FEBRUARY 13, 2017 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY
MONDAY, FEBRUARY 13, 2017 7:00 P.M.
DAVIS CITY HALL
227 EAST MAIN


1.    Call to order Davis City Council by Josh Oakley.

2.    Roll Call: Mayor Ed Parks, absent, Vice-Mayor Josh Oakley, here, Councilman Stan Jones, here, Councilman Darryl McCurtain, here, Councilman Brett Knight, here.

3.    Prayer led by Stan Jones.

4.    Pledge of allegiance led by Josh Oakley.

5.    Consideration and possible action to approve Consent Agenda including minutes of prior (from December through January) meetings and claims. Motion made by Knight to approve. Second by Jones. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes.
 
6.    No items removed from Consent Agenda. 

7.    Discussion and possible action to approve Planning Board’s recommendation on new plot drawn up by Clint Grinstead in regards to Development of 110 Estates. Motion made by Knight to approve. Second by Jones. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes. Clint stated that he changed it all up where lot sizes were bigger so they wouldn’t have to have aerobic units. All lots will feed off of Cherry Road and 110. The eight and a half acres will feed off of 110 as well. There will be a 50’ easement. Eleven and a half acres will be for sale under one unit. If people start wanting other, he can divide it up into two and a half acres which that time the road easement will extend on. Whoever buys the house will have the option to buy the two lots around it to keep from being blocked off from the road. This new plot will allow them to be deeper and wider where they would have more room. They will have to tie on to a four inch line and run a four inch line down to serve those lots and eight and a half acre lot as well. There will be a fire plug installed there. Any of the lines we run will have a fire plug. It will be a minimum of 1600 square foot home with 60-70 % brick or rock. They will have to get a DEQ permit first before running water line. Would like to keep it all city water. Tom stated that it looked fine as long as he can get his septic tanks the way he needs and everything. He and Bert didn’t see anything with this new plot. There’s no road that the City will have to maintain.  

8.    Discussion and possible action to approve Planning Board’s recommendation of a variance for building houses on 4th and Adler by Joe Yates. Motion made by Knight to approve. Second by Jones. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes. Joe Yates stated that it was 140 by 100 lots that he will put house on. 1375 sq. foot house with a carport in front. Tom stated that the Ordinance we have in place right now says that each lot shall be 7200 square foot, however, the Council has given variances in the past for as small as 6,500 square foot for one lot but have done several at 7,000. The Planning Board didn’t see an issue. He personally thinks we need to change the Ordinance to read 7,000 instead of 7,200. We will talk about that later. The houses will face Adler Street. 

9.    Presentation with the Murray County Beautification Committee in regards to their recycling program. They spoke on placing two trailers from the Park Service, one at Sooners in Sulphur, and the other at Sooners in Davis for recycling. Ada Recycling Center has agreed to take the cardboard, paper, aluminum/tin, and plastics at no cost. The City will have to provide a three quarter ton truck and employee haul trailer to Ada once a week to start with, may be more later on. The City will help monitor area around trailers for non-recyclables and haul to city dump, as well as enforce of misuse. The Committee will educate residents through social media, signage, member partners, and newspaper ads. They will fundraiser for Take Pride Outside and marketing campaign and help monitor area around trailers for non-recyclables. The cost they are estimating will be around $85 per trip includes 70 miles and 3 hours man time. Tom stated back when they put this on here, he was not aware that they needed an action on this. Can we do this in new business, if the Council chooses to make a decision tonight? Attorney, Mark stated that yes, they could. Melissa Pratt stated that their goal is just to get started and to get residents and businesses use to recycling. They will work with the City on keeping it clean. We can always revisit it if it becomes an issue. They will sort it all out when they get to Ada but we will try to keep it sorted while here. Out of pocket money will be used for fuel and toll booth.       

10.    Consideration and possible action to approve request from The School of the Deaf for the City to donate ten light poles for their use.  Motion made by McCurtain to approve donating The School of the Deaf ten light poles for their use. Second by Knight. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes. Tom stated that these are the old light poles that used to be on Main Street that is down at the shop right now. Tommie Thompson stated that they built some villages on the east side and that Ron Gillihan is going to put in roads for them. They have electricity to the sight but will have to run it to light post. He is making a request to put the light poles up. The purpose of this is because they want outdoor classrooms with each building having their own curriculum to it. Tom stated that they know that they will have to rewire them and put new globes in them. We will not have to surplus them unless they are over $500.     

11.    Consideration and possible action to declare the building at 602 E. Main, Davis, OK dilapidated. No action taken. Knight advised to meet again on March 13, the next Council Meeting, and if there hasn’t been a start on construction, and we declare it dilapidated, no ifs, ands, or buts. Sid stated that he was here a couple months ago and the issue was how come he wasn’t able to fix it. The problem is the insurance company.  He has had to hire an Attorney who talked to Tom today and explained the situation to him. Once the insurance company releases, he will start working on it. He had done what the Council has asked him to do, like putting a fence around it and a lock on the back. He found out today that someone has been going in through the back door. He wished City would have let him know. He has moved and not been notified this was happening. He received a letter from the insurance not to do anything to it yet. Tom stated that he has talked to his Attorney today and he advised him not to do anything to the building until the insurance makes a decision. The big problem that he has is citizens coming to him complaining about the condition and he can’t give them any information on it, because no one keeps us informed. The fence on the east side is down. Sid advised that they are going to give him the undisputed amount now and will fight on the remainder. The undisputed amount will be enough to clean up that store. Tom stated that he was told by Sid’s Attorney that all future communications go through him and he had that contact. McCurtain stated that the back door is still not secured like it was suppose to be. Close the door and lock it up. He advised that he will board it up tomorrow along with the attic. Tom asked Sid to please keep us informed as to what is going on.     

