MARCH 11, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, MARCH 11 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Ed Parks.

2. Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Brian Davis, here, Councilman Darryl McCurtain, here, Councilman Stan Jones, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Ed Parks.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

6. No items removed from Consent Agenda.

7. Consideration and possible action to approve conditional use permit for Tonia Riley until house is delivered at 302 W. Minnie, Davis, Oklahoma. Davis made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said they have requested to live in travel trailer until house they have purchased is finished. Tonia spoke in regards to having a tiny house delivered but not having the funds at the time to get it. She has her son living on the property and has had some trouble with some homeless living on there. She would have to call officers. She was also told that if anything happened to the homeless on her property, she would be liable for it. That is why she asked her son to be in the trailer on the property. While being out of town, she had police go in and kick in the door thinking it was a drug ring or something; she had to come from out of town to retrieve her property from the police. They have received their tax money and have paid for it all and have all the paperwork to show; now they are waiting on it to quit raining and dry up some to have it delivered. She apologized for it taking so long being that she works out of town a lot. But everything is in place, now. She was not served any papers from Chipper, it was only verbal. Chief Cooper said she has been very cooperated on this. Tom told Councilmen that you can issue the conditional permit for as long as you want. He would recommend at least six months.

8. Consideration and possible action to approve City-Wide Clean-Up date for April 29 through May 10, 2019. Jones made motion to approve. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said this is the same thing we do every year and need you to approve these dates so we can get the dumpsters out from Big Dump.

9. Consideration and possible action to approve City-Wide Garage Sale date for May 4 through May 5, 2019. Jones made motion to approve City-Wide Garage Sale dated May 4th through May 5th. Second by McCurtain. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

10. Public Safety Report by Dan Cooper. The report is in the packet. Farm Bureau is having Drug Awareness on May 8th before graduation and they are working on getting things ready for beer buy scheduled.

11. Chamber Report by Tom Graham. The report is in the packet. State Superintendent, Joy Hofmeister, addressed Monday, February 11th at the Luncheon the New ICAP (Individual Career Academic Plan.) The goal is to Educate, Engage, and Experience. These requirements will start with the graduating class of 2023, but our schools will start implementing next year for all grades. The Business of the Month is Chris Foster Trucking. General Chamber Meetings are March 14th open for scheduling and March 28th Special Guest Clint Grinstead. Easter egg hunt will be Sunday, April 21st at 2:00 p.m. at Fullerton Park. Summer Fest will be Saturday, June 29th. Brick forms are now available at the Chamber.

12. No MCIA Report.

13. City Treasurer Report by Brandy Claxton. The account balances are in the packet. Reminder that they are working on budget and if you have anything or any projects you may want to add to it, please let her know.

14. City Manager Report by Tom Graham. Main Street has been awarded and start date will be around the first of June. Still have a sign in the easement but hope that will be removed shortly. Working on figures for the budget and he has been assured that the audits will be started and or finished very soon. They are a year behind because of accounting that had to be created in regards with Turner Falls Park on the online ticket sales. Update on Third Street, with curbs and gutters poured and hopefully another block of asphalt will be laid shortly, unless it rains again. Councilman Davis asked if we were holding him to one block at a time. Tom said the next block they are going to do is shut down Atlanta, which is one of the busiest crossings in town so they are waiting to close it when they get the ones they are working on now opened so that the school will have a way to get there. We could possibly do more than one after this one because they don’t have to take as much materials. They didn’t want to close anymore, especially Atlanta, until they get some of the others opened. He also asked about the railroad crossing. Tom said we call every week. The estimate of reopening was two weeks in November. We encourage people to call every week to get them going on this. He doesn’t know if all our attention has made them slow down on it or not. But if you cross railroad on Main Street, it’s getting just as bad as when they closed it. Davis asked if the City could fine them for it. Tom said no, they are federal entity. It has passed the house and waiting on Senate. It could possibly go into effect in November. Some say cities and states cannot regulate federal entity according to Charles McCall. It will be up to the Senate for the law to go into effect. It passed the house unanimously.

15. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

16. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

17. Adjourn. Jones made motion to adjourn. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Ed Parks, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, MARCH 11, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Ed Parks.

2. Roll Call: Chairman Ed Park, here, Vice-Chairman Josh Oakley, here, Trustee Brian Davis, here, Trustee Darryl McCurtain, here, Trustee Stan Jones, here .

