APRIL 8, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, APRIL 8, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Ed Parks. 7:00 p.m.

2. Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Darryl McCurtain, here, Councilman Stan Jones, here, Councilman Brian Davis, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Ed Parks.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by McCurtain. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

6. No items removed from Consent Agenda.

7. Discussion and appropriate action related to proposed executive session to discuss personnel issues and possible employment contract concerning the employment of the City Manager, Tom Graham, pursuant to 25 O.S. Section 307 (B)(1.) Jones made motion to approve contract. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. 7:02 p.m.

8. Discussion and possible consideration and appropriate action related to the approval of an Employment Contract between the City of Davis and Tom Graham, City Manager. Jones made motion to approve the contract that was given to us between the City of Davis and Tom Graham for a one-year contract. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, no, Oakley, yes, Parks, yes. 7:51 p.m. Mr. Davis said he didn’t agree with the timing of this contract.

9. Consideration and possible action to approve Planning Boards recommendation for variance for Gina King to have a daycare in the home at 1104 E. Davis, Davis, Oklahoma. Tom said she was here to speak to you about this. As Gina was coming up to speak on this, Darryl told Council they needed a motion to return to regular session. McCurtain made motion to return. Second by Jones. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Gina told Council that she can have up to seven kids, but she is going to only have two to three since she is a part-time Paraprofessional at the school. She will only keep these kids after school and during summer. McCurtain made motion to approve. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

10. Consideration and possible action to approve Lieutenant Kevin English’s resignation from the position of Chairman of the Board with Murray County 911 Board. Oakley made motion to approve Lieutenant Kevin English’s resignation from the 911 board. Second by Jones. Vote: McCurtain, yes, Jones, yes, Davis, no, Oakley, yes, Parks, yes. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said he schedule has gotten really busy, so he has requested to be removed from the Board.

11. Consideration and possible action to approve Danny Cooper to the Murray County 911 Board. Jones made motion to approve Danny Cooper to the Murray County 911 Board. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

12. Consideration and possible action to purchase Fireworks from Hance Pyrotechnics in the amount of $6,000.00 to be paid out of Contingency Fund. McCurtain made motion to approve. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said this is the same thing we do every year. We do still have one fireman that is licensed to set these off, which is Dusty Parsons, who is still with the Fire Department and said he would be happy to conduct this firework show. We weren’t able to get to the class this year, but we will next year to get others licensed.

13. Consideration and possible action of possible change order for 3rd Street Davis, Oklahoma. Davis made motion to accept the change order in the amount of fourteen hundred dollars. Second by Jones. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said we had one individual and it was not on the original plan, he presented Council with a picture of the vacant lot with an opening of the driveway that was missed in the plan. This is Joe Yates’ property and he has requested that we put that driveway in. It does show on the picture that there was an opening, why it didn’t make the plans, he couldn’t tell you. The other three items are three driveways, they are putting fresh new concrete up to. According to the plans, they are having to rub up against broken concrete. They have been asked not by the property owners, to get a better edge on doing these. Every bit of these are less than fourteen hundred dollars for total changes. He thinks the driveways will look better to an area that is solid across rather than being broken up. As of this time, they are the only ones in question. He is asking you to approve these up to fourteen hundred dollars.

14. Public Safety Report by Dan Cooper. The report is in the package, he doesn’t have anything else to add to it.

15. Chamber Report by Stephanie. The Keep it Local Business of the month was Blankenship Real Estate. The General Chamber Meetings are as followed: April 11 eat at the Chamber, Presentation on forgotten Wheels and will tour the museum. April 24 the Chamber Meeting is moved to Wednesday with Special Guest, Congressman Tom Cole. Easter Egg Hunt will be Sunday, April 21 at 2:00 p.m. at Fullerton Park, City Wide Garage Sale is May 3 & 4, and Summerfest is Saturday June 29 and they are accepting vendor and live performer applications at the Chamber. Splash Pad Fundraising Events they have brick forms available at the Chamber.

16. MCIA Report by Melissa. MCDA is partnering with Ardmore Development Authority, Oklahoma Works, Southern Tech, & Southern Workforce Board as a sponsor for Southern Oklahoma Hiring Conference Tuesday, April 23 from 11-7:00 p.m. at Ardmore Convention Center. We already have 50 employers that will have a booth with several from Murray County, like Air Donkey Zipline, Kerr Pumps, MAC Trailer, Forum, and K&M Precision Machine. Chickasaw Country Marketing Association annual meeting is Thursday, April 18 from 11-1:00 at Artesian Hotel with Lt. Governor Matt Pinnell as guest speaker. It is $25 for pre-registration for non-members.

17. City Treasurer Report by Brandy Claxton. Brandy said you have a copy of the balances in your packet. The Grant Fund balance includes $172,495.06 of donations for the Splash Pad.

18. City Manager Report by Tom Graham. He said he really didn’t have anything to report. But he would like to state that after the contract you have given him, he will retire April 30, 2020. I want to spend time with grandkids and his children, and this is something he wants to do. That’s all he has unless you have any questions.

