FEBRUARY 12, 2018 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY
MONDAY, FEBRUARY 12, 2018 7:00 P.M.
DAVIS CITY HALL
227 EAST MAIN


1.    Call to order Davis City Council by Ed Parks.

2.    Roll Call:  Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Stan Jones, here, Councilman Darryl McCurtain, absent.

3.    Prayer led by Stan Jones.

4.    Pledge of Allegiance led by Ed Parks.

5.    Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims from December and January.  Jones made motion to approve. Second by Oakley. Vote: Jones, yes, Oakley, yes, Parks, yes.

6.    No items removed from Consent Agenda. 

7.    Consideration and possible action to approve Planning Board’s recommendation on supporting closure and discontinuance within Block 78 of the City of Davis for Jackie L. and Linda D. Pitmon. Oakley made motion to approve Planning Board’s recommendation on supporting closure and discontinuance within Block 78 of the City of Davis for Jackie L. Pitmon and Linda D Pitmon. Second by Jones. Vote: Jones, yes, Oakley, yes, Parks, yes. Tom stated that Jack Pitmon is requesting the City to close alley behind Finish Line Station so he can go to District Court to have it vacated. Planning Board has recommended this be approved. Ed McNeil spoke in regards to closing the alleyways in Block 78, state highway 7 and US highway 77 and Main Street in which Block 78 just lies to the South side of it and the alleyway just east and west through Block 78 and there is also an alleyway that runs across the west that’s north and south and another alleyway that runs across the west end of it. They want to close them so that Pitmon Trust can replace the facility they have there now with a new one. The City will still be able to collect garbage and operate the water and sewer lines. By closing the alleyway, it doesn’t affect the right of utility owner or the right of the City to continue to use it for those purposes. They want to replace an 1800 sq. foot building with a new 4,000 square foot building. They will increase the number of employees to work in that building. This will also help control the traffic much better. Arlene Pitmon brought pre-preliminaries to show the Council what they want to do. They are going to leave the loading dock there. On the curb side they are going to landscape it and put some shrubs on it. Councilman Jones asked checked to make sure that the water and sewer lines would not be affected in the future of 5-10 years from now. Bert said the sewer line would become theirs and the City would scoot over. Stan also asked where the surface water would drain because when they put the Dollar Store in, it filled his dads house up front the back door to the front door. This is something we need to consider. Tom said the water on Main Street runs west of B Street, then back south. He said if they do curve that on Main Street, it will help with the water drainage. It won’t change the flow of the water. Councilman Oakley asked how old the pipes are. Tom said the only water and sewer lines that are in there right now, only feeds their building. He also asked where the closest fire hydrant was. Bert stated that it was there by feed mill and Hellack’s strip mall. They hydrants will be ok. Ed stated that if there is a line where they want to put their building, they can see about making an agreement with the City so that the City can have it moved. The only trash container that sits in the alleyway is that of Pitmon’s.       

8.    Consideration and possible action to approve recommendation from Davis Fire Department to name Michael Deaton as Fire Chief. Jones made motion to approve recommendation from Davis Fire Department to name Michael Deaton as Fire Chief. Second by Oakley. Vote: Jones, yes, Oakley, yes, Parks, yes. Tom stated that the Fire Department elected Michael Deaton as new Fire Chief and just need Council’s approval. Michael spoke saying that he has been a resident of Davis his whole life and has been on the Fire Department for five years now. 

9.    Consideration and possible action to approve new employee manual. Oakley made motion to approve the new employee manual. Second by Oakley. Vote: Jones, yes, Oakley, yes, Parks, yes. Tom said if all changes are agreed upon, then we would like Council’s approval so we can put this in motion because it has been on Agenda for several months now. 

