AUGUST 29, 2019 SPECIAL MEETING MINUTES

PUBLIC NOTICE OF SPECIAL MEETING

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

AUGUST 29, 2019 5:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council and Davis Municipal Authority by Davis.

2. Roll Call: Mayor Brian Davis, here, Vice-Mayor Stan Jones, here, Councilman Josh Oakley, here, Councilman Clint Grinstead, here.

3. Prayer led by Stan.

4. Pledge of allegiance led by Davis.

5. Consideration and possible action to adjourn to executive session pursuant to Title 25 Okla. Stat. § 307 (B) (1) to discuss the hiring/employment of City Treasurer. Oakley made motion to adjourn. Second by Jones. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Time: 5:02 P.M.

A. Discussion was had regarding compensation for Cheryl Dodds compensating for serving as Treasurer on an Interim basis.

B. Discussion was had concerning candidates for City Treasurer, qualifications of each candidates was discussed.

C. Discussion was had regarding duties of Treasurer, potential pay, clerk duties and cross training.

****Minutes taken by Attorney Mark Melton***

6. Consideration and possible action to discuss compensation for Cheryl Dodds for serving as Interim City Treasurer.

7. Consideration and possible action to return from executive session. Oakley made motion to return. Second by Jones. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Time: 6:25 p.m.

8. Presentation of executive session minutes. Discussed above.

9. Consideration and possible action to extend offer of employment for City Treasurer. Josh made motion extend offer to Susan Suther at $48,000 a year, with a full employee compensation package with an annual evaluation. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Susan said she would like a ninety-day evaluation and annual evaluation, Councilmen agreed, and she took offer. She would like to also take some classes. Councilmen did not have any problems with that.

10. Consideration and possible action to give compensation to Cheryl Dodds for serving as Interim City Treasurer. Jones made motion to compensate Cheryl Dodds $8,000 for Interim City Clerk/Treasurer until the 16th of September, when our new City Treasure starts. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

11. Adjourn. Oakley made motion to adjourn. Second by Jones. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

ATTEST:

____________________________________ _______________________________________

Cheryl Dodds, City Clerk Mayor, Brian Davis

AUGUST 12, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, AUGUST 12, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Stan Jones. Time: 7:00 p.m.

2. Roll Call: Mayor Brian Davis, absent, Vice-Mayor Stan Jones, yes, Councilman Josh Oakley, yes, Councilman Clint Grinstead, yes.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Stan Jones.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Oakley made motion to approve. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes.

6. No items removed from Consent Agenda.

7. Tabled. Consideration and possible action to approve letter from Rahhal, Henderson, and Willis to prepare all documents for 2018-19 Budget. Tom said this is something they do every year, getting all the prep work ready for the auditors. The 2017-18 budget is in the hands of the auditors now so soon as they get that done, we will be able to get started on the year that just ended. Clint asked if this was a contract. Tom said yes, Mark had it in his hands. Attorney Mark said it was an agreement on what they will do for us and what we will pay them. Clint said it looked like they are having a monthly increase, is that correct? It says reconciling the bank account balances and we were unable to get it this month, so do we get a credit when they are too busy to reconcile for the month. Tom said this is the first he’s heard about it. He said he would have to ask because he didn’t know they weren’t reconciled. Clint said so approving this, it means we approve a one-year contractual agreement with them with an increase of $350 per month. Mark said yes. Clint said he wasn’t familiar with last contract but have the hourly rates gone up at all. Tom said the partner level went up $35 and the rest is the same. Clint said there’s a lot of language in there saying they’re not liable for anything, basically they’re not stating that anything they put in here is correct, truthful or is that their normal verbiage for this. Tom said it’s the same letter as last years with the difference of pricing. He doesn’t remember it being three pages long before, that’s why he had Attorney to read it. Clint asked Mark his opinion. Mark said it was a typical agreement, he didn’t see any red flags or major issues that concerned him. Clint was concerned with if they find anything wrong, would they come to us and let us know or leasing themselves as liability. Mark said all it means in the event we get audited; they won’t be held liable or responsible. Councilmen wanted to speak with Rheba and get a better understanding. Tom said to his understanding Rheba is out of pocket for the next couple of months, but he could get someone out of her office to try to make next meeting to answer the questions you have. Clint said he doesn’t have a problem with the service they provide, they do a good job with that. Oakley stated that he thought it would be good for someone to come that way both sides could have a better understanding. Tom said they $1350.00 was for them getting everything reconciled and getting everything ready for the audit. Anything else, like them doing payroll, we get charged an extra fee. Councilman agreed to table until next they could get a representative here from their office to give better clarification.

8. Consideration and possible action to approve Brandy Claxton to withdraw her lump sum contribution from OMRF. Oakley made motion to approve Brandy to withdraw her lump sum contribution from OMRF. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes. Tom said this would be the funds that she has paid in. She is not entitled to any matching funds that the City does.

9. Consideration and possible action on presentation from Bruce Bumgartle regarding curve in driveway. Bruce said he was at Council meeting as couple years ago with his concerns on South fourth street regarding the curve that was put in his driveway, which was supposed to be a speed bump. That was not what he had agreed, and this was supposed to be a temporary fix., and two years later, the temporary fix is still there. He had to replace two tires on his wife’s car due to the rebar sticking out. To his understanding Tom and Clint came out today to look at it but his question is who is going to fix it and foxed correctly. Tom said we will shift the elevation to make sure it’s going down. It’s not a lot of elevation, our guys pour concrete a lot and they are qualified to do that. Mr. Bumgarlte said due to respect, the gentleman that came and put the speed bump in, the curve, said he had never done it before. I respectfully ask for someone who has knowledge to come do it so that it will get fixed right. He has been patient for two years now. Tom said looking at it today, they decided that it’s not going to be a speed bump there, it’s going to slope back towards the road. They will go into your driveway just a little bit and make it a little higher there, even with your driveway. That should not cause any problems to any vehicles. He understands that the roads were that way before he got here. Mr. Bumgartle asked when they were going to do fourth street. Tom said he couldn’t tell him that. Clint said what he and Tom talked about today was where the slope the approach up, the light grade into the driveway a couple of feet that way the top of the slope was the same as the curve, so that it essentially holds the same amount of water that the curve does and it will be a better transition for you to get in and out than what you have now. Mr. Bumgartle said he understood that it takes time and that we can put all new roads in this town all we want but if we don’t take care of the drainage issues first, the road will get washed away and be worse. Tom said the issue with third street, we are doing two things at once. We’re fixing the drainage issues as they go along fixing the roads and when they put more roads in, he hopes they can do it this way. It cost a whole lot more money this way, but hopefully it will help. Mr. Bumgartle also spoke on the drainage in his alleyway. They came in with a backhoe couple years ago and dug it out a bit, but the problem is that trash collects there. Tom said it’s like the alley behind his house, half of the alley still belongs to him. Mr. Bumgarlte said he understood that and that he’s been the only one taking care of it, but he hasn’t done much this year just to prove a point. Tom said he doesn’t remember anything being said two years ago. The City only owns the utility easement through there and the drainage in your case. We had a drainage plan created with an engineer, but council chose not to adopt it. Mr. Bungarlte said so we just drop it for two years now. Tom said all the funds we have now are going to third street. Mr. Bumgartle said what if you say give us time, give us time and I come to you and say I can’t pay my property taxes, he doesn’t have money, what’s an acceptable time for someone to be patient. Tom said he couldn’t answer that. He said it seems to be a lot of questions you can’t answer. Tom said he looked at it today with Clint and came up with a plan and they told your wife that they probably wouldn’t be on it tomorrow but could the next day, pending any emergencies that could happen. Mr. Bumgartle asked how long it would take. Tom said he couldn’t answer that. Clint said more than likely you will have to wait on the concrete to cure some, probably at least a couple of days, the longer the better. He also apologized to him for not getting back in touch with him, he was busy, then Tom got busy, then he was working out of town so that’s why it’s taken another month or longer. He just wanted to let him know where they’ve been for the last month or so. Mr. Bumgarlte told him he appreciated it.

10. Consideration and possible action on presentation from OMAG-Law Enforcement Specialist, Kevin McCullough, regarding awarded grant to be used towards the purchase of 11 (eleven) Davis Police Body Cameras. Mr. McCollough said Davis Police Department applied for a grant for body cameras and grant was approved for $10,000.00 to go towards them. It offers safety and shows the community that the PD is being accountable or transparent with the community. They have already received the check. Clint asked Danny if these were the ones that they were wearing, Danny said no, these will have more technology.

11. Consideration and possible action to approve Resolution #553 from Davis SODA Reap grant to apply for funding for 2 (two) outdoor warning signals. Grinstead made motion to approve Resolution #553 from Davis SODA Reap grant to apply for funding for 2 outdoor warning signals. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes. Junior Coppenbarger spoke regarding this and said that the total for two of these is $42,000.00. They will replace the one at Carter Addition and the other will go to Golden Meadows Addition. They have battery back-ups on them and if lose power, they have 17 minutes of reserve power. They have a five-year warranty on them. We already have two new ones at Farm Bureau and 77 Grill. Clint asked about the one on Benton Street. They said they would move some of the older ones there. The one at Water plant could be moved since they put a new one at Farm Bureau. Clint said he wasn’t familiar with REAP grants asked if this was 100% grant. Junior said it was a $5,000 match from the City and $36,100 something from them. Tom said you could apply for a $52,000 there is nothing that says you have to have matching funds, but you want to get them approved so your willing to put some money out.

12. Discussion and possible action on update on 3rd Street. Ron Gillihan said the concrete guy said he should be done with the intersection on Tuesday and they should be totally done in about three weeks. Tom said they will have to wait till Wednesday for concrete to be done.

13. Consideration and possible action on presentation with Brandon Meador with Beyond Brotherhood concerning 7th Street park. Oakley made motion to approve Beyond Brotherhood and allow them to upkeep and take over. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes. Brandon said they run a non-profit for Veteran’s here in town and they would like to do things for the community for them. He was asked by Superintendent from school if they would like to sponsor the flagpole at the High School, so they are going to do that, and they are going to have a Veteran’s Day parade this year. But he wanted to talk about the park on 7th Street and work with the City and City Manager on fixing it up, trimming trees and mowing, they will provide man power and some funds, they are not funded by anyone but they do get funded by getting out an working. Whatever funds they can provide, they would like to put some grills in there. If you allow, he would like to find the family that donated the park, if they have a Veteran, he would like to dedicate it them or if not, he would like to find a war Veteran to dedicate it to. If there is money set aside after they get done, they would like to have a grand opening and let the City know it is up and running to give back to our community. Families can use it, especially the ones that live on that side of town, so they wouldn’t have to cross Main Street to get to the other one. They would also like to put a real nice sign with the Veteran Memorial that they dedicate it to. Tom said so far, we got the names that donated it to the City but haven’t had any luck contacting them. It’s his understanding that when it was given to the City, it was to be used as a park, we can’t sell it or give it away, it must be used as a park. When Brandon brought it to him, he thought it was a great idea and he told him about some of the funds we had sit aside to put some playground equipment in. Clint asked about the money set aside for it. Tom said there was $47,000 set aside for playground equipment for that park. At one time they were wanting to put a pavilion in with playground equipment looking to be around $20,000-$30,000 so we should be able to put both in.

14. Discussion and possible action regarding the condition of Police Department vehicles and the use and availability to the other officers. Clint put this on agenda, and he visited with PD during budget time on the vehicle’s conditions. The gold Charger is a 09 model was listed as poor condition and he visited with a couple of officers in the last few weeks and they was concerned with it, one called it a “death trap” and the other one said it just wasn’t safe. He visited with Danny he has upgraded the suspensions and upgraded it all since then and said it was safe. His concern was that it was brought to him as a safety issue and he wanted to address it and see. We also have a brand-new unit out there that the Lieutenant drives and he guesses it isn’t used it very much, it just sits. Danny said he had been on vacation, but he does use it eight hours a day and patrols in it unless he has a case going on or working on monthly reports or downloading video cams. Clint asked if those vehicles are available to night shift offers during the night when he isn’t here, if their unit breaks down, they can walk in and get a set of keys and drive it. Danny said they have access to everything, if not, they can contact him, the keys are accessible. Clint said so all the other units, the keys are all locked up the same as all the others. Danny said there is different access. They’ve had unit to go to shop, so he drove his personal vehicle since he gave his old unit to Seth. The park had an extra vehicle that wasn’t being used, so that’s the one he is driving right now. Clint said so his question is are keys available to every unit for the night shift. Danny said all cars are not available at any given time, should they need a unit, they can call him, and he will let them take a car. He also stated that he kept every unit up on the maintenance end, anytime something is wrong with them, he takes them to the shop to get fixed. Tom said to his knowledge, none of the officers have filed a complaint about the units they are driving. Clint asked if he had gotten him the information, he requested regarding putting two officers in one unit. Danny said no. Clint asked if he could have that by next month’s meeting, about putting a day shift and night shift in same vehicle, two officers per one unit so that you wouldn’t need so many units. Attorney Melton told Clint that he was dangerously close to crossing the line with day to day operations and how’s that’s done and that he needed to be careful about that. Clint said he would leave that for budget time. We’ll take that into consideration when we revisit the budget.

15. Public Safety Report by Dan Cooper. They have been controlling construction zones per Ron’s Gillihan, with Pavers request. Main concern when school starts this week and with the construction zone, they will redirect the buses like they have been doing for funerals to come off second street, that way they will have a straight shot. They have all the applications (8) in for the SRO and they will start going through all of them and until that time, we will use reserves like they did last year.

16. Chamber Report by Stephanie. They are having a back to school supply drive. New Pathway Church will have a ribbon cutting on Friday, August 16th. August 22nd at the Chamber Meeting, they are inviting the two candidates, Jeremy Bumgarner and Jason Ward, running for Council seat to attend and speak. September 30th is the golf tournament. Apex Vaping is the Business of the Month.

17. MCIA Report. Tom said Melissa was at a conference and couldn’t make it. The only she wanted to let you know was that the contract with the Rickey Hayes will expire at the end of this month and we’ve made the final payment.

