Vote: McCurtain yes, Grinstead, yes, Jones, yes, Davis, yes. Councilman Jones requested this item be on the agenda. He stated that he wanted to start the process so there is plenty of time for many applications to be taken and one on one interviews to be conducted. He also wanted citizen volunteers to be on the committee.

13. No action taken on Brandon Meador’s request to purchase land at Industrial Park for Beyond Brotherhood. Attorney Melton said he would check to see if this would be considered as a charitable, non-profit organization. Cathy Neal will have Counciling Service in there as well. Dennis Helmers addressed the Council about this request. Beyond Brotherhood is a federally recognized 501(c)3 organization serving veterans primarily in Murray County. They desire to have their own facility to be able to serve veterans in the surrounding counties as well. City Attorney said he was unsure if the City could sell Industrial Park land to them since there are no employees and they are not producing a product. The land was gifted to the City with the sole purpose of creating jobs and industry.

14. Consideration and possible action to approve Gary Taylor to withdraw his contribution from OMRF. Jones made motion to approve Gary Taylor’s request to withdraw his contribution from OMRF. Second by McCurtain Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes. Taylor is vested in the City Retirement fund so he would be due the city’s contributions as well as his own.

15. Presentation with Rickey Hayes on Retail Attractions. He is working on two projects for our area.

16. Public Safety Report by Dan Cooper. The report is in the packet. They made it through Prom, next they have graduation.

17. Chamber Report by Stephanie. Keep It Local Business of the month was 777 Zipline. Recent Ribbon cutting for Chigley & Co. & Los General under new management. GP Rents one-year celebration is June 7th from 11-2. May 23 is next Chamber Meeting at Los General at noon. Chamber week overview they had an amazing turnout, reached around one hundred business in person during community outreach, had eleven local restaurants participate in a Taste of Davis. The Summer Fest will be June 29 from 5-10 p.m. at Wolf Stadium. They are now accepting vendor applications, local live performers, cards going out to schools, and posters will be delivered to local businesses.

18. MCIA Report by Melissa Pratt. She gave update on Job Fair in Ardmore. Also working with Forum to get training grant dollars. Website is now live.

19. City Treasurer Report by Brandy Claxton. Budget Workshop set for Monday, June 3, 2019, at 7:00 PM, following Planning Board meeting.

20. City Manager Report by Tom Graham. Applications to sell beer with new requirements at the Retail shops at Turner Falls have been sent to ABLE commission. They have requested more info but have not contacted us back. So we are waiting on them. Tom has left messages but has not heard back. The 3rd Street Project is progressing with curb and gutters and as soon as we can dry up, they will pave additional streets. Ron Gillihan addressed Council about the progress. Grinstead asked about the intersection at Bird Street, regarding milling it down and paving or bringing 3rd Street level up to even the intersection. Nothing in contract to address this issue. Do we need to make a change order? The Main Street Project will have a preconstruction meeting later this month (May 22 at 2:00) with a goal to start in early June. Fire Department has finished work on the new grass rig and almost finished with upgrading a rescue truck. Construction on new Methodist Church is on schedule to be finished in July so some time after this the City will take possession of the building on South 3rd Street for our development of a Community Center.

21. Appearances and petitions from the audience. (Limit of three (3) minutes for each.) Mary Ann Peters concerned about the grass problem in town. We have an individual helping us along with our workers. We are not fining citizens until we get our grass under control. We are giving people leeway due to all the rain. The Industrial Park is being taken care of by an individual when it is dry enough to mow. Travis Digby, 509 South Third, requested the curb on the south side of his driveway be fixed so they can use their drive. It was determined that a mistake by the engineer was the cause and the driveway will be fixed properly and soon.

22. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. A) Motion made by McCurtain to approve setting Special Meeting as Budget Workshop for June 3, 2019, at 7:00 PM for City of Davis, Davis Municipal Authority and Turner Falls Park. Second by Jones. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes. B) Motion made by McCurtain to give City Manager authority to make change orders to 3rd Street Project, including the driveway at 509 South 3rd, up to dollar amount not to exceed unit price within $10,000, without Council approval. Second by Jones. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes.

23. Adjourn. Jones made motion to adjourn. Second by Grinstead. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes.

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Brian Davis, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, MAY 13, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Brian Davis.

2. Roll Call: Chairman Brian Davis, here, Vice-Chairman, Stan Jones, here, Trustee Darryl McCurtain, here, Trustee Clint Grinstead, here.

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by McCurtain. Vote: McCurtain, yes, Grinstead, abstain, Jones, yes, Davis, yes.

4. No items removed from Consent Agenda.

5. No action taken on discussion and possible action on property owned by Turner Falls by Turner Falls Inn. CM Graham said Councilman Oakley asked him to put it back on agenda. But with him not being there nor Mrs. Davis they tabled it.

6. Discussion and update on Water Meter Project. H & E Construction was to start installing the new electronic water meters on May 14. Training at City Hall will be June 12 and 13. City employees were checking locations and noticed 18 customers were being charged outside city limit rates when they are inside city limits. We will be making refunds to these customers. We also discovered 5 outside city limit residents paying inside rates. They will not have to pay the difference.

7. Consideration and possible action to approve monthly increase of $1,042.72 from Arbuckle Master Conservancy District. Monthly payment for next Fiscal Year will be $10,056.59. This is an increase of 0.116% of overall usage. McCurtain made motion to approve monthly increase of $1,042.72 from Arbuckle Master Conservancy District. Second by Jones. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes.

8. Turner Falls Report by Bill Standifer. They are getting ready for summer season.

9. Public Works Director Report by Bert Curtis. They are getting ready to spray for mosquitoes and are trying to keep up with other things.

10. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

11. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

12. Adjourn. Jones made motion to adjourn. Second by McCurtain. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes.

ATTEST:

_____________________________________ ______ ________________________________

Cheryl Dodds, City Clerk Brain Davis, Chairman