JULY 9, 2018 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY
MONDAY, JULY 9, 2018 7:00 P.M.
DAVIS CITY HALL
227 EAST MAIN

1.    Call to order Davis City Council by Ed Parks.

2.    Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Brain Davis, here, Councilman Darryl McCurtain, here, Councilman Stan Jones, here.

3.    Prayer led by Stan Jones.

4.    Pledge of Allegiance led by Ed Parks.

5.    Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

6.    No items removed from Consent Agenda. 

7.    Consideration and possible action to approve amendments to the 2017-2018 Budget. McCurtain motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said there were four amendments in your packet to make your General Fund balance. The biggest change is the taking $40,500.00 out of Police Department and put into the other funds to make them balance. The big one $50,000.00, the last rescue unit for the Fire Department wasn’t budgeted item. They had a donation of $40,000.00 so if we contributed $50,000.00 they would pay the $40,000.00 so we took that out of the Contingency Fund. 

8.    Consideration and possible action to approve John McQuilliam for lump sum on his Retirement. McCurtain made motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Brandy stated that he was not vested with the City; this is only his contribution of what he has paid in, which is in the amount of $406.26.  

9.    Consideration and possible action to approve Worker’s Comp premium in the amount of $121,799.00 using $86,084.62 out of escrow and paying the balance of $35,714.38. McCurtain made motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said it’s time to renew our Worker’s Comp policy and we have money in our escrow to help pay it. We can use all of it or some of it. He recommends us to use all the money in escrow to pay it. If we don’t use all of that money, it will be held over till next year. We paid the whole balance last year using escrow money; this is the amount we have left. The escrow money is from payments in the past that we did not use. 

10.    Consideration and possible action to approve or reject 3rd Street Project. Oakley made motion to approve Seal Masters base bid in the amount of $1,020,470.75 to redo 3rd Street. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, abstain. Tom said Mr. Myer’s called him and said he had a meeting in Durant and would get here around 7:30 this evening if we wanted to come back to it. Mayor said we could come back to it. Adjourned from DMA to come back to this. Tom said you had one bidder on this project on a base bid and an alternate bid. If you read the cover letter from Myer’s, one of the items was left out in alternate bid in which will increase it to another $68,250.00 so that will take it to $891,200.15. The good thing is it will not get you a new waterline only half or not even half of the other 70 feet compared to 2200 feet with the base bid. The base bid will replace all the waterlines, hydrants, service connections on both sides of the streets, all curve and gutters. Even though with the height that it is, he recommends that we accept the base bid unless you don’t want to accept the job. Tom said he gave Councilmen suggestions in an email and since this is higher than we thought, it will not hurt us, for we have the money to do it. Mr. Davis asked how long it would take to do it. Mr. Gillihan said the first block will be the big problem with doctor office being there and having to get their patients in and out. They will lay out all new utilities and curve and gutters first. There will not be a time frame on this. 

11.  Consideration and possible action regarding 209 S. 8th Street. Oakley made motion to tear down the property at 209 S. 8th Street and allow City Manager to bid it out. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said we declared this dilapidated last month and wanted us to put a letter in the paper, trying to notify the owner, so we did. We still have not received any contact with this person. Attorney Melton asked if anyone knew this Andrew Potter because this is the third one we’ve had to do. Darryl said he knew of him when he was the Police Chief. He came to town and bought up several houses and that’s how long this issue has been going on. Mark said he was comfortable with what the City decides to do with it.     

12.    Public Safety Report by Danny Cooper. The report is in the packet.  
 
13.    No Chamber Report.
 
14.    MCIA Report by Melissa. The Hotel Broker that was supposed for a second visit couldn’t make it so she will try to come in about two weeks. 

15.    City Treasurer Report by Brandy Claxton. You have the budget amendments and voted on the Worker’s Comp. Also on our retirement with OMRF, normally in the past, the City’s contribution was 7.83% and we got a letter stating that we could drop our contribution rate to 7.73% if we so chose to do that. She talked with Tom and OMRF and decided to leave it at 7.83%. 

16.    City Manager Report by Tom Graham. Still working on sidewalk grant project. ODOT says they will let our sidewalk and Main Street in October to November. One thing that has change on this project is from 4th Street to 10th Street. This will now be concrete instead of asphalt. This will take a little bit more time. There are some business signs in road right of way that will have to be moved at the owner expense as well as some mature pecan trees and ODOT will replace a section of water lines in the area. We are in the process of talking with the business owners and letting them know. The road easement is 80 foot wide. They think they will start in October or November. He is not sure who owns the light poles. ODOT and OG & E are talking about the plans and we will have to take about 20 of them light poles down. Expense may be only OG & E but we may be out on some of it, he doesn’t know yet. Water lines and hydrants will be at ODOT’s expense.   

17.    No Appearances and petitions from the audience. (Limit of three (3) minutes for each.)

18.    No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.       
***Did not adjourn. Moved on to DMA since we were waiting on Mr. Myer’s with Myers Engineering. ***
19. Adjourn. Jones made motion to adjourn. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.


ATTEST:


_________________________________                ____________________________________
Cheryl Dodds, City Clerk                                         Ed Parks, Mayor


DAVIS MUNICIPAL AUTHORITY MEETING
MONDAY, JULY 9, 2018 7:00 P.M.
DAVIS CITY HALL
227 EAST MAIN


  1.   Call to order Davis Municipal Authority by Ed Parks.

  2.   Roll Call: Chairman Ed Parks, here, Vice-Chairman Josh Oakley, here, Trustee Brian Davis, here, Trustee Darryl McCurtain, here, Trustee Stan Jones, here .

 3.  Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones     made motion to approve. Second by McCurtain. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

 4.  No items removed from Consent Agenda.   

5.  Turner Falls Report by Billy Standifer. The report is in the packet about how we did in June. We had a good last two weekends. We have not had traffic backed up on the highway. Tom said this is the first time we have ever hit a million dollars in June.  
      
6.  No Public Works Director Report. Oakley asked Bert since we are replacing waterlines, what would be the difference of replacing it from 1/8 inch to 1/6 inch?  Bert said nothing other than cost, he doesn’t really know but you would have more volume. Tom said the biggest thing on this, is in the bid, if you change it, it will change the bid.   
      
 7. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.) 
      
 8. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. 

 9. Adjourn. Oakley made motion to adjourn. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.


 ATTEST:

____________________________                       ________________________________
Cheryl Dodds, City Clerk                                      Ed Parks, Chairman