18. No City Treasurer Report.

19. City Manager Report by Tom Graham. We will be receiving the Methodist Church on 3rd Street soon and one of the ideas I would like you to consider is taking the North end of the building and creating a council chamber. We will have four to five times as much space to have a table for the council that gives extra shoulder space and the room will fit a lot more citizens than what we have now. As soo0n as I get the keys, we can do a walk through. Planning and zoning board lost a member and will be looking for a new member, hoping to have a name chose next month if anyone has a thought, please let them know. There will be an Economic Development Workshop with Murray County in early October. Would like for 2 council members to try and attend, if possible. This will be conducted through Melissa Pratt’s office. Remember we have an election on September 10th so please remind citizens to get out and vote. You must be registered by August 16th.

20. Appearances and petitions from the audience. (Limit of three (3) minutes for each.) Josh Suther was concerned about the water being shut off at 6:30 a.m. Tuesday morning to fix a water leak and the notification went out around 4:00 this afternoon, which is a short notice. That is the time that everyone is getting up to get ready for work and need water at that time. Tom said he knew that it was going to be shut off tomorrow morning; however, he didn’t know that time was set. Bert said they would like to have it back on around 7:30 that morning. There’s only going to be a few amount of people that will be completely out. A lot of them will still have the water in the tower by doing it early in the morning. He said Hazelwood and east will still have water.

21. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

22. Adjourn. Oakley made motion to adjourn. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes.

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Brian Davis, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, AUGUST 12, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Stan Jones.

2. Roll Call: Chairman Brian Davis, absent, Vice-Chairman Stan Jones, here, Trustee Josh Oakley, here, Trustee Clint Grinstead, here.

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Oakley made motion to approve. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes.

4. No items removed from Consent Agenda.

5. Tabled. Consideration and possible action concerning Jim Noland’s proposal on Beer Concession at Turner Falls Park. Jim Noland told Council that he would like to sale beer in his concession, The Main Grill, out at Turner Falls Park. He and his wife Julie have been concession owners out there for 35 years. He would stop selling food and just sell beer. He asked for a 5-year extension to cover his expenses and said he would pay $7,500 a year starting in 2020. Councilmen talked about it going out for bids. It was brought up regarding if he could be the only one selling it but after discussion, they agreed someone on the bottom needs to sell as well, if voted to approve. Councilmen decided to table it until October’s Turner Falls Workshop.

***** Mayor, Brian Davis, showed up to Meeting***

6. Discussion and possible action regarding condition of vehicles in Maintenance Department at Turner Falls Park. Clint said her put this on there because he was contacted by some employees down there that they’re having a lot of trouble keeping the vehicles going and they walk a bunch to pick up trash, which I know you have to walk to pick it up but he just wanted to address it since it was brought to his attention. His concerns were that they weren’t being air conditioned, but his first thought was, why can’t they be on a side-by-side, opened with plenty of air and you can put your trash in the back of it. Billy said as far as walking and picking up trash, they will have to do that, that’s all there is to it. Some vehicles do need a little work on them. Housekeeping needs some new vehicles and he does need to replace some. Maintenance vehicles, one was used out at the Ranch when he worked over there, it’s in pretty rough shape. He has another he drove while being Maintenance Supervisor, it is rough body wise and anterior wise, but it is safe. They parked some old ones a year ago. He said the biggest concern was in housekeeping. Clint asked if they could hold everything in a side-by-side. Billy said yes, they could. He said he understood about being hot in the vehicles. He doesn’t stay in his office of the weekends. Councilmen asked if he had money in his budget to get some side-by-sides or trucks, he said yes, he does. His main concern is the housekeeping vehicles. Councilmen decided they could discuss more on this during the Turner Falls Workshop being that summer is almost over.

7. Turner Falls Report by Billy Standifer. Everything in park is starting to slow down now that schools are starting. Still getting day people.

8. Public Works Director Report by Bert Curtis. Have been working on big water leak. Tom asked if Carter Addition would be affected by this. Bert said yes.

9. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

1 0. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Attorney Melton said the City received a letter with a request to expunge a case from 2017. He said the case was filed in July 2017 and dismissed in December 2019. Due to the nature of the case, his suggestion is to not sign off on the request.

11. Adjourn. Jones made motion to adjourn. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Time 9:15.

ATTEST:

_____________________________________ ______ ________________________________

Cheryl Dodds, City Clerk Brian Davis, Chairman

JULY 22, 2019 SPECIAL JOINT MEETING

PUBLIC NOTICE OF SPECIAL JOINT MEETING

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, JULY 22, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council and Davis Municipal Authority by Brian Davis. Time: 7:00 p.m.

2. Roll Call. Mayor Brain Davis, here, Vice-Mayor Stan Jones, here, Councilman Josh Oakley, here, Councilman Clint Grinstead, here.

3. Prayer led by Stan Jones.

4. Pledge of allegiance led by Brian Davis.

5. Consideration and possible action to accept resignation of City Treasurer. Grinstead made motion to approve resignation for the 26th of this month. Second by Jones. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Tom said since she works for the Council, we just need you to accept her resignation in which July 26th will be her last day for the City.

6. Consideration and possible action to approve changing signatures to all City, DMA, and Turner Falls accounts reflecting Brandy Claxton as the City Treasurer. Oakley made motion to approve changing signatures on all accounts effective her last day of July 26th. Second by Jones. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Tom said this is required and must be in the minutes for the banks to know that Council wants her name removed from signatures on our accounts. We need you to vote it in removing her name as of 26th of this month. State law says you must have a City Treasurer so you will have to elect an interim.

7. Consideration and possible action concerning City Treasurer. Jones made motion to approve Cheryl Dodds as interim City Treasurer/ City Clerk. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Jones made motion to open advertisement for new City Treasurer with job description in Ordinance and hopefully have those in by end of August for sure by the September Meeting and that he and Brian will do the interviews. Brain aske who they contact and turn their applications in to. Tom said they could send them to City Hall, and he will have Cheryl scan them and send to you all. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Tom said you must have City Treasurer on staff. He is asking you to elect an interim until you can hire a Treasurer, and after talking to individual, he is asking you to elect Cheryl Dodds as interim to go along with her other job but she will have Rheba’s office assisting and they also said they will train new Treasurer. She will need help; she can’t do this by herself. Oakley asked if it needed to include accepting applications as well. Tom said yes, he has given you three applications even though it isn’t publicized yet, only on the City of Davis Facebook page. But for the time being, since we need signatures, I am asking you to appoint Cheryl as Interim Treasurer and to take applications for however long you want. They can get it in Davis News this week and OML. Everything is up to you Councilmen. The first thing Cheryl asked me was were they going to come help with payroll, and the answer is yes, he has already talked to Rheba. Oakley asked about the compensation of doing both jobs and getting paid after the fact instead of giving her a raise, then having to take it away once they hire a Treasurer. Clint asked what all Rheba’s office wouldn’t be assisting in. Tom said payroll and taxes that they will be doing. Clint said if they have Rheba’s office handle payroll, would Cheryl be able to handle everything else. She stated yes, she could. Brian asked regarding the utility billing as well, she said yes, she could. Clint asked what was pay when they had one person as Clerk/Treasurer, Tom said he couldn’t remember, they were compensated for both. You had a City Clerk/Treasurer, but they also had a Deputy Clerk that worked under them to assist with all the work. You are also welcome if you choose and she chooses, to make it that way and hire a Deputy Clerk to assist. Oakley asked if that would mess up our checks and balances. Tom said Rheba would like to talk with you and be on the agenda the next Council Meeting in August, she can explain it better. Brian asked if how they changed the Ordinance last week, would that affect her. No, she does it anyways. She does the adjustments anyways and the refunds, she wrote the checks and Treasurer would sign them. You or Stan will still have to sign the checks with her. You will have to change all the cards at the back for this and when you hire a Treasurer, you will have to resign them then as well. We must take these minutes showing you’re taking her off and putting someone else on. Davis asked about putting time frame on applications, they agreed to the end of August. By September, have interviews and pick someone. Tom reminded them during the interviews, they can only have two Councilmen get together at one time. Clint suggested have Mayor and Vice-Mayor do it. Clint asked about having two years’ experience. Stan said maybe preferred because there may be someone that’s qualified but doesn’t have much experience.

8. Discussion and possible action on update on 3rd Street. No action taken. Citizen, Tracy Dullin had concerns with her yard and how much longer it would be to get their yards back because they can’t even mow their whole front yard on Third Street from construction. She lives on 602 and her mother lives on 600 in which she takes care of both yards. The driveways have a dip to where she can’t mow them, she has talked to CM about the meter covers, when they were put back in place, they are on at an angle, so her mower won’t go over them. Clint asked Bert once all the meters are done, they will go back to being flush. He said they should be. They are also supposed to be replacing her sidewalk that they took up and doing concrete all around and she has stakes in her yard. It’s just difficult trying to take care of things. Brian said Ron with Pavers is here to answer the questions and hopefully have a timeframe. Citizen, Harriet Cottrell, spoke in regard to living on 601 third street for thirty years and for third time they torn down this concrete stuff they put in, they actually tore it out again today and they have concrete with sand and rebar and on her side of street there is a gap between the dirt and form slanting towards her yard so when it rains, it will go the wrong way. The next thing is they also tore up her sidewalk and it has a wire sticking up. The sidewalk to the street, there’s chunks of asphalt, rocks, holes. She would like it fixed. They just keep tearing it up and putting it back. Tom said the forms with rebar is for the handicap ramps that are going to be put in. Her main complaint is that her yard is a mess and if it’s going to be a ramp, why is it going to opposite direction. Bert said he hasn’t seen it due to them just doing it today. Citizen, Kay Bond, said they pretty much covered all of it, the only issue she wants them to cover before they leave is, the channel they made is full of dirt, asphalt, and grass. They said they would come back and fix it., They came back with a sweeper and just packed it all in. It’s filled up to the drainage ditch now. It just gets worse now. Ron from Pavers apologized to the citizens. They have no control over where the handicap ramps are located at. He guesses on the dirt, the did come down and sweep to try to keep it clean and the wind must have been blowing, they will be more careful about that. Anytime you would like to come out and talk to them, you are more than welcomed. On this job, they don’t have an engineer, so they must do what’s on the plans. He is hoping to have completion date in four to five weeks. Oakley said he appreciated them, and he knew they have had a lot of rain and, he wanted to applaud them for opening the road up for the funeral to go down, to help the family. He really appreciated it. Clint said one of the reasons he wanted this on here was because he wasn’t upset with Ron as a contractor, his main concern was with apparently the manholes is what held you up and as a contractor, he knows how frustrating that can be, and he heard we knew about it a month in advance and we finally completely them three to four weeks later, then he heard that wasn’t what was holding you up so just wanted to find out exactly where we was on that. Ron said they was waiting on the surveyor to come out and the concrete guy. Clint said he understood and that it was on us for not having an engineer. He just didn’t want us to hold him up and they were getting conflicting information on it. Brian asked Ron to get estimate down by Byrd Street on filling it in so there wouldn’t be such a bump. He said he could. Tom said they will have to do some concrete work around the drainage by Byrd Street to make it blend in. Bert is asking for them to put in a reflector indicator on it. They are also putting some grates so no one will slide down it and for safety. Clint said for the record, he just wanted to make sure Ron wasn’t held up or anything.

9. Consideration and possible action on update of electronic meters. No action taken. Tom said as of today, they have 1232 active new meters, we have 240 old meters and we billed out for 1472 meters which is those two added together. They installed 1331 and 94 are still not active at this time. This is for people moving out, a lot they put one in that didn’t need one, City buildings. We have 83 coming from HydroPro that we switched out from the smaller ones. So, we only need to buy 16 additional meters. Clint said we only need 112 new meters last meeting and we only need 16 now. Tom said we need 99 meters and are getting 83 so there is a difference of 16 so we can take some new meters out of some of the building that we own and use it or buy more meters. Clint said how is 83 going to cover that 240. Tom said he didn’t know and asked Chelsea, Water Clerk to come up. Chelsea explained that 1331 is active and inactive and the reason they have inactive is because they probably had one last bill but got a new meter. So that’s in the harmony system. Out of the 1331, 1232 is new. So that leaves about 100 inactive. 1331 is what they installed as new. There is 240 old meters without the compound, so total meter, old, new, active is 1571. If you want to take the 240 and make them all new, you can take some out of the 94 because the 94 that we do not bill for is not added in those figures. 94 meters are added into new meters but aren’t billed for but are read. Those are already electronic meters. Compounds are not in there as well. If you want to use some of the 94 that we do not bill for, you could use that to replace others. Clint said so we still need 157 totals. Once we get those installed, we will have 1571 new meters in the ground besides the compound ones and as of right now we have 1331 installed. Tom said our first count was wrong. Brian asked how much they were a piece. Bert said roughly $200. They are giving us a credit on our bill since around 20 of them were installed backwards. He doesn’t really have a final bill on this yet since they are still changing them out. We have not paid a penny for anything yet. We will install all the rest of them ourselves. So, the total price for these should be around $31,400.00. Oakey asked if they needed to make a motion on this and Tom said this is all within his spending limit, but he wanted Council to approve and be ok with him buying that many more and he wanted you to know about it. Brain also stated that in the future, we need to start having an accurate count and numbers. Tom said he didn’t want to take the inaccurate ones out because we monitor them. When we drive by them, we can tell if someone is trying to use it. He doesn’t want to use any of those. He does want Council to know that the original company who started this, HydroPro, will no longer be a distributor for Master Meter in Oklahoma. They will be with us till they are all done. Brian asked Bert how long it took them to read them this time. Bert replied saying it took us one day with two people to read them instead of 5 days. Sometimes when it was raining, we had to slow down for the ones with water in them, we turned around and drove by them slower to get it read.

