JUNE 11, 2018 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY
MONDAY, JUNE 11, 2018 7:00 P.M.
DAVIS CITY HALL
227 EAST MAIN

1.    Call to order Davis City Council by Ed Parks.

2.    Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, absent, Councilman Stan Jones,    here, Councilman Darryl McCurtain, here, Councilman Brian Davis, here.

3.    Prayer led by Stan Jones.

4.    Pledge of Allegiance led by Ed Parks.

5.    Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims from December and January. Jones made motion to approve. Second by McCurtain. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes.

6.    No items removed from Consent Agenda. 

7.    Consideration and possible action to approve Resolution #545 for FY 2018-19 Budget for the City of Davis, DMA, Turner Falls, and other Funds. McCurtain made motion to approve. Second by Jones. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes. 

8.    Consideration and possible action to approve Angel, Johnston, and Blasingame, P.C. to audit 2017-2018 Budget with the fees being based on the actual time spent at our standard hourly rates not to exceed $13,500.00. Jones made motion to approve. Second by Davis. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes. Tom said this is the same company, they are still working on FY 2016-17 and trying to get that complete. Then they will be ready to start on FY 2017-18. This is a letter they need approved to get started on it.  

9.    Consideration and possible action to declare 209 S. 8th Street, Davis Oklahoma, dilapidated. McCurtain made motion to declare 209 S. 8th Street dilapidated but to post in Davis News for two weeks before tearing down. Second by Davis. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes. Tom said this house has been on agenda several times and we need to settle on it. We have posted on the property and sent letters out but can’t find the property owner. They have cancelled their post office boxes, and according to tax roles, they have same addresses as us and we are getting letters returned to us. Mark said he would recommend us putting it in the Davis paper for public notice for two weeks before but we can still declare it depilated.   

10.    Consideration and possible action to approve contract amendment with Myer’s Engineering. Mr. Myer’s was not present at the time so they tabled it until he got here, which was at 7:24 p.m. McCurtain made motion to approve. Second by Jones. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes. Tom said the letter is suppose to explain their charges and since we have asked them to do this work, he feels we need to pay them (minus the staking for curbs, we found a local surveyor who will do this for $6,000 instead of $12,500.00. We are just looking at the contract of the amendment of the changes. Brian Davis said his question was $29,900 that’s what it was to engineer the whole project? Mr. Myers said yes it was for basically mill and overlay. The $39,778 was doing overlay to reconstruction of street with curve and gutter. Brian asked when it all started was he given an amount to stay below for construction. Mr. Myers said no. Brian asked from the beginning why was it not engineered to where we are at now. Mr. Myer’s said he wasn’t asked to go to the full extinct. Brian said in the last meeting they had asked to go to .4 grade, you stated it was too much of a cost. We tell you what we can spend, not the other way around. Mr. Myers said back then it wasn’t about the cost it was about the slopes. Brian said the Council asked him to get proposal at nominal grade and you came back with .31 and that’s not what we asked for, you should have brought back what the Council asked for and let us tell you if that was too much, except what you did was not what we asked for but we are being charged for what you brought to us. Mr. Myer’s said they started off with overlay, then curve and gutter, now change order. What is it right now is the place bid and alternate bid. It’s the time spent is what we are looking at. Tom said the initial project was to done to improve the drainage on Third Street and we did not come up with any figures. He did what we needed and what Council chose we needed done. Brian said he was just confused on this. Mr. Myers said it was a very reasonable price for the extent of what they are doing. Tom said to his understanding that approximately $30, 0000 has already been paid for this. Mr. Myers stated that they are trying to do everything that Council wants them to do. He said bids are due on the 21st, so they will know exactly what the price will be then. They have been in business for years and they try to be fair.         

11.    Consideration and possible action to approve Resolution #546 for Fire Department to apply for REAP Grant for truck chassis in the amount of $50,000.00.  McCurtain made motion to approve it. Second by Davis. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes.  Tom said this is REAP grant that will go into effect next year. It will replace a 2001 Dodge and we’re hoping to get REAP grant from SODA to help pay for this. Fire Chief, Michael Deaton said the current equipment they will be utilized for this one. The issue is that the current one they have now, they are over the weight requirement. They are looking to replace that with higher weight limit. With the REAP grant, if they get, they will replace the rescue unit for that chassis. There will be additional cost on mounting the current bed but we will do whatever we have to do at that point. Stan asked if the guys will be able to transfer everything over. Michael said they could transfer all the tools and equipment over but may have to hire out for the back and all the wires and everything.       