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Davis made motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

4. No items removed from Consent Agenda.

5. Consideration and possible action to approve concession request to 4D Carriage Services at Turner Falls Park. Davis made motion to approve concession request to 4D Carriage Services at Turner Falls Park. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said new concession would like to give rides during the season with the understanding that no rides or horses inside park on weekends and holidays. Mr. Diepenbrock spoke with interest of giving carriage rides in Turner Falls Park this year. He took a carriage and team of horses out there Monday, February 25th and had a lot of good feed backs from employees and guest. They would start by Trading Post and run the same course as the tram, going back to the falls and turning around there. They will offer three rides. One is round trip from Trading Post to falls and back, which takes about twenty-five minutes, one way trip from Trading Post to the falls, and another one way from falls to Trading Post. They would like to try to start during spring break running from 10 a.m. to 3 p.m. These hours could change depending on number of visitors. After spring break they would like to work Friday through Sunday if there are enough visitors and the weather is good. During summer, they would work Monday through Friday from 8 a.m. to 1 p.m. They don’t want to give rides when it is too crowded and the tram is running. Charges would be round trip ages 3 and under is free, ages 4-12 is $9.00 per ride, ages 13 and older is $15.00 and one way trip would be 3 and under is free, ages 4-12, $5.00 and 13 and older is $8.00, with 5% going to the City, with Tom’s recommendation. They do have a liability insurance on all carriages, each carriage has poop bags for horses, and carriages and horsed were used at the Chickasaw Christmas Lights. One of the concerns was if the horses would be ok with the water. He stated yes, they can handle it. His horses and carriages did it at the Chickasaw Lights as well as vehicle being on the streets. He even mentioned doing some in the fall as well as maybe during Christmas. He said the carriages will stay out there chained up during those times but will transfer the horses daily. They are going to do a conditional use permit under new business since the Park has a no pet policy.

6. Consideration and possible action to approve concession row bid to Alex Sbeity in the amount of $5,000.00 at Turner Falls Park. McCurtain made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said we only received one bid on this and it was above the minimum amount of $3,600.00.

7. Consideration and possible action to approve automated meter reading system bid. Jones made motion to approve Master Meter and try to get it in a billing cycle if possible, closer to that the better to make it easier for the girls and because the internal antennae is in line with the meter, he wants to use this one. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said we received two bids on this project. Ferguson Water Works came in at $358,400.00 and Hydro Pro came in at $378,950.00. These were not apples to apples; the higher bid is for internal antenna and lowers for meter that has external antenna. Can’t bid same as Hydro Pro has patient for meter with all internal works. We have done background checks because we did not know either company. Bert said he talked with a couple of people that had the one with the antenna; they said they only had a few that the wires tore up on. It’s not above the ground so you will still have wires. Councilman Davis asked if they would still operate if it was full of water. They both said no. Bert said they do have a 15 year warranty. They both presented the Council with meters to look at. Hydro Pro had a Master Meter. The meter specs are a 25 year warranty, not just the meter body. They do test them before the put them in. The warranty is the whole piece. The meter itself is multi jet in which you asked for. Ferguson has the Mueller System. Tom said depending on which one you Councilmen choose, he talked with Attorney Melton today and he said with one bid being $20 below the other bid, you can choose which ever bid you want however; if you accept the higher bid than the lower, you will have to specify as to why you are choosing the higher bid. The Mayor said his concern with the Mueller System is that it has the plastic piece and he would be scared of it being broke off. Bert said they just priced the three quarters and one inch. They have several two inch meters and with Master Meters, these heads will fit on the larger meters to make them radio read also. Master Meters say they are one of the few that can do that. Bert said he hasn’t heard anything derogatory in regards to either one of these meters, in which he has heard about Master Meter, he didn’t know Mueller made meters until he opened the bids. They both offered to come out and do a demonstration on each one if the Council would approve it. Councilman asked how far they read, Master Meter said theirs was up to a mile, depending on if they have water or other things in the meters. Hydro Pro said up to two blocks away is comfortable. They will come in and install and train on them. They will also come back in about six months from now or if needed before to answer any questions they have. Their customers are their number one priority. They will make sure they have people on hand at all times. When asked who Bert’s recommendation was, he said it would have to be Master Meter only because he has heard of them and heard good things about them. Councilman Davis was concerned with how much it would cost the City to have them all installed. He asked if the City workers could possibly install half to cut the price in half. But after discussing with other Councilmen, they agreed to have them installed properly and in a timely manner. Master Meter said it would take around two months to install all of them. Had we had the City workers install them, it would take up to six months. Bert said it would be better to have them install all in one month in one billing cycle, if possible. They said that they could, they would just have to bring in more crew members.

8. Tabled update on property at Turner Falls Parks. Tom said Attorney Melton has not received information back from Attorney General yet so we are waiting on that. He has asked Gene Davis’ Loan Institute if they would accept an easement on the property strictly under the buildings and they haven’t gotten back to us on that either so there’s no update on this.

9. Turner Falls Report by Tom Graham. Billy just had surgery again two day ago so the application for new beer license has been sent to ABLE Commission and hopes to have approval soon. Current employees have their individual permits. Work is continuing on getting the park ready for summer. Pools have been dug out and a repair to exit road will start after spring break next week.

10. Public Works Director Report by Bert Curtis. They have been having a bunch of water leaks and they are trying to keep up on drainage issues.

11. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

12. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. McCurtain made motion to approve conditional use permit for 4D Carriage Services at Turner Falls Park. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

13. Adjourn. Jones made motion to adjourn. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

ATTEST:

_____________________________________ ______ ________________________________

Cheryl Dodds, City Clerk Ed Parks, Chairman