10. Discussion and possible action on legal requirements for beer concession at Turner Falls Park. Attorney Melton said the City can not anticipate in ownership. Tom said we can get a concession and lease out some property, but we just can’t take a percentage. So, you can take a flat rate on the lease. So, what he is asking, is do you want him to put it out for bids. Second, do you have a minimum you would like to get on the flat rate. Billy, park manager said we showed roughly about forty thousand profit and he thinks that was last year. Brian asked if Tom knew what a concession was bid for. Tom said he thinks the highest was around eight thousand, except for the Zipline, which is twenty-five thousand a year. Brain asked if they wanted to put two concessions, do we charge double the rate. Tom said it was up to them but in his opinion, you need to set a flat rate so they will know where to start from and he also needs you to verify what kind of concession it will be. When we sold beer, it was off-premise, they had to take back to their picnic area or campground. They can get a license where people can sit there and drink on-premise. He personally does not agree with that because then you will sell by the can instead of a larger amount. We don’t allow people to swim with it or have it on the beach, that has been our policy even before we started selling it. He doesn’t think they should have it on site consumption. It should strictly be off-premise, licensed, like we had. Oakley asked his recommendation on location. He thinks personally there should be one on the top and one on the bottom and close to our retail stores. Brain asked what if Jim Noland wanted to do it at his fall’s concession. Tom said since we don’t allow it on the beach or swim area, it wouldn’t be a good idea. If you sell it on the beach, they will drink it on the beach. Jim Noland said he knew the City was having a hard time keeping the Retail store on top open due to not enough employees, would that be something we would be willing to lease out, since it does have a beer cooler in it. Tom said that may be something they could consider in the off season. Jim said that way he wouldn’t have to get another building and have the sewer, and everything hooked up. Oakley asked what was in it right now. Tom said in the cooler, there is drinks, non-alcohol, and the other part is like a store. Tom said right now it’s open on the weekends Friday through Sunday but through the week we have a hard time keeping it open due to not enough employees. Brian asked what he thought the profit on that was to compare it. Billy said he could get the total gross sales on it. Tom said the thing is, you won’t be able to get it this summer. No one will get it in by this summer so you will have plenty of time to do this. Normally around October, we have a Turner Falls Workshop to where we can discuss the plans for the new year out there, maybe that would be a good time to discuss whether you want to do this. Billy said that when he got them figures, they would see that when it is closed all winter and part of the summer, it would be prohibited to someone else. But he will get them some figures. Tom said you needed to also see if you allow them to have a trailer or build something to put in there. Billy said we are losing a lot of sales by not selling it because they come to town and not only buy their beer but other things as well. Tom said they will try to have figures by the August Meeting.

11. Adjourn. Jones made motion to approve. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Time: 8:25 p.m.

ATTEST:

_________________________________ _____________________________________

Cheryl Dodds, City Clerk Brian Davis, Mayor

JULY 8, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, JULY 8, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Brian Davis. Time: 7:00 p.m.

2. Roll Call: Mayor Brian Davis, here, Vice-Mayor Stan Jones, here, Councilman Josh Oakley, here, Councilman Clint Grinstead, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Brian Davis.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve minutes and claims. Second by Oakley. Vote: Oakley, here, Grinstead, here, Jones, here, Davis here.

6. No items removed from Consent Agenda.

7. Discussion and consideration of entering into an agreement with the State Auditor to perform and investigate financial records of the City of Davis and Davis Municipal Authority pursuant to 74 O.S. Section 227.8. Grinstead made motion to approve entering into an agreement with the State Auditor to perform and investigate financial records of the City of Davis and Davis Municipal Authority pursuant to 74 O.S. Section 227.8. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Tom stated that Council wanted that back on agenda so you could talk with State Auditors yourself. Davis said he spoke with Brenda and she said if they voted yes, they would come down here and give us a ballpark range it would be and if we decide not to, then vote no and send her the minutes. He thinks it’s about $100-$125 to file it. If they decide to go with it, Tom or Mark can send them the minutes, then they will get in contact with Councilmen as to when they will come down. They will get a scope of all they want audited, then they will set a price. If the range is too much, they can change the scope of what they are wanting. It’s not going to cost the city a great deal to find out what the cost will be. Stan said they could make an educated decision after we go through that process.

8. Discussion and possible action to amend Ordinance concerning duties of City Treasurer. Jones made motion to approve Ordinance concerning duties of City Treasurer to include utility adjustments and refunds, and deposit refunds along with the petty cash at the City Hall. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Tom said at last meeting you asked him to look at the duties of Treasure and to come up with something on it. So, this is what he came up with, in Section 2 under B. they added the underlined that states: He shall oversee and check all daily reports involving deposits both with the City of Davis and Davis Municipal Authority to include Turner Falls Park. He shall conduct random checks of safes and records at the City of Davis, DMA, and TFP. He shall complete payroll for the City of Davis, DMA and to include TFP and maintain all employees’ records. He shall oversee all benefits afforded to the employees of said departments. He shall oversee and supervise the utility collection department to include all transactions and to include supervision of the utility clerks. Clint and Brian had concerns as to why Cheryl, City Clerk, was in the middle of it doing the adjustments and receipting the deposit checks in. They felt since Brandy was over the utility department, she should handle everything doing those things.

9. Consideration and possible action to approve Resolution #551 for Special Election for Ward 1 Election. Jones made motion to approve. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Tom said Election for Ward 1 is September 10.

10. Consideration and possible action to appoint member to SODA Board of Directors. Grinstead made motion to approve City Manager, Tom Graham to continue as member to SODA Board of Directors. Second by Jones. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Tom explained that his term is due and didn’t know if you (Councilmen) wanted to add someone else to it since it is a three-year term and he wouldn’t be here for that long. He recommended the Mayor taking it over. Councilmen discussed it and decided that they would reappoint Tom until he leaves next April, then they could vote electing someone else when he leaves.

11. Consideration and possible action on request for council packet to be given to Davis News. Jones made motion to approve council packet to be given to Davis News minus minutes and claims, since they wouldn’t be approved yet, City Manager’s comments, and personal records. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

12. Public Safety Report by Danny Cooper. They are looking for other ways to improve out at the park due to last week’s drownings. Grinstead asked regarding his report not having booking fees on it. He stated that Murray County does all the booking fees over there.

13. Chamber Report by Ashley. Their business of the month is Landmark Bank and they will have presentation on Tuesday, July 9, 2019 at 10:00 a.m. July 11 is Chamber Meeting with Kiwanis-Turner Falls Duck Race presentation. July 25 Chamber Meeting with Beyond Brotherhood and July 27 Health Fair at Arbuckle Memorial Hospital from 8:00 a.m. to 12:00 p.m.

14. No MCIA Report. Tom did say that Industrial Authority decided to let Retail Attraction, Rickey Hays, go. He was given two months’ notice and was notified. His last payment will be in August.

15. City Treasurer Report by Brandy Claxton. She went out to Turner Falls with City Clerk, Cheryl, to do random checks on their safe’s. She had Officer Gregory count and verify his money as well as Melissa Tiger whom is over Retail. They needed bags to put their money in in which Pauls Valley National Bank provided. They have logs when you put money in and take money out of safe. She will have P & L, that Clint has requested, next month.

16. City Manager Report by Tom Graham. He would like to get with Sulphur City Manager in regards allowing Melissa Pratt with Murray County Industrial, to be able to go to some field work with trade shows. Third Street hasn’t had much progress, they are working on curves and gutters. We did build forms around two manholes, raise them up that were not in original contract. The plan is to make first layer up to Davis Street then do all side streets, then tackle Davis Street. Grinstead asked when did you realize about the manholes. Bert said when they hit one of them probably a month ago. Clint said we just raised them last week. That was the hold up on them working on the streets, correct? Brian said he spoke with Ed Parks with Pavers and they were waiting on City to raise manholes, that was the hold up for the last two weeks was. Clint asked if it was possible to leave this (3rd Street) on agenda until it was complete. Tom apologized for not putting on agenda, he was getting ready for vacation. Tom said Ron Gillihan was out of town tonight is the reason he wasn’t here. Clint said he should have a representative here because now we’re getting conflicting stories on why it was held up and why it wasn’t. Tom said he was never told from anyone from Pavers that the job was held up from us getting the manholes done. Clint asked Tom what the reason was he heard from it being held up, he said waiting to get the curves and gutters done, up to Davis Street. Tom also stated that with all to respect, they really need to ask Ron these questions, not his employee. He’s sure Ron would prefer to answer these questions.

17. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

18. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Jones made motion to approve Special Meeting on July 15th at 7:00 p.m. to discuss 3rd Street Project. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

19. Adjourn. Oakley made motion to adjourn. Second by Jones. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Brian Davis, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, JULY 8, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Brian Davis.

2. Roll Call: Chairman Brian Davis, here, Vice-Chairman Stan Jones, yes, Trustee Josh Oakley, yes, Trustee Clint Grinstead, yes.

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Oakley. Vote: Oakley, here, Grinstead, here, Jones, here, Davis, here.

4. No items removed from Consent Agenda.

5. No action taken on update of City Council filling out applications on Beer Sales at Turner Falls Park. Want to bid out beer concession. Waiting on legal opinion from City Attorney.

6. No action taken on electronic meters. Lengthy discussion on how many electronic meters was needed. Tom will have accurate number presented to Council at next meeting.

7. Consideration and possible action to update on 12-inch meter plus valve at MAC Trailer. Tom said 12” meter has been ordered and will be here September 19th. Estimated value is $110,112 not including plumbing connection and valve.

8. Update by Justin Ramsey with Cross Bar Ranch. Justin introduced Brian Trottle, his new investor, out at Cross Bar. He was glad during his Ultra Four that Chief, Danny Cooper and Assistant Chief, Dee Gregory made a visible statement out there. They are already at 90% as to last year, so they are doubling this year.

9. Turner Falls Report by Bill Standifer. Lengthy discussion on different ways to improve swimming at Turner Falls. New signs indicating steep drop off have been ordered. Additional buoys purchased to realign buoys in both swim areas. Looking possibly to remove gates to lower water level.

10. No Public Works Director Report.

11. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

12. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Councilmen moved Special Meeting to July 22nd, 2019 at 7:00 p.m. instead of July 15th, 2019.

13. Adjourn. Jones made motion to adjourn. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Time 10:15 p.m.

ATTEST:

_____________________________________ ______ ________________________________

Cheryl Dodds, City Clerk Brian Davis, Chairman

JUNE 24, 2019 SPECIAL MEETING MINUTES

PUBLIC NOTICE OF SPECIAL MEETING

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, JUNE 24, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council and Davis Municipal Authority by Brian Davis. Time: 7:00 p.m.

2. Roll Call. Mayor Brain Davis, here, Vice-Mayor Stan Jones, here, Councilman Josh Oakley, here, Councilman Clint Grinstead, here.

3. Prayer led by Stan Jones.

4. Pledge of allegiance led by Brian Davis.

5. Discussion and possible action to approve amendments to FY 2018-19 year-end Budget. Jones made motion to approve. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Tom said in General Fund here was five that we had to put in there to make them balance. The biggest change was the Street Department was money we used to do contract mowing. We assist the Senior Citizen’s after their grant money runs out. The others were due to 3% increases that people had that were not in the budget to begin with and some benefits had to be recalculated. The grant fund we had to put in there the REAP grant that we received and the expenditures that we didn’t have. In the municipal, taking money out and putting them in areas to balance. We also had to put the electronic meters that we must show and put in the budget. This is just moving money from one account to another.

6. Presentation of FY 2016-2017 Audit by Chris Angel of Angel, Johnston, Blasingame, P.C. Shelly Knox, with Angel, Johnson, Blasingame presented the audit. General Find shows a deficiency of ($837,034) in which it is funded by Turner Falls and money hasn’t been transferred to help with operations. DMA has $317,779 and Turner Falls has $2,752,072. The findings were one with the FEMA grant. A lack of procedures and controls for monitoring the City’s grant awards caused the City to lose the 75% federal reimbursement of $169,372 and the 12.5% of state reimbursement of $28,229. Chris worked on this for quite a while and would be willing to come back to a meeting to explain, if needed. The second one was the purchase orders process. It has improved significantly in this area and will continue. This basically says that to make sure everything is signed in the proper place and that the purchase order is in place before the invoice. Tom said the problem with the FEMA on PW1423 originally called for a stem wall to be built from the entrance of parking lot to low water crossing at the falls. That was the original request from the City. Johnson Construction started working on an area that was damaged and shortly after he came back, a litigation representative from FEMA came down and said that was not right. We only pay for what was damaged. So, we are going to revise it. Council signed off and we had to rebid the job and do the rip rap, along with the stem wall. Once that was done, we submitted the paperwork to FEMA but failed to do the paperwork on Johnson Construction on the stem wall. The auditors caught it and since then we have submitted paperwork requesting FEMA to review it and see if they would go ahead and process it. Not only did we fail to turn in the paperwork for Johnson Construction, in original project, there was $124,713 that FEMA said they was going to pay the City for overseeing this project. They never paid that either. So, we have asked them to look all of it over. We sent paperwork on June 13th. It is a long process, if you have ever worked with FEMA so it will take a while to hear back from them. FEMA also always comes and does a final inspection, in which they did not after this was all done. So, we’re trying to figure out if they closed it, if you have, if they would be willing to reconsider the price, we mailed into them. We are trying but no guarantee. They are working with a gentleman named Michael Teague, who according to him, have not done a final inspection. They usually come and do final inspection before they send you money, but they failed to this time. Clint asked who was over it because that was a significant amount of money to be not keeping up with the budget, we should have seen that before it even had an audit. Billy said he was the one and that it got dropped into his lap since he came here afterwards but he was the one at the end of it. Tom said when you have a natural disaster, FEMA will pay 75% and State Emergency Management will pay 12.5% and the City is responsible for the rest of the other 12.5%. Clint asked wouldn’t the monthly reconciliation of these accounts find this prior to it. Tom said you never know when you’re going to get the money, but we did get quiet a bit of it. Clint said once the monthly reconciliation shouldn’t have shown loss of money because its transferred one to another, correct. Tom said no it’s not transferred; it goes into the grant fund. Clint said when talking about 3rd Street project fund, you said there was an account that had reimbursement from FEMA that had around $600,000+ in it. Tom said that was the money we got back. Clint said it’s not showing here we got the $600,000+ in it does it. Tom said at that time it was the Street Fund that had that. Clint said someone asked where that money came from and you said it was from FEMA. Tom said he didn’t remember saying that. Tom said when the money came in from FEMA, it went to the grant fund. Turner Falls paid for every repair. The Council agreed for Turner Falls pays for all of it because they had the money and with the FEMA money, they said it could be used for other things. Tom also said on the other part that Shelly talked about on the purchase orders, 95 % of that was his fault. He has a bad habit while being in his truck and calling someone to do some work and when he gets back to town, he forgets to tell Cheryl to do a purchase order on it. He asked everyone else to do it correctly, so he must fix himself to do it correctly.