10.    Consideration and possible action to declare 209 S. 8th Street, Davis Oklahoma, dilapidated.  Tabled.   

11.    Consideration and possible action to approve purchase of 2018 Chevrolet Pickup for Animal Control out of the Police Budget in the amount of $21,872.00. Jones made motion to approve. Second by Oakley. Vote: Jones, yes, Oakley, yes, Parks, yes. Tom stated that Hellack Chevrolet has matched the government pricing. The current vehicle used for animal control breaks down on a fairly regular basis. We cannot find a good used pickup with low mileage for under $18,000.00. If new one is approved, we will use the old truck for mosquito sprayer only. Police Chief, Danny said they will take the cage off the old and put on the new. 

12.    Consideration and possible action to transfer $10,000.00 from Contingency Fund to Employee Deductible Reimbursement Account.  Oakley made motion to approve. Second by Jones. Vote: Jones, yes, Oakley, yes, Parks, yes. Tom said this is the fund council approved to help employees pay their insurance deductible. From time to time, we have to add some money to it and it is time to do that. 

13.    Discussion and possible action on vacancy for At-Large position of City Council. Councilmen wanted to wait till all four of them are present. Will have a Special Meeting on it before next Council Meeting. Tom said he talked to Brian Davis who is interested in this. There are a couple of names that are out there, but have not talked to him yet. He did put it in the paper asking people that were interested in this, to please talk to their Councilmen members. The resignation of Councilman Knight was effective the day he wrote it, which was January 8th and according to State Laws, you have 60 days from that date to appoint somebody or we will have to have a Special Election. There is going to be an election for that seat in February of next year, so they will only fill that seat for about eight months. If you so need the 60 days will end on March 8th. If nothing is done tonight, you will have to have a Special Meeting to appoint somebody or we will have to call a Special Election. Oakley said two people that have contacted him but he hasn’t had time to get back with them. Stan wants to wait till all four Councilmen are able to attend to discuss it. Tom said that he could put it back in the paper this week, if you want him to. Attorney Melton wanted to make sure e3veryone was clear that if we do pass the sixty day mark, we will have to have Special Election, it will cost $10,000.00. This term will actually expire in April of 2019 but Election will start in February. We will have three spots open in the next one.          

14.    Discussion and possible action to approve 2018 Dodge Durango for the use at Turner Falls Park for the Police Department in the amount of $29,530.00 taken out of Contingency Fund. Oakley made motion to approve. Second by Jones. Vote: Jones, yes, Oakley, yes, Parks, yes. Tom said this vehicle would replace the Ford Expedition that needs to be surplus. This one is 4-wheel drive and is government pricing and is available immediately. Oakley said he thought this is excellent on what we’re doing as to buying new vehicles that still have warranty on them versus the used ones. He believes it will save the City a ton of money on maintenance fees. Tom said we are going to use the lights and sirens on top of expedition to be put on this one. We will have to have a new radio for this one.   

15.    Discussion and possible action to approve Resolution on adopting City of Davis Hazard Mitigation Plan. Jones made motion to approve. Second by Oakley. Vote: Jones, yes, Oakley, yes, Parks, yes. Tom said we got approval from FEMA on Hazard Mitigation Plan, next is for Councilmen to pass resolution adopting the plan so we can send back to FEMA, then we will get final approval and it will be in place.  

16.    Public Safety Report by Danny Cooper. They are working on the storage unit’s burglary and all other cases. The school incident is with the DA now since this past Friday.   

17.    No Chamber Report.

18.    MCIA Report by Melissa. The next Beautification Meeting will be February 28 at the Extension Office. They are still working on the permanent solution for recycling. Our website is live now. The next Thrive Meeting is February 27 at 10:00 a.m. at Ardmore Air Park.   

19.    City Treasurer Report by Brandy Claxton. We have been having quarterly budget meetings; everybody is doing well right now. We got the FEMA reimbursement money in. We are doing a new thing by highlighting employees on their anniversaries, by the years of service they have with the City of Davis. Our first one was Susie Gain, whom has been with the City for 22 years. We are putting a picture of them on our new Face book page for the City of Davis.  

20.    City Manager Report by Tom Graham. We bought a new merry-go-round for Fullerton Park with the funds raised in the Car Show back in May. The band stand has new roof and concrete floor. The tennis court has new fence posts and will have new fencing very soon. The City bought material for band stand and tennis court and C & C Backhoe donated the labor. The work on Cody Road is continuing as the contractor is going to concrete that road. All driveways will be blended into road to deal with drainage. 