19. Appearances and petitions from the audience. (Limit of three (3) minutes for each.) Clint Grinstead said he would like to tell Council that he was sorry that this contract was stand based on the fact that they keep hearing that he is going to fire Mr. Graham. That is nothing further than the truth. Actually, when we are going to start talking about the truth, he feels that everybody should have a fair chance to try to do right when there is a change involved but one of your Councilmen here tonight that voted yes on this contract, three times since he has filed, Mr. Oakley has asked him about cleaning house and getting rid of the upper five and he assure him that he would bring it to their (Councilmen’s) attention. Oakley said he said that and that he called everyone of them and told them that he had said that in the past Clint said the past was within the last month. Did you change your mind on firing everybody? Oakley said that he has been through this before and he has been accused of all these different things. Grinstead said apparently, you’re dishonest and that he has not said anything about firing anybody but someone on your Council who has voted yes and has told him three different times that he would like to see that done so you know what you’re working with. Mayor Parks explained that he wanted the contract because it has the Councilmen a year to find someone to replace Mr. Graham after he retires. Parks told Grinstead that the reason he wanted the one year contract was because it gave them a year to find someone and that he (Grinstead) hadn’t been through the process like Jones, McCurtain and he has. You get some applications out, resumes, and interview some people so that they could just step right in and that’s the reason he wanted the contract. Grinstead said actually you had two people wanting to turn in resumes, is he correct Mr. Jones. Mr. Shannon and Mr. Holland that were wanting to turn in resumes the last time you were looking for City Manager. Stan said they did acquire with him but he wasn’t for sure if there was any follow through with them sending in their resumes. Mr. Grinstead said thank you for your time. Parks said that is why he wanted you all to have time to work it out. Oakley came out and said the next time he’s accused of being dishonest, bring proof because he’s sick and tired of being accused of being dishonest. Grinstead said he’s not lying and that he called him. Oakley asked Bert Curtis if he had not called him about this. Bert stated yes he had.

20. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

21. Adjourn. Jones made motion to adjourn. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Ed Parks, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, APRIL 8, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Ed Parks.

2. Roll Call: Chairman Ed Park, here, Vice-Chairman Josh Oakley, here, Trustee Darryl McCurtain, here, Trustee Stan Jones, here, Trustee Brian Davis, here.

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. McCurtain made motion to approve. Second by Jones. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

4. No items removed from Consent Agenda.

5. Consideration and possible action to approve DEQ Permit No. WL000050190031 for the construction of 2334 linear feet of eight (8) inch PVC pipe, 78 linear feet of six (6) inch ductile iron pipe, 71 linear feet of eight (8) inch ductile iron pipe, and appurtenances for potable waterline distribution to serve the Sidewalk Project & SH 7 Pavement Replacement, Murray County, Oklahoma. Tom said this just had to be read into the minutes, no action needed.

6. Consideration and possible action to approve HydroPro Solution’s contract. Jones made motion to approve HydroPro Solution’s contract if they can talk with them and get it all done within a billing cycle. Second by Davis. Mr. Davis asked Tom if he could talk to them about it, Tom said yes. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said this is the contract that was made, and it was sent to Attorney Melton with changes. Melton said they have been going back and forth on this and this is the final version with the changes that he recommended. Mr. Davis asked if there was a time frame on this in the contract. Melton said they would have it done within forty-five days. Tom said to his understanding they would do this within a billing cycle, which is more like thirty days. Tom said they did commit they would have this done within a billing cycle. He also said there would be a little bit of billing process. A lot of people are going to get two bills that month, one with the old meter and the other with the new meter. Our software individual has guaranteed him that he could make all that software work.

7. Consideration and possible action to approve payment method for electronic meters. McCurtain made motion we borrow the money from ourselves from the Contingency Fund and pay it back over four years. Second by Davis. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said something we have not talked about. One of the options that Rheba Henderson has giving him that is in your packet is to pay for this full amount out of the Water Fund that is available. That fund right now has a little over nine hundred thousand in it. He idea is to pay for all of it and then over a four-year span to reimburse that fund through the Contingency Fund. That way it’s like borrowing money with zero interest. Another method if you so choose, is to go out and get bids from the banks, if you want to do it that way. As you can see in her notes, if you borrow money at 4% in four years, you would spend an additional amount of $38,541 interest and a five-year note would be about $46,545 in interest. We have the capability of paying for this and then paying ourselves back. He would recommend that you take Rheba Henderson’s recommendation on this.

8. No action taken on update on property at Turner Falls Parks. Tom asked Melton if he has received any word from the Attorney General’s office on this. He stated no. Tom said he didn’t know if you (Trustees & Chairmen) wanted him to keep putting it on here or not until we get an answer. Melton said he did speak with her a while back and go over some other options but hasn’t heard back. They decided to take it off until she was ready to come back.

9. Turner Falls Report by Bill Standifer. They are working and getting things ready for summer.

10. Public Works Director Report by Bert Curtis. They are mowing and will start spraying for mosquitos soon.

11. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.)

12. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Tom presented Mayor Ed Parks a plaque for appreciation for Mayor Ed Parks for his 12 years he has dedicated to the City of Davis on the Council. Mayor Parks said he has enjoyed serving the people of Davis for the past twelve years. He’s always tried to do his best, he’s made some enemies, he’s made some friends, but he’s always tried to do what’s right for the whole City. He has enjoyed it and thanks them for allowing him to serve. Thank you!

13. Adjourn. Davis made motion to adjourn. Second by Jones. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

ATTEST:

_____________________________________ ______ ________________________________

Cheryl Dodds, City Clerk Ed Parks, Chairman