7. Tabled till July’s regular Council Meeting for entering into an agreement with the State Auditor to perform and investigate financial records of the City of Davis and Davis Municipal Authority pursuant to 74 O.S. Section 227.8. Tom said per your request, you asked him to talk to state auditors and get some answers. He spoke with them regarding this and they want to know what they are looking for, need specific direction. It will start at $5,000 and will go for however long it takes to do the audit. If you agree to it, he will have to get a copy of the minutes, a written letter and submit to them and they will do it. They will come down to talk to him and each one of you and go from there. Stan asked if they would speak to them on the phone. Tom said they took his and answered some questions, as well as our newspaper owner, Alisha. Councilmen agreed upon leaving it up to the citizens to do a petition.

8. Adjourn. Jones made motion to adjourn. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Time: 7:40 P.M.

ATTEST:

_________________________________ _____________________________________

Cheryl Dodds, City Clerk Brian Davis, Mayor

JUNE 10, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, JUNE 10, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Davis. Time: 7:00 p.m.

2. Roll Call: Mayor Brain Davis, here, Vice-Mayor Stan Jones, here, Councilman Josh Oakley, here, Councilman Clint Grinstead, here.

3. Prayer led by Jones.

4. Pledge of Allegiance led by Davis.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

6. No items removed from Consent Agenda.

7. Discussion and consideration of entering into an agreement with the State Auditor to perform and investigate financial records of the City of Davis and Davis Municipal Authority pursuant to 74 O.S. Section 227.8. No action taken. Tabled. Councilman Grinstead was wanting a state audit done regarding being so far behind on the audits. They gave City Manager permission to check into process of doing this.

8. Discussion and possible action to review the duties of City Treasurer. Talked about the duties of City Treasurer. Requested City Manager, Treasurer, and City Attorney permission to come up with duties to present to Council.

9. Consideration and possible action to accept Darryl McCurtain, from Ward 1, resignation. Jones made motion to approve. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

10. Consideration and possible action to start discussion on appointing Ward 1 Council person. Jones made motion to direct City Manager the process of Special Election. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis yes. Decided to have Special Election on September 10, 2019 and have resolution signed and approved in July 8, 2019 Meeting.

11. Discussion and possible action to approve Becky McCurtain to withdraw her lump sum contribution from OMRF. Grinstead made motion to approve. Second by Jones. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

12. Discuss and possible update on 3rd Street. Still having too much rain to get project completed.

13. Consideration and possible action to approve Resolution #550 for FY 2019-20 Budget for the City of Davis, DMA, and Turner Falls, and other funds. Jones made motion to approve. Second by Oakley. Vote: Grinstead, yes, Oakley, yes, Jones, yes, Davis, yes.

14. Consideration and possible action on escrow with OMAG Worker’s Comp. Grinstead made motion to approve. Second by Jones. Vote: Grinstead, yes, Oakley, yes, Jones, yes, Davis, yes. Explained to Council that we pay certain amount and they allocate at the end of year of what’s not used. We have $82,095.63 sitting in escrow. So that means that we will split remainder balance of $36,510.37 between General Fund, DMA, and Turner Falls.

15. Public Safety Report by Dan Cooper. A copy of his report is in the packet.

16. Chamber Report by Stephanie. Keep it Local Business of the Month is Echo Canon Resort. Upcoming Grand Opening will be June 13 at Fat Bully’s on the Ridge. Sister Location at Chickasaw Retreat & Conference Center. Chamber Meeting is June 13 with Special Guest, Chickasaw County & Oklahoma Tourism & Recreation Dept. lunch will be provided at noon. Summerfest ad deadline is Tuesday, June 11 and it will take place at Wolf field on June 29 from 5-10:00 p.m. Splashpad fundraising event and brick forms now available at the Chamber. June 27 guest speaker, ODOT Engineering will provide education for public at noon at the Chamber.

17. No MCIA Report.

18. City Treasurer Report by Brandy Claxton. Payroll report is not in paperwork, she will email it to Councilmen in the morning. Grinstead asked if they could get P&L reports in their packets starting in July. Consultant Henderson said yes they could get thirty days behind.

19. City Manager Report by Tom Graham. He apologized for not having his report in the packet. He has been working on the budget and audit and didn’t have time to get to it.

20. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

21. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Jones made motion to approve. Second by Oakley. Vote: Oakley, yes, Grinstead, abstain, Jones, yes, Davis, yes.

22. Adjourn. Jones made motion to adjourn. Second by Oakley. Vote: Oakley, yes, Grinstead, n/a, Jones, yes, Davis, yes.

***Grinstead exited at 8:18***

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Brain Davis, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, JUNE 10, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Davis.

2. Roll Call: Chairman Brian Davis, here, Vice-Chairman Stan Jones, here, Trustee Josh Oakley, here, Trustee Clint Grinstead, n/a. ***Grinstead re-entered at 8:18 p.m.***

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

4. No items removed from Consent Agenda.

5. Consideration and possible action to approve Resolution #550 for FY 2019-20 Budget for the City of Davis, DMA, Turner Falls, and other funds. Jones made motion to approve. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

6. Discussion and possible action to discuss progress of electronic meters with HydroPro. Tabled till next month. Discussion with Bert over difference of electronic meters. No more will be purchased until final count is complete.

7. Discussion and possible action to replace water meter and get new valve at MAC Trailer building. Oakley made motion to approve. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. With the City Manager’s recommendation, approved to replace water meter and get new valve.

8. Discussion and possible action concerning timeframe on online sales accounting procedures with City of Davis Budget. Lengthy discussion with Consultant, Rheba Henderson and Full Strut Media over difficulty on accounting system. After year of delay, they finally have it to where everything is being accounted for in the system, as needed.

9. Consideration and possible action to close Turner Falls Petty Cash Account at Pauls Valley Nation Bank and for funds to be deposited into Turner Falls General Account. Jones made motion to approve closing Turner Falls Petty Cash Account at Pauls Valley National Bank and for fund to be deposited into Turner Falls General Account. Second by Grinstead. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

10. Turner Falls Report by Billy Standifer. Sales are down from last year and we are not setting records this year so far.

11. No Public Works Director Report.

12. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

13. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

14. Adjourn. Jones made motion to adjourn. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Time 10:00 p.m.

ATTEST:

_____________________________________ ________________________________

Cheryl Dodds, City Clerk Brain Davis, Chairman

JUNE 10 ,2019 PUBLIC HEARING

PUBLIC NOTICE OF PUBLIC HEARING

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, JUNE 10, 2019 6:00 P.M.

DAVIS CITY HALL

227 E. MAIN

1. Call to order Davis City Council and Davis Municipal Authority by Brian Davis.

2. Roll Call. Mayor Brian Davis, here, Vice-Mayor Stan Jones, here, Councilman Josh Oakley, here, Councilman Clint Grinstead, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Brian Davis.

5. Open public hearing for FY 2019-2020 Budgets for the City of Davis, Davis Municipal Authority, Turner Falls, and other funds. No citizens showed up for this.

6. Close Public Hearing at 6:30. Motion made by Jones to close. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes.

ATTEST:

_________________________________ ____________________________________

Cheryl Dodds, City Clerk Brian Davis, Mayor

JUNE 6, 2019 CONTINUED SPEC MEETING

PUBLIC NOTICE OF CONTINUED SPECIAL JOINT MEETING

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

THURSDAY, JUNE 6, 2019 7:00 P.M.

DAVIS CITY HALL

227 E. MAIN

1. Call to order Davis City Council and Davis Municipal Authority by Davis. Time 7:00 p.m.

2. Roll Call: Mayor Brian Davis, here, Vice-Mayor Stan Jones, here, Councilman Josh Oakley, here, Councilman Clint Grinstead, here.

3. Prayer led by Jones.

4. Pledge of allegiance led by Davis.

5. Budget workshop for City of Davis, Municipal Authority, and Turner Falls Park. Looked over and discussed the balance of the budget. No request from City Council.

6. Adjourn. Motion made by Jones to adjourn. Second by Oakley. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Time 10:00 p.m.

ATTEST:

_____________________________ _______________________________

Cheryl Dodds, City Clerk Brian Davis, Mayor

JUNE 3, 2019 BUDGET WORKSHOP SPEC JOINT MEETING

PUBLIC NOTICE OF SPECIAL JOINT MEETING

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, JUNE 3, 2019 7:00 P.M.

DAVIS CITY HALL

227 E. MAIN

1. Call to order Davis City Council and Davis Municipal Authority by Brian Davis. Time 7:00 p.m.

2. Roll Call: Mayor Brian Davis, here, Vice-Mayor Stan Jones, here, Councilman Josh Oakley, here, Councilman Clint Grinstead, here.

3. Prayer led by Jones.

4. Pledge of allegiance led by Davis.

5. Budget workshop for City of Davis, Municipal Authority, and Turner Falls Park. Lengthy discussion on first part of General Funds. Continued to Thursday, June 6, 2019.

6. Adjourn. Motion made by Oakley to adjourn. Second by Jones. Vote: Oakley, yes, Grinstead, yes, Jones, yes, Davis, yes. Time 10:01

ATTEST:

___________________________________ _______________________________

Cheryl Dodds, City Clerk Brian Davis, Mayor

MAY 13, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, MAY 13, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Darryl McCurtain. Time: 7:00 p.m.

2. Roll Call: Vice-Mayor Josh Oakley, absent, Councilman Stan Jones, here, Councilman Brian Davis, here, Councilman Darryl McCurtain, here, Councilman Clint Grinstead, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Darryl McCurtain.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Davis. Vote: Jones, yes, Davis, yes, McCurtain, yes, Grinstead, abstain.

6. No items removed from Consent Agenda.

7. Consideration and possible action to elect Mayor for Davis City Council. Stan made motion to elect Brain Davis as Mayor for Davis City Council. Second by Grinstead. Vote: Jones, yes, Davis, abstain, McCurtain, yes, Grinstead, yes.

8. Consideration and possible action to elect Vice-Mayor for Davis City Council. McCurtain made motion to elect Stan Jones as Vice-Mayor for Davis City Council. Second by Grinstead. Vote: Jones, abstain, Davis, yes, McCurtain, yes, Grinstead, yes.

9. Consideration and possible action to approve Resolution #549 naming Mayor and Vice-Mayor as signatories for the City of Davis, at all banks. McCurtain made motion to approve Resolution #549 naming Mayor Brian Davis and Vice-Mayor Stan Jones for the City of Davis, at all banks. Second by Jones. Vote: Jones, yes, Davis, yes, McCurtain, yes, Grinstead, yes.

10. Consideration and possible action to approve Heath Foster to the Board of Trustees for Southern Oklahoma Library System. Davis made motion to approve Heath Foster to the Board of Trustees for Southern Oklahoma Library System. Second by Grinstead. Vote: Jones, yes, Davis, yes, McCurtain, yes, Grinstead, yes.

11. Discuss and correct/amend City Manager’s contract to be pursuant with Davis City Code. Grinstead made a motion to correct/amend City Manager’s contract to be pursuant with Davis City Code. Second by McCurtain. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes. Mayor Davis was concerned the contract stated a definite term while the City Ordinance book states that the Council appoints the City Manager for an indefinite term. Attorney Mark Melton recommended that the statement in paragraph 3, “This contract shall remain in effect until April 30, 2020” be removed. He also addressed the severance package in paragraph 14 of the contract. He suggested striking the words, “the term of the contract renewal”, leaving the date of April 30, 2020.

12. Consideration and possible action to consider hiring committee for purpose of New City Manager. Grinstead made motion to approve a hiring committee for purpose of new City Manager consisting of Planning Board members, Marilyn Burke and Ron Gillihan, Councilmen Stan Jones and Clint Grinstead, and citizens Alisha Thompson, Paul Ozbirn, and Dennis Helmers to hiring committee for purpose of finding a new City Manager. Second by Jones. Vote: McCurtain yes, Grinstead, yes, Jones, yes, Davis, yes. Councilman Jones requested this item be on the agenda. He stated that he wanted to start the process so there is plenty of time for many applications to be taken and one on one interviews to be conducted. He also wanted citizen volunteers to be on the committee.

13. No action taken on Brandon Meador’s request to purchase land at Industrial Park for Beyond Brotherhood. Attorney Melton said he would check to see if this would be considered as a charitable, non-profit organization. Cathy Neal will have Counciling Service in there as well. Dennis Helmers addressed the Council about this request. Beyond Brotherhood is a federally recognized 501(c)3 organization serving veterans primarily in Murray County. They desire to have their own facility to be able to serve veterans in the surrounding counties as well. City Attorney said he was unsure if the City could sell Industrial Park land to them since there are no employees and they are not producing a product. The land was gifted to the City with the sole purpose of creating jobs and industry.

14. Consideration and possible action to approve Gary Taylor to withdraw his contribution from OMRF. Jones made motion to approve Gary Taylor’s request to withdraw his contribution from OMRF. Second by McCurtain Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes. Taylor is vested in the City Retirement fund so he would be due the city’s contributions as well as his own.

15. Presentation with Rickey Hayes on Retail Attractions. He is working on two projects for our area.

16. Public Safety Report by Dan Cooper. The report is in the packet. They made it through Prom, next they have graduation.

17. Chamber Report by Stephanie. Keep It Local Business of the month was 777 Zipline. Recent Ribbon cutting for Chigley & Co. & Los General under new management. GP Rents one-year celebration is June 7th from 11-2. May 23 is next Chamber Meeting at Los General at noon. Chamber week overview they had an amazing turnout, reached around one hundred business in person during community outreach, had eleven local restaurants participate in a Taste of Davis. The Summer Fest will be June 29 from 5-10 p.m. at Wolf Stadium. They are now accepting vendor applications, local live performers, cards going out to schools, and posters will be delivered to local businesses.

18. MCIA Report by Melissa Pratt. She gave update on Job Fair in Ardmore. Also working with Forum to get training grant dollars. Website is now live.

19. City Treasurer Report by Brandy Claxton. Budget Workshop set for Monday, June 3, 2019, at 7:00 PM, following Planning Board meeting.