12.    Public Safety Report by Danny Cooper. Report is in the packet. With the fair weather, we are having more prowler calls and we are having a lot of people moving into this area.

13.    No Chamber Report. 

14.    MCIA Report by Melissa Pratt. We’ve contracted with some consulting firms; one is to do Retail Market Study and a Hotel Market study. We will use that information to determine what our gaps are and what retail we may need County wide, where we’re losing tax dollars.  

15.    City Manager Report by Tom Graham. We still haven’t got started on the sidewalk project yet. The engineers are still working with ODOT to finish up the design with the sidewalk and highway. They are thinking they can put it out for bid somewhere around August or September. New poles are down, they have been hit and OG&E does know about them. They have ordered us some new ones. Why they didn’t take them, I don’t know but Bert will get them off Main Street in the morning and take them to the shop. There should be a Storm Water Drainage Plan presented to you in March Meeting. They presented to Planning Board this month but they wanted to do some changes that Planning Board recommended and they needed some more time. If you listen to governor state of state address, they are pushing again to eliminate sales tax from groceries. This will cripple small towns. If anyone wants to protest this, he has Senator Simpson and Congressman McCall’s phone number. They both do not support this process. Councilman Brett Knight stated that he’s been getting calls on Dollar General boxes and cardboards. Part of the fence blew down during the storm and they’re stacking their cardboards really high and when the wind gets up, it’s blowing into the Church property and some of the houses. Tom stated he would go over there tomorrow.    

16.    Appearances and petition from the audience. (Limit of three minutes for each) 

17.    New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Motion made by Knight to approve Murray County Beautification Committee in regards to recycling program for 6 month period, from the time we get the trailer, and come back to look at it and reevaluate it to see where we are. Second by Jones. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes. Tom stated that this could eliminate some of the trash and problems we have at the convenient site, it may take longer to fill up which would be cheaper on us and he would recommend we do this project to see what it’s like.  

 18.  Adjourn. Motion made by Knight to adjourn. Second by Jones. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes.


DAVIS MUNICIPAL AUTHORITY MEETING

 MONDAY, FEBRUARY 13, 2017

1.  Call to order Davis Municipal Authority by Josh Oakley.

2.  Roll Call: Chairman Ed Parks, absent, Vice-Chairman Josh Oakley, here, Trustee Stan Jones, here, Trustee Darryl McCurtain, here, Trustee Brett Knight, here.

3.  Consideration and possible action to approve Consent Agenda including minutes of prior (from December through January) meetings and claims. Motion made by Knight to approve. Second by Jones. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes.

4. No items removed from Consent Agenda. 

5. Consideration and possible action on approval of claim # 4020 for Johnson Construction on wall project at Turner Falls Park in the amount of $20,780.00. Motion made by Jones to approve. Second by McCurtain. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes. Tom stated this was pulled at last Council Meeting in which he was not there. George stated that the price he charged was for base rental prices. He rented equipment for a month instead of hourly. That’s how he incorporated it in his bid.  


6. Consideration and possible action to approve DEQ Permit No. SL000050160563 for the construction of 1,523 linear feet of eight (8) inch PVC pipe for sanitary sewer collection system and all appurtenances to serve the Villas of Hanover, Murray County, Oklahoma. Motion made by McCurtain to approve. Second by Knight. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes. Bert stated that this will show DEQ that we will approve their sewer and it has to be read in their records to show that the City of Davis will accept it.  

7. Consideration and possible action to approve review and possible change to Water Ordinance requiring any person to put up deposit to use water. Motion made by McCurtain to direct the Attorney to make changes in Ordinance. Second by Knight. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes. Tom stated that the Ordinance states right now that any person using water has to put up a deposit and we have a lot of citizens in town that have multiple properties. They have rental properties and they have someone leave there, they have to come in to put up a deposit and get the water turned back on just to clean it. Once rented, the renter puts up a deposit, and then the landlord has to wait before getting their money back. His recommendation, if the Council wishes, is that the Council gives the City Manager some leniency as far as deposits for property owners with good standings with the City on payments. Attorney stated to leave a fee to the discrepancy of the City Manager would not be appropriate. And that we need to change the language to make real sure to what it says.   

8. Discussion and possible action on hunting bus at Cross Bar Ranch owned by Wes Weber, being on City Property. Motion made by Knight to direct our City Manager to direct our City Attorney, Mark, to draft a letter regarding the issue and steps to alleviate. Second by Jones. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes. Tom said he was asked to survey a part of the Ranch. This shows where the bus in on the City Property and was asked to put on agenda. His problem is that if the bus is there, they are probably hunting there and the Ordinance states that you cannot hunt on City Property. Clint stated that the last time the bus has been moved was probably in the late 90’s. Darryl stated that since it is not on his property, we need to make arrangements to get him to move it on his property so there’s not any problems in the future with liability or anything.  

9. Turner Falls Report by Tom Graham. The online rentals went active this past weekend. With the fire ban in still in effect, you can charcoal and use gas grills out at the park, no open fire.  

10. Public Works Director Report by Bert Curtis. Water should be better now we used more peroxide in it. Fixed 9th street today and still patching other roads. 

11. Appearances and petitions from the audience. (Limit of three minutes for each.) Rick Warren talked about getting some ideas about doing some kind of burn. I know it’s a bad time to talk about it. The cedars are coming back and getting big. Darryl stated that the Noble Foundation said that they would work with us. They have people that do the prescribed burns and that they would work with us in conjunction with their fire department, maybe Hennepin and other local fire departments where they could coordinate and get the humidity and season right and watch the weather. 
 
12. No New Business.

13. Adjourn. Motion made by Knight to adjourn. Second by Jones. Vote: Jones, yes, McCurtain, yes, Knight, yes, Oakley, yes.