21.    Appearances and petitions from the audience. (Limit of three (3) minutes for each.) Mary Ann Peters asked if we could do something to improve the walking trails at the City Park. They have grass growing over them and could be a hazard to the people walking on them. Tom said we would get it taken care of and that we are having a project started there within the next couple of months, it’s just not ready yet but that is part of it. We will take care of it.   

22.    No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.  

23. Adjourn. Jones made motion to adjourn. Second by Oakley. Vote: Jones, yes, Oakley, yes, Parks, yes.


ATTEST:

____________________________________                _________________________________
Cheryl Merrell, City Clerk                                              Ed Parks, Mayor

 

DAVIS MUNICIPAL AUTHORITY MEETING
MONDAY, FEBRUARY 12, 2018 7:00 P.M.
DAVIS CITY HALL
227 EAST MAIN

 

  1.  Call to order Davis Municipal Authority by Ed Parks.

  2.   Roll Call: Chairman Ed Parks, here, Vice-Chairman Josh Oakley, here, Trustee Stan Jones, here, Trustee Darryl McCurtain, absent.

 3.   Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims from December and January. Jones made motion to approve. Second by Oakley. Vote: Jones, yes, Oakley, yes, Parks, yes.

4.    No items removed from Consent Agenda.

5.     Consideration and possible action to enter into contract with Myers Engineering for ODOT bridge project at Honey Creek on Highway 77. Oakley made motion to approve. Second by Jones. Vote: Jones, yes, Oakley, yes, Parks, yes. Tom stated that this is for your information only as required by ODOT that Water and Sewer lines have to be moved and belongs to DMA. They will replace the bridge on Highway 77 by the youth camp. They plan on starting work on this October of this year. They will move the water and sewer lines that are in the way. We go into contract with engineer, the engineer will bill us, we will send invoice to ODOT, ODOT will send us a check, and then we will give check to Myers Engineering. With it being our water and sewer lines, ODOT is not allowed to go into contract with an engineer so it will have to be done by us. But they will pay for all the repairs and everything.  

6.    Consideration and possible action to approve purchase of 2018 Chevy Silverado, 4-wheel drive pickup, for the use of Park Manager in the amount of $29,900.00. Jones made motion to approve. Second by Oakley. Vote: Jones, yes, Oakley, yes, Parks, yes. Tom said that this will go to Park Manager and his truck will go to the Police to replace Ford Explo0rer that will be used in park housekeeping. 

7.    Discussion and possible action to approve extension of contract for radio tower at Cross Bar Ranch from Chickasaw Personal Communications.  Oakley made motion to approve. Second by Jones. Vote: Jones, yes, Oakley, yes, Parks, yes.   Tom said this is renewal of existing contract that expires in April 2018. It will be a 5 year extension, we only get a dollar a year for this but we get 5 radios and if needed, they will replace the repeaters for Police and Fire. Attorney Melton looked it over and it was fine and he didn’t have any issues with it.  

8.    Turner Falls Report by Billy Standifer. We have our new pavilion completed. We are building 3 new shelters, in which one of them is 75% complete. We had a good trout season. We are updating our cabins with new tile, curtains, etc. Stan asked where we were on the gate software. Billy said that they have it fixed like we need to get our reports. The only thing he has to talk to them about is scanning people’s tickets. They came and put a new scanner in and they are working well but they only work on one page of the system but they’re not counting it on there to where he can see how many are sold. He will have to talk to them about that this week. 
       
9.    Public Works Director Report by Bert Curtis.
     
10.  No appearances and petitions from the audience. (Limit of three (3) minutes for each.) 
    
11.  New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. 
     
12.   Adjourn. Oakley made motion to adjourn. Second by Jones. Vote: Jones, yes, Oakley, yes, Parks, yes.


ATTEST:


________________________________                    ____________________________
Cheryl Merrell, City Clerk                                          Ed Parks, Chairman