20. City Manager Report by Tom Graham. Applications to sell beer with new requirements at the Retail shops at Turner Falls have been sent to ABLE commission. They have requested more info but have not contacted us back. So we are waiting on them. Tom has left messages but has not heard back. The 3rd Street Project is progressing with curb and gutters and as soon as we can dry up, they will pave additional streets. Ron Gillihan addressed Council about the progress. Grinstead asked about the intersection at Bird Street, regarding milling it down and paving or bringing 3rd Street level up to even the intersection. Nothing in contract to address this issue. Do we need to make a change order? The Main Street Project will have a preconstruction meeting later this month (May 22 at 2:00) with a goal to start in early June. Fire Department has finished work on the new grass rig and almost finished with upgrading a rescue truck. Construction on new Methodist Church is on schedule to be finished in July so some time after this the City will take possession of the building on South 3rd Street for our development of a Community Center.

21. Appearances and petitions from the audience. (Limit of three (3) minutes for each.) Mary Ann Peters concerned about the grass problem in town. We have an individual helping us along with our workers. We are not fining citizens until we get our grass under control. We are giving people leeway due to all the rain. The Industrial Park is being taken care of by an individual when it is dry enough to mow. Travis Digby, 509 South Third, requested the curb on the south side of his driveway be fixed so they can use their drive. It was determined that a mistake by the engineer was the cause and the driveway will be fixed properly and soon.

22. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. A) Motion made by McCurtain to approve setting Special Meeting as Budget Workshop for June 3, 2019, at 7:00 PM for City of Davis, Davis Municipal Authority and Turner Falls Park. Second by Jones. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes. B) Motion made by McCurtain to give City Manager authority to make change orders to 3rd Street Project, including the driveway at 509 South 3rd, up to dollar amount not to exceed unit price within $10,000, without Council approval. Second by Jones. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes.

23. Adjourn. Jones made motion to adjourn. Second by Grinstead. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes.

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Brian Davis, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, MAY 13, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Brian Davis.

2. Roll Call: Chairman Brian Davis, here, Vice-Chairman, Stan Jones, here, Trustee Darryl McCurtain, here, Trustee Clint Grinstead, here.

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by McCurtain. Vote: McCurtain, yes, Grinstead, abstain, Jones, yes, Davis, yes.

4. No items removed from Consent Agenda.

5. No action taken on discussion and possible action on property owned by Turner Falls by Turner Falls Inn. CM Graham said Councilman Oakley asked him to put it back on agenda. But with him not being there nor Mrs. Davis they tabled it.

6. Discussion and update on Water Meter Project. H & E Construction was to start installing the new electronic water meters on May 14. Training at City Hall will be June 12 and 13. City employees were checking locations and noticed 18 customers were being charged outside city limit rates when they are inside city limits. We will be making refunds to these customers. We also discovered 5 outside city limit residents paying inside rates. They will not have to pay the difference.

7. Consideration and possible action to approve monthly increase of $1,042.72 from Arbuckle Master Conservancy District. Monthly payment for next Fiscal Year will be $10,056.59. This is an increase of 0.116% of overall usage. McCurtain made motion to approve monthly increase of $1,042.72 from Arbuckle Master Conservancy District. Second by Jones. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes.

8. Turner Falls Report by Bill Standifer. They are getting ready for summer season.

9. Public Works Director Report by Bert Curtis. They are getting ready to spray for mosquitoes and are trying to keep up with other things.

10. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

11. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

12. Adjourn. Jones made motion to adjourn. Second by McCurtain. Vote: McCurtain, yes, Grinstead, yes, Jones, yes, Davis, yes.

ATTEST:

_____________________________________ ______ ________________________________

Cheryl Dodds, City Clerk Brain Davis, Chairman

APRIL 8, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, APRIL 8, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Ed Parks. 7:00 p.m.

2. Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Darryl McCurtain, here, Councilman Stan Jones, here, Councilman Brian Davis, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Ed Parks.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by McCurtain. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

6. No items removed from Consent Agenda.

7. Discussion and appropriate action related to proposed executive session to discuss personnel issues and possible employment contract concerning the employment of the City Manager, Tom Graham, pursuant to 25 O.S. Section 307 (B)(1.) Jones made motion to approve contract. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. 7:02 p.m.

8. Discussion and possible consideration and appropriate action related to the approval of an Employment Contract between the City of Davis and Tom Graham, City Manager. Jones made motion to approve the contract that was given to us between the City of Davis and Tom Graham for a one-year contract. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, no, Oakley, yes, Parks, yes. 7:51 p.m. Mr. Davis said he didn’t agree with the timing of this contract.

9. Consideration and possible action to approve Planning Boards recommendation for variance for Gina King to have a daycare in the home at 1104 E. Davis, Davis, Oklahoma. Tom said she was here to speak to you about this. As Gina was coming up to speak on this, Darryl told Council they needed a motion to return to regular session. McCurtain made motion to return. Second by Jones. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Gina told Council that she can have up to seven kids, but she is going to only have two to three since she is a part-time Paraprofessional at the school. She will only keep these kids after school and during summer. McCurtain made motion to approve. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

10. Consideration and possible action to approve Lieutenant Kevin English’s resignation from the position of Chairman of the Board with Murray County 911 Board. Oakley made motion to approve Lieutenant Kevin English’s resignation from the 911 board. Second by Jones. Vote: McCurtain, yes, Jones, yes, Davis, no, Oakley, yes, Parks, yes. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said he schedule has gotten really busy, so he has requested to be removed from the Board.

11. Consideration and possible action to approve Danny Cooper to the Murray County 911 Board. Jones made motion to approve Danny Cooper to the Murray County 911 Board. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

12. Consideration and possible action to purchase Fireworks from Hance Pyrotechnics in the amount of $6,000.00 to be paid out of Contingency Fund. McCurtain made motion to approve. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said this is the same thing we do every year. We do still have one fireman that is licensed to set these off, which is Dusty Parsons, who is still with the Fire Department and said he would be happy to conduct this firework show. We weren’t able to get to the class this year, but we will next year to get others licensed.

13. Consideration and possible action of possible change order for 3rd Street Davis, Oklahoma. Davis made motion to accept the change order in the amount of fourteen hundred dollars. Second by Jones. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said we had one individual and it was not on the original plan, he presented Council with a picture of the vacant lot with an opening of the driveway that was missed in the plan. This is Joe Yates’ property and he has requested that we put that driveway in. It does show on the picture that there was an opening, why it didn’t make the plans, he couldn’t tell you. The other three items are three driveways, they are putting fresh new concrete up to. According to the plans, they are having to rub up against broken concrete. They have been asked not by the property owners, to get a better edge on doing these. Every bit of these are less than fourteen hundred dollars for total changes. He thinks the driveways will look better to an area that is solid across rather than being broken up. As of this time, they are the only ones in question. He is asking you to approve these up to fourteen hundred dollars.

14. Public Safety Report by Dan Cooper. The report is in the package, he doesn’t have anything else to add to it.

15. Chamber Report by Stephanie. The Keep it Local Business of the month was Blankenship Real Estate. The General Chamber Meetings are as followed: April 11 eat at the Chamber, Presentation on forgotten Wheels and will tour the museum. April 24 the Chamber Meeting is moved to Wednesday with Special Guest, Congressman Tom Cole. Easter Egg Hunt will be Sunday, April 21 at 2:00 p.m. at Fullerton Park, City Wide Garage Sale is May 3 & 4, and Summerfest is Saturday June 29 and they are accepting vendor and live performer applications at the Chamber. Splash Pad Fundraising Events they have brick forms available at the Chamber.

16. MCIA Report by Melissa. MCDA is partnering with Ardmore Development Authority, Oklahoma Works, Southern Tech, & Southern Workforce Board as a sponsor for Southern Oklahoma Hiring Conference Tuesday, April 23 from 11-7:00 p.m. at Ardmore Convention Center. We already have 50 employers that will have a booth with several from Murray County, like Air Donkey Zipline, Kerr Pumps, MAC Trailer, Forum, and K&M Precision Machine. Chickasaw Country Marketing Association annual meeting is Thursday, April 18 from 11-1:00 at Artesian Hotel with Lt. Governor Matt Pinnell as guest speaker. It is $25 for pre-registration for non-members.

17. City Treasurer Report by Brandy Claxton. Brandy said you have a copy of the balances in your packet. The Grant Fund balance includes $172,495.06 of donations for the Splash Pad.

18. City Manager Report by Tom Graham. He said he really didn’t have anything to report. But he would like to state that after the contract you have given him, he will retire April 30, 2020. I want to spend time with grandkids and his children, and this is something he wants to do. That’s all he has unless you have any questions.

19. Appearances and petitions from the audience. (Limit of three (3) minutes for each.) Clint Grinstead said he would like to tell Council that he was sorry that this contract was stand based on the fact that they keep hearing that he is going to fire Mr. Graham. That is nothing further than the truth. Actually, when we are going to start talking about the truth, he feels that everybody should have a fair chance to try to do right when there is a change involved but one of your Councilmen here tonight that voted yes on this contract, three times since he has filed, Mr. Oakley has asked him about cleaning house and getting rid of the upper five and he assure him that he would bring it to their (Councilmen’s) attention. Oakley said he said that and that he called everyone of them and told them that he had said that in the past Clint said the past was within the last month. Did you change your mind on firing everybody? Oakley said that he has been through this before and he has been accused of all these different things. Grinstead said apparently, you’re dishonest and that he has not said anything about firing anybody but someone on your Council who has voted yes and has told him three different times that he would like to see that done so you know what you’re working with. Mayor Parks explained that he wanted the contract because it has the Councilmen a year to find someone to replace Mr. Graham after he retires. Parks told Grinstead that the reason he wanted the one year contract was because it gave them a year to find someone and that he (Grinstead) hadn’t been through the process like Jones, McCurtain and he has. You get some applications out, resumes, and interview some people so that they could just step right in and that’s the reason he wanted the contract. Grinstead said actually you had two people wanting to turn in resumes, is he correct Mr. Jones. Mr. Shannon and Mr. Holland that were wanting to turn in resumes the last time you were looking for City Manager. Stan said they did acquire with him but he wasn’t for sure if there was any follow through with them sending in their resumes. Mr. Grinstead said thank you for your time. Parks said that is why he wanted you all to have time to work it out. Oakley came out and said the next time he’s accused of being dishonest, bring proof because he’s sick and tired of being accused of being dishonest. Grinstead said he’s not lying and that he called him. Oakley asked Bert Curtis if he had not called him about this. Bert stated yes he had.

20. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

21. Adjourn. Jones made motion to adjourn. Second by Oakley. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Ed Parks, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, APRIL 8, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Ed Parks.

2. Roll Call: Chairman Ed Park, here, Vice-Chairman Josh Oakley, here, Trustee Darryl McCurtain, here, Trustee Stan Jones, here, Trustee Brian Davis, here.

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. McCurtain made motion to approve. Second by Jones. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

4. No items removed from Consent Agenda.

5. Consideration and possible action to approve DEQ Permit No. WL000050190031 for the construction of 2334 linear feet of eight (8) inch PVC pipe, 78 linear feet of six (6) inch ductile iron pipe, 71 linear feet of eight (8) inch ductile iron pipe, and appurtenances for potable waterline distribution to serve the Sidewalk Project & SH 7 Pavement Replacement, Murray County, Oklahoma. Tom said this just had to be read into the minutes, no action needed.

6. Consideration and possible action to approve HydroPro Solution’s contract. Jones made motion to approve HydroPro Solution’s contract if they can talk with them and get it all done within a billing cycle. Second by Davis. Mr. Davis asked Tom if he could talk to them about it, Tom said yes. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said this is the contract that was made, and it was sent to Attorney Melton with changes. Melton said they have been going back and forth on this and this is the final version with the changes that he recommended. Mr. Davis asked if there was a time frame on this in the contract. Melton said they would have it done within forty-five days. Tom said to his understanding they would do this within a billing cycle, which is more like thirty days. Tom said they did commit they would have this done within a billing cycle. He also said there would be a little bit of billing process. A lot of people are going to get two bills that month, one with the old meter and the other with the new meter. Our software individual has guaranteed him that he could make all that software work.

7. Consideration and possible action to approve payment method for electronic meters. McCurtain made motion we borrow the money from ourselves from the Contingency Fund and pay it back over four years. Second by Davis. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said something we have not talked about. One of the options that Rheba Henderson has giving him that is in your packet is to pay for this full amount out of the Water Fund that is available. That fund right now has a little over nine hundred thousand in it. He idea is to pay for all of it and then over a four-year span to reimburse that fund through the Contingency Fund. That way it’s like borrowing money with zero interest. Another method if you so choose, is to go out and get bids from the banks, if you want to do it that way. As you can see in her notes, if you borrow money at 4% in four years, you would spend an additional amount of $38,541 interest and a five-year note would be about $46,545 in interest. We have the capability of paying for this and then paying ourselves back. He would recommend that you take Rheba Henderson’s recommendation on this.

8. No action taken on update on property at Turner Falls Parks. Tom asked Melton if he has received any word from the Attorney General’s office on this. He stated no. Tom said he didn’t know if you (Trustees & Chairmen) wanted him to keep putting it on here or not until we get an answer. Melton said he did speak with her a while back and go over some other options but hasn’t heard back. They decided to take it off until she was ready to come back.

9. Turner Falls Report by Bill Standifer. They are working and getting things ready for summer.

10. Public Works Director Report by Bert Curtis. They are mowing and will start spraying for mosquitos soon.

11. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.)

12. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Tom presented Mayor Ed Parks a plaque for appreciation for Mayor Ed Parks for his 12 years he has dedicated to the City of Davis on the Council. Mayor Parks said he has enjoyed serving the people of Davis for the past twelve years. He’s always tried to do his best, he’s made some enemies, he’s made some friends, but he’s always tried to do what’s right for the whole City. He has enjoyed it and thanks them for allowing him to serve. Thank you!

13. Adjourn. Davis made motion to adjourn. Second by Jones. Vote: McCurtain, yes, Jones, yes, Davis, yes, Oakley, yes, Parks, yes.