12.    Public Safety Report by Danny Cooper. The police report is in the packet. He was concerned with all the traffic we are getting here in town and out by Chris Foster’s. He sent ten years worth of safety reports to Sheila Dees, Traffic Engineer Control, trying to get another stop light put in. They have had a counter out there before but traffic was slow at that time.   
 
13.    Chamber Report. This month their meeting will talk about the new alcohol laws going into effect in October. They will have a ribbon cutting for GP Rents Friday at 11:00 and another one June 28th for Air Donkey. Summer Fest will be June 30 with fireworks to follow. Smokin’ Joes will have theirs the weekend after the 4th of July and Sulphur/Artesian will have theirs on July 4th, that way it won’t all be the same night as last years. October 1st they will have a golf tournament and September 15 will be the Oklahoma Bike Tour. 

14.    MCIA Report by Melissa. They had a good turnout for the hiring event at MAC Trailers with over one hundred applicants along with the help from Southern Tech. The hotel broker is coming back to town to visit in a couple of weeks.  

15.    City Treasurer Report by Brandy. We got the budget approved so everything is good.  

16.    City Manager Report by Tom Graham. Tom said the bids on 3rd Street are done on the 21th of June so not sure if you want to hold Special Meeting or wait until next Council Meeting in July. We have a survey company that will stake at half the price and also have an engineer that can make spot checks on material and performance for less than other. He couldn’t get exact price until they see plans however it will be less. Reminding about funds being used (in new budget) to assist with splash pad and additional park equipment. (Fullerton Park and 7th Street). We are finding several vacant lots that need mowing and cannot locate owners.  We have funds in new budget to cover some however; this could be expensive and our only outlet is to put liens on the properties. We are working on staking new section of cemetery for additional use. We will only use one section (6 sections) at a time. 

****Mr. Myer’s showed up so we will go back to line item #10. ****

17.    No Appearances and petitions from the audience. (Limit of three (3) minutes for each.) 

18.    New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Tom asked for the Council to approve a claim received today from Hance Pyrotechnics for fireworks in the amount of $6,000.00 and to be paid out of Contingency Fund. He said the Fire Department didn’t get the claim in on time and since they will have the firework show on the 30th of this month, we won’t have time to get it approve at next Council. McCurtain made motion to approve. Second by Jones. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes.   

 19. Adjourn. Jones made motion to adjourn. Second by McCurtain. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes.

ATTEST:

____________________________________                __________________________________
Cheryl Dodds, City Clerk                                               Ed Parks, Mayor


DAVIS MUNICIPAL AUTHORITY MEETING
MONDAY, JUNE 11, 2018 7:00 P.M.
DAVIS CITY HALL
227 EAST MAIN

 1.   Call to order Davis Municipal Authority.

 2.   Roll Call: Chairman Ed Park, here, Vice-Chairman Josh Oakley, absent, Trustee Stan Jones, here, Trustee Darryl McCurtain, here, Trustee Brian Davis, here .

 3.  Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. McCurtain made motion to approve. Second by Davis. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes.  

 4.   No items removed from Consent Agenda. 
  
 5. Consideration and possible action to approve Resolution #545 for FY 2018-19 Budget for the City of Davis, DMA,   Turner Falls, and other Funds. Jones made motion to approve. Second by McCurtain. Vote: Jones, yes, McCurtain, yes, Davis, here, Parks, here. 
      
 6. Turner Falls Report by Billy Standifer. He said you have a copy of the report in your packet and we finally got it set up to compare to last year’s figures. Sales have some things better. Income is up on everything. Revenue is up about $5,200 from last year. Booking online is not as strong as it was last year but the online ticket sales are up. Tom said to clarify that on the cabin reservation that is not a figure on what they actually used in the month of June, only what they reserved in the month on June. That is why you are seeing a big difference; they may have rented these a month earlier. Brian asked Tom if he got figures from Cross Bar Ranch to compare to last years. He said he would have that for next Council Meeting. They are having a little bit of trouble pulling those figures. 
       
 7. Public Works Director Report by Bert Curtis. We are spraying for mosquitoes, patching holes and mowing. 
     
 8. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.) 
      
 9. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. 

10. Adjourn. Jones made motion to adjourn. Second by McCurtain. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes.

 ATTEST:


_________________________________                __________________________________    
Cheryl Dodds, City Clerk                                         Ed Parks, Chairman