ATTEST:

_____________________________________ ______ ________________________________

Cheryl Dodds, City Clerk Ed Parks, Chairman

MARCH 11, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, MARCH 11 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Ed Parks.

2. Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Brian Davis, here, Councilman Darryl McCurtain, here, Councilman Stan Jones, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Ed Parks.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

6. No items removed from Consent Agenda.

7. Consideration and possible action to approve conditional use permit for Tonia Riley until house is delivered at 302 W. Minnie, Davis, Oklahoma. Davis made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said they have requested to live in travel trailer until house they have purchased is finished. Tonia spoke in regards to having a tiny house delivered but not having the funds at the time to get it. She has her son living on the property and has had some trouble with some homeless living on there. She would have to call officers. She was also told that if anything happened to the homeless on her property, she would be liable for it. That is why she asked her son to be in the trailer on the property. While being out of town, she had police go in and kick in the door thinking it was a drug ring or something; she had to come from out of town to retrieve her property from the police. They have received their tax money and have paid for it all and have all the paperwork to show; now they are waiting on it to quit raining and dry up some to have it delivered. She apologized for it taking so long being that she works out of town a lot. But everything is in place, now. She was not served any papers from Chipper, it was only verbal. Chief Cooper said she has been very cooperated on this. Tom told Councilmen that you can issue the conditional permit for as long as you want. He would recommend at least six months.

8. Consideration and possible action to approve City-Wide Clean-Up date for April 29 through May 10, 2019. Jones made motion to approve. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said this is the same thing we do every year and need you to approve these dates so we can get the dumpsters out from Big Dump.

9. Consideration and possible action to approve City-Wide Garage Sale date for May 4 through May 5, 2019. Jones made motion to approve City-Wide Garage Sale dated May 4th through May 5th. Second by McCurtain. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

10. Public Safety Report by Dan Cooper. The report is in the packet. Farm Bureau is having Drug Awareness on May 8th before graduation and they are working on getting things ready for beer buy scheduled.

11. Chamber Report by Tom Graham. The report is in the packet. State Superintendent, Joy Hofmeister, addressed Monday, February 11th at the Luncheon the New ICAP (Individual Career Academic Plan.) The goal is to Educate, Engage, and Experience. These requirements will start with the graduating class of 2023, but our schools will start implementing next year for all grades. The Business of the Month is Chris Foster Trucking. General Chamber Meetings are March 14th open for scheduling and March 28th Special Guest Clint Grinstead. Easter egg hunt will be Sunday, April 21st at 2:00 p.m. at Fullerton Park. Summer Fest will be Saturday, June 29th. Brick forms are now available at the Chamber.

12. No MCIA Report.

13. City Treasurer Report by Brandy Claxton. The account balances are in the packet. Reminder that they are working on budget and if you have anything or any projects you may want to add to it, please let her know.

14. City Manager Report by Tom Graham. Main Street has been awarded and start date will be around the first of June. Still have a sign in the easement but hope that will be removed shortly. Working on figures for the budget and he has been assured that the audits will be started and or finished very soon. They are a year behind because of accounting that had to be created in regards with Turner Falls Park on the online ticket sales. Update on Third Street, with curbs and gutters poured and hopefully another block of asphalt will be laid shortly, unless it rains again. Councilman Davis asked if we were holding him to one block at a time. Tom said the next block they are going to do is shut down Atlanta, which is one of the busiest crossings in town so they are waiting to close it when they get the ones they are working on now opened so that the school will have a way to get there. We could possibly do more than one after this one because they don’t have to take as much materials. They didn’t want to close anymore, especially Atlanta, until they get some of the others opened. He also asked about the railroad crossing. Tom said we call every week. The estimate of reopening was two weeks in November. We encourage people to call every week to get them going on this. He doesn’t know if all our attention has made them slow down on it or not. But if you cross railroad on Main Street, it’s getting just as bad as when they closed it. Davis asked if the City could fine them for it. Tom said no, they are federal entity. It has passed the house and waiting on Senate. It could possibly go into effect in November. Some say cities and states cannot regulate federal entity according to Charles McCall. It will be up to the Senate for the law to go into effect. It passed the house unanimously.

15. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

16. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

17. Adjourn. Jones made motion to adjourn. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Ed Parks, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, MARCH 11, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Ed Parks.

2. Roll Call: Chairman Ed Park, here, Vice-Chairman Josh Oakley, here, Trustee Brian Davis, here, Trustee Darryl McCurtain, here, Trustee Stan Jones, here .

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Davis made motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

4. No items removed from Consent Agenda.

5. Consideration and possible action to approve concession request to 4D Carriage Services at Turner Falls Park. Davis made motion to approve concession request to 4D Carriage Services at Turner Falls Park. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said new concession would like to give rides during the season with the understanding that no rides or horses inside park on weekends and holidays. Mr. Diepenbrock spoke with interest of giving carriage rides in Turner Falls Park this year. He took a carriage and team of horses out there Monday, February 25th and had a lot of good feed backs from employees and guest. They would start by Trading Post and run the same course as the tram, going back to the falls and turning around there. They will offer three rides. One is round trip from Trading Post to falls and back, which takes about twenty-five minutes, one way trip from Trading Post to the falls, and another one way from falls to Trading Post. They would like to try to start during spring break running from 10 a.m. to 3 p.m. These hours could change depending on number of visitors. After spring break they would like to work Friday through Sunday if there are enough visitors and the weather is good. During summer, they would work Monday through Friday from 8 a.m. to 1 p.m. They don’t want to give rides when it is too crowded and the tram is running. Charges would be round trip ages 3 and under is free, ages 4-12 is $9.00 per ride, ages 13 and older is $15.00 and one way trip would be 3 and under is free, ages 4-12, $5.00 and 13 and older is $8.00, with 5% going to the City, with Tom’s recommendation. They do have a liability insurance on all carriages, each carriage has poop bags for horses, and carriages and horsed were used at the Chickasaw Christmas Lights. One of the concerns was if the horses would be ok with the water. He stated yes, they can handle it. His horses and carriages did it at the Chickasaw Lights as well as vehicle being on the streets. He even mentioned doing some in the fall as well as maybe during Christmas. He said the carriages will stay out there chained up during those times but will transfer the horses daily. They are going to do a conditional use permit under new business since the Park has a no pet policy.

6. Consideration and possible action to approve concession row bid to Alex Sbeity in the amount of $5,000.00 at Turner Falls Park. McCurtain made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said we only received one bid on this and it was above the minimum amount of $3,600.00.

7. Consideration and possible action to approve automated meter reading system bid. Jones made motion to approve Master Meter and try to get it in a billing cycle if possible, closer to that the better to make it easier for the girls and because the internal antennae is in line with the meter, he wants to use this one. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said we received two bids on this project. Ferguson Water Works came in at $358,400.00 and Hydro Pro came in at $378,950.00. These were not apples to apples; the higher bid is for internal antenna and lowers for meter that has external antenna. Can’t bid same as Hydro Pro has patient for meter with all internal works. We have done background checks because we did not know either company. Bert said he talked with a couple of people that had the one with the antenna; they said they only had a few that the wires tore up on. It’s not above the ground so you will still have wires. Councilman Davis asked if they would still operate if it was full of water. They both said no. Bert said they do have a 15 year warranty. They both presented the Council with meters to look at. Hydro Pro had a Master Meter. The meter specs are a 25 year warranty, not just the meter body. They do test them before the put them in. The warranty is the whole piece. The meter itself is multi jet in which you asked for. Ferguson has the Mueller System. Tom said depending on which one you Councilmen choose, he talked with Attorney Melton today and he said with one bid being $20 below the other bid, you can choose which ever bid you want however; if you accept the higher bid than the lower, you will have to specify as to why you are choosing the higher bid. The Mayor said his concern with the Mueller System is that it has the plastic piece and he would be scared of it being broke off. Bert said they just priced the three quarters and one inch. They have several two inch meters and with Master Meters, these heads will fit on the larger meters to make them radio read also. Master Meters say they are one of the few that can do that. Bert said he hasn’t heard anything derogatory in regards to either one of these meters, in which he has heard about Master Meter, he didn’t know Mueller made meters until he opened the bids. They both offered to come out and do a demonstration on each one if the Council would approve it. Councilman asked how far they read, Master Meter said theirs was up to a mile, depending on if they have water or other things in the meters. Hydro Pro said up to two blocks away is comfortable. They will come in and install and train on them. They will also come back in about six months from now or if needed before to answer any questions they have. Their customers are their number one priority. They will make sure they have people on hand at all times. When asked who Bert’s recommendation was, he said it would have to be Master Meter only because he has heard of them and heard good things about them. Councilman Davis was concerned with how much it would cost the City to have them all installed. He asked if the City workers could possibly install half to cut the price in half. But after discussing with other Councilmen, they agreed to have them installed properly and in a timely manner. Master Meter said it would take around two months to install all of them. Had we had the City workers install them, it would take up to six months. Bert said it would be better to have them install all in one month in one billing cycle, if possible. They said that they could, they would just have to bring in more crew members.

8. Tabled update on property at Turner Falls Parks. Tom said Attorney Melton has not received information back from Attorney General yet so we are waiting on that. He has asked Gene Davis’ Loan Institute if they would accept an easement on the property strictly under the buildings and they haven’t gotten back to us on that either so there’s no update on this.

9. Turner Falls Report by Tom Graham. Billy just had surgery again two day ago so the application for new beer license has been sent to ABLE Commission and hopes to have approval soon. Current employees have their individual permits. Work is continuing on getting the park ready for summer. Pools have been dug out and a repair to exit road will start after spring break next week.

10. Public Works Director Report by Bert Curtis. They have been having a bunch of water leaks and they are trying to keep up on drainage issues.

11. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

12. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. McCurtain made motion to approve conditional use permit for 4D Carriage Services at Turner Falls Park. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

13. Adjourn. Jones made motion to adjourn. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

ATTEST:

_____________________________________ ______ ________________________________

Cheryl Dodds, City Clerk Ed Parks, Chairman

FEBRUARY 11, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, FEBRUARY 11 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Ed Parks.

2. Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Brian Davis, here, Councilman Darryl McCurtain, here, Councilman Stan Jones, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Ed Parks.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. McCurtain made motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

6. No items removed from Consent Agenda.

7. Consideration and possible action to consider entering into memorandum with Chickasaw Nation concerning city streets. Jones made motion to enter into memorandum with Chickasaw Nation concerning city streets. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said the Chickasaw Nation wants Council to consider adding South B into the housing complex and Main Street leading into their farm on West side of town into their inventory of roads. This will allow the Nation to repair these roads if funds are available with understanding the City will maintain, once they are redone. The City will still retain ownership of these streets. They sent the paperwork to him with his name and signature on it and he requested that it be changed to the Mayor’s name and signature. City Clerk has new version with the name change only. The attached map shows areas and questions they want to put in their inventory. The only thing this will allow is for them to use their funds, when available, to fix these roads. There are not any guidelines that say what they will do; it will have to be approved with the Chickasaw’s and the City. McCurtain said one of the streets that they have done is in Sulphur on Cooper Memorial, from highway to Cultural Center entrance.

8. Public Safety Report by Dan Cooper. The report is in the packet. They made an arrest and closed the case on the Burgerland robbery. They received their nine bullets proof vests today from the Jag Grant in which they have applied for. They hired a SRO officer, Lauren Patchell, for the school, she was one of our dispatchers and she will start on the 25th of this month.

9. Chamber Report by Tom Graham. The Keep it Local January Business of the month was Cross Bar Ranch and the Murray County Farm Bureau was for February. Announced the awards given out at the Joint Chamber Banquet. The Civic Club of the Year is a new one that they haven’t given out before and it went to Sulphur Rotary Club. These awards are voting on upon by board members of both Chambers. They’re still actively helping with the fundraiser on the Splash Pad and they are helping with a food drive for Federal employees while they were not able to get their checks. The State Superintendent, Joy Hofmiester spoke at the Chamber Luncheon today at the Murray County Expo, which was sponsored by the Sulphur and Davis Chambers.

10. No MCIA Report. Tom said they are still working on location for bringing businesses in.

11. City Treasurer Report by Brandy Claxton. The bank account balances are in the packet but they are not reconciled to date. They are working on the budget. If there is anything you Councilmen want to add to it, please let her know.

12. City Manager Report by Tom Graham. Third Street is not coming along as fast as they would like but it is still progressing in spite of all the rain. Main Street and Sidewalk Project will be awarded by ODOT this month for work to start no later than June 4. Street lights have been removed so expect Main Street to be fairly dark for several months. Fourth Street to Tenth Street however; will remain dark until this project is over. This project is a seven month project. They will replace all the wiring and go with LED lights from first to fourth. We have a customer that was pricey overcharged on the trash service. Their bill is paid from an independent firm so they didn’t know what this person was suppose to be charged so he had someone check their records and we have never checked with SORD and have charged this customer an overcharge of $7,570.00 for dumpster s and polycarts for several years. He wanted to let Councilmen know because normally they give them credits for something like this but to give them a credit this big, would take twelve and a half years to zero out. So we are going to give this customer a check for it being as high as it is and he just wanted to let Councilmen know. Oakley asked if there was something they could check into by doing something with the headstones out at the cemetery; give them a power washing or something. Tom said they would have to put something in the paper because we don’t own the headstones and some people may not want us messing with them. If this is something the Council wants us to pursue, then he will do it. Oakley said he was just down there and it looks pretty bad. Last month something happened to the flag poles as well. Tom said it wasn’t reported and that he would check into that.

13. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

14. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

15. Adjourn. Davis made motion to adjourn. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Ed Parks, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, FEBRUARY 11, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Ed Parks.

2. Roll Call: Chairman Ed Park, here, Vice-Chairman Josh Oakley, here, Trustee Brian Davis, here, Trustee Darryl McCurtain, here, Trustee Stan Jones, here .

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. McCurtain made motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

4. No items removed from Consent Agenda.

5. Consideration and possible action to allow Jim and Julie Noland to terminate lease on Julie’s Snoballs, located on Concession Row at Turner Falls Park. Davis made motion to approve to terminate lease on Julie’s Snoballs. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said Jim and Julie Noland wish to terminate their lease of Julie’s Snoballs along concession row. They will continue to have Riverside and concession in campground area. They just can’t find the manpower or workforce to do all three. Oakley asked how much was left on it. Tom said lease was good until 2022. Councilman Davis asked how much they paid for the lease. Tom said $2,674.10 and paid that yearly. These leases were all done last year on a five year span but they want out of this one. It has been the policy of the Council to let people out on their leases if they felt they no longer could do it. There is somebody interested in it that leases on both sides of this one.

6. Consideration and possible action to allow Turner Falls Park to go out for bids on Concession Row at Turner Falls Park. . McCurtain made motion to approve concession to go out for bids with a minimum of $3,600 per year for food service till December 31, 2022. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said we do have an interested party but we have always bid them out in the past and lately, the Council sets a minimum on how much they would like to have yearly. So he is asking if you want it to go out for bids and if you want to set a minimum on it. Trustee McCurtain asked how many square feet it was. Park Manager, Billy, said a ballpark figure would be around 300 to 350 square feet. Tom said it does have its own private bathroom. Trustee Davis asked how much they usually lease for. Tom said they vary; this is one of the cheaper ones we have. The last time we put one out for bids, Council asked for minimum of $3,500. The gentleman that is interested in it is the one that has the concessions on either side of this one, and then he will have the whole concession row. It does have a window a/c; none of the freezers that were in it are there any longer, it has hand washing sink and a three compartment sink. The Cactus Patch leased for $7,700/ yearly, pizza place, $3,520, Riverside $8,250, Snocone stand on top, owned by Keith Garrett, mind you we only own the land it sits on, leases for $1849 and Main Grill, all we own is the land on it as well, leases for $2200/year. He doesn’t think you should have a bid less than $3,500. Some of these bids were set a long time ago and he thinks Council has come up with a 10% increase on them. They can stay open as late as they want through the season. Once we put a bid out in paper, anybody can bid on it.

7. Consideration and possible action on update concerning property around Turner Falls Inn. Trustees tabled this again. Tom said this was looked at and the City has 78.35 acres inside section 30 which includes the entrance and most of front of Turner Falls to low water crossing. Legal was going to give you an opinion as to whether you can pick and choose pieces of property in this section to sell or not to sell by changing the Ordinance. Attorney Melton said in his opinion, the City can change and amend any City Ordinance but they have to follow procedures, publications, and follow everything through. The legislative body has the authority to amend an Ordinance, but once the City starts picking and choosing specific sections to excludes like this such as this property, he thinks it’s really dangerous and would advise against that. But again, you are the legislative body. Trustee Oakley said he knew this has happened in the past, we have had something that was City property and someone put a fence on that had sat there so long, we couldn’t do anything about it. He thinks this property has been sitting for 25-30 years, couldn’t we just close the section there and call it domain since it’s been sitting for so long. Attorney Melton said someone would have to pay to get it surveyed and get legal’s for it. He doesn’t think we can just give it away going by the Ordinance. Tom said he was not employed when that fence was put up. He thinks the City just let them do it back then but he’s not for sure. Attorney Melton said he thinks realistic and practical manner the only way the City could do this is by exclude this specific property from the Ordinance and go through that process then the City would have to declare property surplus and put it out for bids. He thinks only changing the Ordinance would only be a part of this process and it would be a very long process. As stated in the last meeting, there is no guarantee that Mrs. Davis would even get this property once it goes out for bids. Mrs. Davis said the bank won’t loan money if there’s an encroachment on the property. Councilman Davis did advise Mrs. Davis that it was a long process and even if they changed the Ordinance, declare it surplus, publicize it, it would still have to go out for bids and it was not a guarantee that she would get it. Attorney Melton is going to submit an opinion from Attorney General as to how we proceed on the specific areas, the actual approachments, that way it will set criteria for the bank properly.

8. Consideration and possible action to consider proposal to convert water meters to electronics. McCurtain made motion to go out for bids on water meters using the specs we have been provided. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom, Brandy, and Bert had a meeting with Hydropro this week over electronic meters. They also presented an AMR pricing it would take to get these started. Tom said this is proposal to upgrade our system for a more accurate reading and billing. We have talked about it in the past and we have found an electronic that would be compatible as to what all we want it to do. The issue is the price. I’m going to have to ask you to go out for bids on it. If we go out for bids, you will have to project what we are going to bid. One of the meters you looked at in the past had flyer antennae that came out of the back of it that laid on the ground, this one does not. Everything is inside of this one along with a twenty year life expectancy on battery. The initial price of doing this is expensive. We can go with the head and not the body. You can use the same body we have however; they are old and if the mechanism inside has slowed down, that meter isn’t going to read accurately. There is less than twenty dollars per meter difference with dealing with the whole thing versus just getting the head part of it. One of the things we talked about was getting the meters and having them installed. We have over 1400 meters and it would take us a long time to install ourselves. They will send a crew down to install, then they would do the training. If we go to this, you are going to end up reading meters for a week and doing rereads for two days, these will do the same all in one day. Trustee Davis ask how long would it take for us to put one in. Bert, Public Works Director said it could be anywhere from fifteen minutes to two hours. Davis was wondering if we could at least put half in to save some money on. Bert said they could do it but may take us six weeks to do versus them doing it a lot quicker. Depending on how much water is on them, they can read up to three or four blocks away. Tom did ask in the presentation if the meter box was full of mud, could it still be read and the answer was yes. Tom said the problem we’re going to have by installing them ourselves is this is going to have to happen at the end of one meter reading to the next one starts. We don’t know if we are going to have a major water leak in between the times or a major sewer problem, we may or may not be able to work on them. They will send a crew here to install and they will be here until they have them all installed. Brandy said she wanted to make it clear that going to electronic meters, no one will lose their job, these aren’t taking away that. It increases their availability to get other stuff done. Tom said he understood Brian’s concern on the cost to have them installed but after the guy explained how they would come here install them, train our guys, furnish us with a troubleshooter if we have any issues or whatever, they have a contact person to go with it. But with us going out for bids, there may be someone cheaper than this. This is just an estimate and it is strictly for the residential meters only for now, it does not include compound meters, nor does it include anything over the size of one inch. They can do the rest of them, but this is just the start. If this is the kind you want, we will set out bids for. There are other companies that make meters. Trustee McCurtain asked Bert what kind of meters we used now. His reply was Badger Meters. Tom said he is just asking if we could go out for bids on this project and we will bring it back next month.

9. Turner Falls Report by Billy Standifer. We are working on cabins and other maintenance throughout at the park.

10. Public Works Director Report by Bert Curtis. He said they have covered just about everything he had. They will just third street eventually sometime in his lifetime. Trustee Davis asked Bert what kind of safety he does with his employees for in hole, down below grade working in man holes too. Bert said we do in house training. He saw one of his employees down in a maybe five or six feet hole with no harness, no slope, and no nothing. Bert said normally we do but sometimes, we can’t do it. Davis asked why we wouldn’t do it. Bert said sometimes like where you are talking about we didn’t have the utilities that made it to where you they didn’t have room. Davis said that’s his question, if there’s not a way to do it, how do we keep it from caving in. Your employees face was right over a sewer line. He didn’t see anyone with a monitor on or anything. Bert said we do have them at the Fire Department. Brian said no, not the Fire Department, your workers, the ones that are working over a sewer line. Bert said no, they don’t have them. Brian said you do remember what happened at Falls Creek not long ago, it’s the same thing. That is his question to him, is the training, he felt that Bert’s employees didn’t know or they wouldn’t be down there doing it without all the safety precautions. Bert said they have all been trained. Bert said there’s time where we can’t do a slope. Brian said did they have a tripod with a harness on. What happens if that H2S comes up and hits them or anything? Then the next guy goes in there and it will happen just like what did at Falls Creek. Bert said hopefully his guys know not to go down there. Brian said hopefully but you have no idea. They were grown men that did that at Falls Creek, you just never know. Bert said we do have a tripod. Brian said then why didn’t they have it out there. He questioned Tom if there was any kind of training that we could do. Tom said yes. Brian said to have his face this close to sewer, he knows that you have to do it but there has to be some kind of training that was dangerous. He has worked in an oil field, with H2S, you’re done, and there isn’t any smell or anything. Tom said there is training out there. It is usually done with OMAG, rural water. There’s even been some confined entry space classes you can go through. Brian said he didn’t even know how he got out unless he hung onto the backhoe and they pulled him out. Bert said yes, that’s how he got out. Brian said he knows OSHA does not regulate state government employees but there has to be something that regulates if OMAG was to see this guy down in there, they wouldn’t be happy. The City would be at fault then, if they don’t have the proper training to go down in there. We have to Bert that is something that is very dangerous. Oakley said can we make a recommendation and have it enforced. Brian said absolutely, the HS monitor is something that needs to be bought. If you have an employee down in a five or six in hole with no ventilation, in the oilfield, you’re done and fired because you were trained not to. I don’t know how we go about it but do we go into manholes without it too. We just had incident couple years ago and we haven’t learned anything from it nor are we taking any actions to prevent it for our City employers. It’s up to somebody to do it. Tom said we will look into the extent and the training. Brian said it is mandatory. Tom said OMAG does come down and give us safety training occasionally, they don’t get as detailed as your referring to. Brian said if we’re in a situation to where H2S could be present, and we lose an employee, that is on the City of Davis, not OMAG for not having the proper equipment necessary. Tom said we just purchased some new ones for the Fire Department so we can look into purchasing some for the employees. Tom said this is the reason we purchased them for the Fire Department and the incident that had happened at Falls Creek. Brian asked Bert if we are dealing with the same gases. Bert said there’s a chance not as high likely as Falls Creek because it was a total different deal with a series of things. It can happen at any time, he’s been here for a long time and it’s never happened. Brian said people back then didn’t sue like they do now either. He’s trying to do something about this before something like that happens. He’s glad he stumbled upon it, he’s glad he saw it but you can tell that they didn’t think they were doing anything wrong. Oakley asked how long it would take to get them in. Tom said a couple of weeks if they have them available. Brain said and the training that goes along with it. Tom said yes, you can’t stick one on a guy and tell him to turn it on not knowing what it indicates. Usually the factory that sells them does offer free training with them. Brian said he wanted to move forward and not see what had happened in the past.

11. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.)

12. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

13. Adjourn. Jones made motion to adjourn. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

ATTEST:

_____________________________________ ______ ________________________________

Cheryl Dodds, City Clerk Ed Parks, Chairman

JANUARY 14, 2019 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, JANUARY 14, 2019 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Ed Parks.

2. Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Stan Jones, here, Councilman Darryl McCurtain, here, Councilman Brian Davis, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Ed Parks.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. McCurtain made motion to approve. Second by Jones. Vote: Jones, yes, McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes.

6. No items removed from Consent Agenda.

7. Public Safety Report Dan Cooper. A copy of his report is in the packet.

8. No Chamber Report.

9. MCIA Report by Melissa Pratt. There is a new billboard designed and installed for Turner Falls. Southern Oklahoma Hiring Conference is doing a workforce event in Ardmore on April 23 with MAC Trailer participating and anybody else that has positions opened are welcomed. They will be doing radio advertising and social media for public knowledge. MAC Trailer is having open house inviting Kevin Stitt to come late February or the first of March.

10. City Treasurer Report by Brandy Claxton. The account balances are in the packets.

11. City Manager Report by Tom Graham. The Joint Banquet for Davis and Sulphur Chamber of Commerce will be January 31 and the City of Davis has a table for eight guests. Anyone wanting to attend please let him know and he will get them tickets when they come in. Update on Main Street and Sidewalk Project, bids from contractors due in to ODOT by January 17 by 2:00 p.m. Project suppose to be for 150 days and start date has to be before June 4, 2019. Work is continuing at Turner Falls on winter projects with some cabin remodeling and repairing floor at Headquarters. Update on Third Street project: With the holidays and all the rain we have received work has been slow. They have milled another block and getting elevations completed and then curb and gutter will start so we can move faster. We decided to do curb and gutter straight through and after road are finished; the handicap ramps will be installed on side streets.

12. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.)

13. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

14. Adjourn. Jones made motion to adjourn. Second by Davis. Vote: Jones, yes, McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes.

ATTEST:

______________________________________ ____________________________________

Cheryl Dodds, City Clerk Ed Parks, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, JANUARY 14, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Ed Parks.

2. Roll Call: Chairman Ed Park, here, Vice-Chairman Josh Oakley, here, Trustee Stan Jones, here, Trustee Darryl McCurtain, here, Trustee Brian Davis, here .

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Oakley. Vote: Jones, yes, McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes.

4. No items removed from Consent Agenda.

5. Consideration and possible action on update concerning property around Turner Falls Inn. Councilmen took no action on this, tabled. Tom started out by telling Councilmen that the cost to update abstract, legal descriptions and actual boundaries including the appraisal will be approximately $4,500.00. Special election will cost from $3,000 to $5,000, depending on the Election Board. He has left four messages for Bennie Williams to call him back concerning his asking price and has never received a call back from him. To his understanding, June Davis has Turner Falls Inn under contract right now to purchase and whether or not the City sells its property, she is still buying the property. So it is up to you Councilmen to go through to get it all marked out and calling a special election to see if the citizens want to sell the property or not. McCurtain said he didn’t think so if the City has to pay the price, then no. Mrs. Davis asked what if she paid for all that. She wants to buy it to open the store, rent the cabins out and put a restaurant right behind the store. Stan talked about the Assembly of God leasing it for a hundred years or so. Tom said yes and that was before the Ordinance went into effect. Stan said the Assembly of God sold it to the Baptist Convention for a dollar. Tom said Don Britain, while being City Manager, had Monte King Survey the land only not the measurements. Monte told Tom that where Turner Falls Inn retail store is, going back the other direction, the City owned everything behind the building up to the curve of the creek. Mrs. Davis said there is 25 foot strip back there that belongs to the Inn. Tom said there was suppose to be a road developed back there but never was. But the Williams have that piece of land now. It’s the land on the other side of the creek that we are talking about. Councilman Davis asked so if we get a surveyor then what does that accomplish. Tom said it will give us the legals, boundaries, actual size and value of the land. Davis asked Mrs. Davis if she wanted to buy the land from the City. She said yes, she would really want to buy the land behind Turner Falls Inn also. Brian asked if that was something that we use or utilize. Tom said no not since he’s been with the City from 1992 on. Darryl said it would have to be declared surplus and go out for bids. The way the Ordinance is wrote up with the stipulation is that it would have to be a vote of the people then have to be sold at a public auction. So even if the City did decided to sell it, it wouldn’t guarantee that she would get to buy it because it would have to be sold at an auction. She asked if she paid for it to get surveyed and everything, someone else could still buy it because of the auction. Davis told her yes, you could still get Mr. Williams place but not the other part of the property. Brian asked where the reading was that said we couldn’t sell or lease it. Tom said it’s an Ordinance; it’s in the Ordinance book under Turner Falls Park in Section 8-2-4. This is falls in Section 30 which is Turner Falls. There’s nothing that can be done unless the Council changes the Ordinance. Mayor said we’re not going to take any action on this tonight, tabled it for next month.

6. Turner Falls Report by Tom Graham. Billy is out due to shoulder surgery. They are working on winter projects.

7. Public Works Director Report by Tom Graham. Bert and his crew are out working on water leak. They have been getting a few water leaks due to all the rain and weather changes.

8. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

9. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

10. Adjourn. Jones made motion to adjourn. Second by Davis. Vote: Jones, yes, McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes.

ATTEST:

_____________________________________ ______ ________________________________

Cheryl Dodds, City Clerk Ed Parks, Chairman

DECEMBER 10, 2018 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, DECEMBER 10, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Ed Parks.

2. Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Stan Jones, absent, Councilman Darryl McCurtain, here, Councilman Brian Davis, here.

3. Prayer led by Bert Curtis.

4. Pledge of Allegiance led by Ed Parks.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. McCurtain made motion to approve. Second by Davis. Vote: McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes.

6. No items removed from Consent Agenda.

7. Consideration and possible action to approve 2019 City Council and DMA meeting dates, 2019 Planning Board, 2019 Davis Volunteer Fire Department meeting dates and 2019 Holiday schedule. McCurtain made motion to approve. Second by Davis. Vote: McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes.

8. Consideration and possible action to approve Ordinance #2-2018 for Planning Board’s recommendation on supporting request from Jerry Pletcher to annex Deer Creek Lodge #3 located East of Highway 77 and South of Highway 77D, Davis, Oklahoma. Davis made motion to approve. Second by McCurtain. Vote: McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said you Councilmen have voted on this once but after checking it had to be an Ordinance to make annexation. Darryl said this had an emergency clause in it. Davis amended his vote. Davis made motion to approve to stricken declare an emergency from this Ordinance. Second by McCurtain. Vote: McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes.

9. Consideration and possible action to approve Resolution No. 548 calling and giving notice of General and Run-off elections to be held for Council positions for Wards 3, 4, and At-Large. McCurtain made motion to approve. Second by Davis. Vote: McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said we have to have Resolution to be able to call for Election. The filing periods will be February 4-6 and the general election will be April 2, 2019.

10. Consideration and possible action to approve project agreement with ODOT on sidewalk grant to include the City’s obligation of $50,309 to be paid out of Street Fund. McCurtain made motion to approve. Second by Oakley. Vote: McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said we have an agreement that ODOT wants us to sign. Our Attorney has looked it over. However; ODOT wants the $50,309 to be paid in advanced before they even do a bid process. Our commitment is little over $80,000 and we have already paid roughly $35,000 for the engineering. They are supposed to let this out for bids after the first of the year. They are not going to do anything on Main Street until they get this agreement signed and ready to go for the sidewalks. Burgerland’s sign has not been moved yet but Sooner’s has. Tom said ODOT will not do anything till that sign is moved. Brian said he would talk to her, the last time he talked to her, and she was getting quotes. Tom said OG & E has been contacted and will remove all lights from Fourth Street to Tenth Street and ODOT is paying a tree trimming company to come and cut down the trees that need to be cut down. The property owners have all been contacted. We need to get this moving forward. There is another statement that he has to sign with the core engineers about making sure the dirt will grow back where ever they cut if not, they will have to plant it to grow back, on draining ditches.

11. Consideration and possible action to use Contingency Fund for purchase of 2018 Ram 5500 Crew Chassis Cab for Fire Department in the amount of $48,582.00 with $40,000 to be reimbursed by SODA Reap Grant. McCurtain made motion to approve. Second by Oakley. Vote: McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes. Tom said this is new Reap Grant that you have already approved. The reason we are going as fast as we are is because the dealership has the vehicle on site now and if we wait till 2019, the cost on government contract vehicles goes up 20%. SODA said we could go ahead and get this even though it states 2019. We got letter back from SODA that says they allowed us to change from a 2019 to a 2018 because we saved a lot of money on this.

12. Public Safety Report by Danny Cooper. Dan stated that his report was in the packet, that they have hired a full-time officer, and they are still working on trying to hire a school resource officer.

13. Chamber Report by Tom Graham. Tom said next event will be a week from tomorrow, December 18, which will be Cowboy Christmas from 5:00 p.m. to 7:00 p.m. at the First Baptist Church. It will be a meal and entertainment and he has tickets available if you would like to go, it won’t cost you anything. He paid for them.

14. MCIA Report by Tom Graham. We have had a visit from a developer that’s looking at Davis and Sulphur. He asked our Retail representative to show up after the holidays so we could go over this a little more.

15. City Treasurer Report. Tom mentioned that in the packet, the Grant Fund was highlighted showing that there was a large amount of money in it but it contributed to $158,095.06 for Splash Pad, the Fire Department Grant funds and playground equipments. So everything in it has been earmarked.

16. City Manager Report by Tom Graham. There has been some delay on 3rd Street project due to some curb and gutter issues. He thinks these have been corrected and progress should continue. Councilman Davis asked what the problem was on the delay. Tom said Bert had about 80 feet of it taken out because it was positioned the wrong way. Christmas party for City will be at Main Street Diner on Thursday, December 13 at 7:00 p.m. Please plan to attend and we will need a head count to know how many are showing; right now we show a count of 119. The Chamber of Commerce joint banquet will be on January 31 so he will need a head count on that as well. The City has a table that will sit 8. Oakley asked if we could get more outlets for the lights at the Chamber since they are all plugged into one outlet and there are some lights that are out of it. Tom said we will get it fixed.

17. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.)

New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Councilman Davis talks in regards to Burgerland’s sign. When do you think ODOT will go out for bids? Tom said they told him January 4th. So we won’t have another meeting before that. He doesn’t think the owner will be able to do it. He thinks it may be a financial issue. We could move it but we cannot guarantee it will or not work again. Tom said if the Council would authorize it, we would come up with a way to do this with the least amount damage, if possible. But he can’t guarantee anything. But he would request that she sign a waiver with us stating we aren’t responsible for any damage. Tom said he’s not saying to put it back up, only taking it down. We could do it for her at a minimum charge. Tom said Council would have to set a fee on this because we have never done this before. Ron Gillihan said he would be willing to pull it out and set it beside for her with no charge if we could get a waiver for him on it. Councilman Davis said he will go talk to her tomorrow. Tom said we need a motion of what we can do. McCurtain made motion to direct the City Manager to come up with a waiver and cause the sign to be moved. Second by Davis. Vote: Vote: McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes.

19. Adjourn. McCurtain made motion to adjourn. Second by Davis. Vote: McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes.

ATTEST:

________________________________ __________________________________

Cheryl Dodds, City Clerk Ed Parks, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, DECEMBER 10, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Ed Parks.

2. Roll Call: Chairman Ed Parks, here, Vice-Chairman Josh Oakley, here, Trustee Stan Jones, absent, Trustee Darryl McCurtain, here, Trustee Brian Davis, here.

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. McCurtain made motion to approve. Second by Oakley. Vote: McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes.

4. No items removed from Consent Agenda.

5. No action taken on approving June Davis’ request to purchase property adjacent to Turner Falls Inn owned by Turner Falls Park. Tom said since we talked to her and look at the Ordinances, this property is in section 30 and according to our Ordinance; you cannot sell this property without the vote of the people or special election. She is trying to buy Turner Falls Inn to open the store back, the cabins back and possibly put in another restaurant but she needs better boundaries than what she has. As it turns out, Monte King surveyed it and not only do we own the property behind the store, like we have known, we own the property in front of the store to the road. One of the cabins is actually on City property. She can’t buy it because we can’t sell it. We did not know we owned this until a week ago. So we have 2 cabins on our property as well as the store. Unless you call for special election, this cannot go in your election for Council. But according to Ordinance you can’t sell or lease it to anyone without a vote from the people. Tom said he would contact her and let her know that it will have to be a vote by the people. First, he needs to know if you (Council) want to put a motion for vote of the people on it. The church camp has a bunch of equipment that is on City property. In 1925 is when the City bought the property but it didn’t have the legal on it. In order for us to keep it, we will have to have all of it surveyed. If we do as we are, we keep it the same and she doesn’t get to buy it unless it sits as it is now and the bank agrees to it. Councilman Davis said it could be hit for us in the summer and it could generate money. Tom said it would cost a lot of money to have it surveyed. Davis said “What do we do, just let it sit out there and dilapidated?” Tom said we have a lot of property out there that people have buildings on that is owned by the City and nothing’s been done in all these years. Davis said it doesn’t matter what has happened in all these years, what about now, what we can do to generate something new. Tom said he didn’t know. Davis thinks, in his opinion, we should get an amount that it would cost the City, if we could sell this to someone that would make it a better place. Tom said again we would have to have it surveyed. Tom said he could research it further, Davis said he would like for him to. Davis said this is just his opinion, he’s only one person, he just doesn’t see something that someone is interested in and we just tell her no. If it’s something that could generate 30 years worth of revenue, he doesn’t think spending ten now would be a bad idea. Tom said he would check the price of Special Election and he will see how much King Survey will charge us to survey all this property. It will have to be appraised as well. Tom said the property makes no sense to anybody except the ones that own that property. Davis said or the ones that make to make it better. Mike Hellack asked would that not open it up to anybody that wants to buy it. Tom said to his understanding the way things will happen is it was the vote of the people if they voted to sell, then the City would have to put it up for bid. There is another person that has property right beside there that may want it so he can sell for larger fee. Tom said if Council wants to buy it, then let him know and he will start asking what the price is. That would give us the land on both sides that we already own. Darryl said if we buy Turner Falls Inn, we could lease it as a concession. Attorney Melton said we would have to change Ordinance to lease it out. The Ordinance states that you can lease concessions in the park, not sure Turner Falls Inn is considered in the park.

6. Turner Falls Report by Tom Graham. Tom said Billy is getting ready to have surgery in the morning so he will be out for some time. They are in the progress on putting the new floor in the Headquarters building and are in temporary housing. They have stocked trout in the park, which is bringing in a few people.

7. No Public Works Director Report.

8. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

9. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Tom just reminded Councilmen in regards to Christmas party and Chamber party.

10. Adjourn. Davis made motion to adjourn. Second by McCurtain. Vote: McCurtain, yes, Davis, yes, Oakley, yes, Parks, yes.

ATTEST:

_________________________________ __________________________________

Cheryl Dodds, City Clerk Ed Parks, Chairman

NOVEMBER 13, 2018

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

TUESDAY, NOVEMBER 13, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Ed Parks.

2. Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, absent, Councilman Stan Jones, here, Councilman Darryl McCurtain, here, Councilman Brian Davis, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Ed Parks.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Davis. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes.

6. No items removed from Consent Agenda.

7. Tabled changes on 3rd Street Project. Tom said we have some issues on the dimensions with the plans being that they do not match. Ron Gillihan spoke in regards to putting pipes in the far end of 3rd Street. Myers wasn’t correct on length of the curves and gutters. Tom asked Attorney Melton if he had come up with anything on the units. Mark stated no Ron and he have talked about it but he has not talked with Myer’s yet on the units pricing on a contract, if they have to submit change orders excessive of 10% or $150,000, whichever is less to rebid it. There are some questions whether or not we have to submit in accordance of competitive bidding act. He will call other cities and see how and what they have done. Tom asked Ron how soon he needed to know and he said he could wait till next month. Tom said the only issue is that if we have to do the change order, and we get down the way and have a little bit left, you may have to rebid what was left. That is something we are trying to stay away from. Mark said when he gets some answers, we can call Special Meeting.

8. No action taken on purchase of 207 E. Benton, Davis, Oklahoma, in the amount of $39,500.00. Tom said Stan asked for it to be on here last month but he didn’t make it, so they put it back on this month. Stan thought the City may want to buy it, tear the house down and put a parking lot on there since it was right by the library. Tom said usually only the elections are the only time he has noticed it being almost full. To buy the property, tear house down and making a parking lot there, it will cost around $100,000, don’t know the exact figure but close to it. They agreed to wait and spend the money on the Community Center.

9. Public Safety Report by Danny Cooper. The report is in the packet and they are still doing Santa Cop with a deadline being December 14th.

10. Chamber Report by Tom Graham. November Business of the Month was Wishy Washy Car Wash. November 5th through November 28th we are doing the Chamber Bucks in which 4 winners will be drawn on November 29th. Christmas Parade is December 6 along with the Soup and Chili Cook-off. Splash Bash raised $3,811 toward the Splash Pad. Landmark Bake Sale will be November 21st and Brick Forms available now at the Chamber. You will have the option to put the brick in your name or business name.

11. MCIA Report by Tom Graham. Continued work on county economic development website that will highlight both Davis & Sulphur and provide compelling picture of our area, along with data that site locators seek. Design billboard for Turner Falls and designed Turner Falls as for Fun Times Magazine. Second hotel broker tour given Monday, October 15th with Rickey Hayes and both City Managers. Broker has requested contact info for several property owners in both Davis and Sulphur. MAC Trailer Grand Opening & Open House event has been postponed, date to be determined. Working with Chickasaw Nation on customer service training program for Turner Falls and other tourists attractions’ staff.

12. City Treasurer Report by Brandy Claxton. Brandy said on the grant fund account, $149,374.00 is dedicated to the splash pad and there is a few more checks we got in that has to go to the bank in the morning. Just wanted you to be aware $100,000 is the City contribution for splash pad and the rest will be earmarked for it. We had a former employee whom has passed away, she was not vested but has contribution and her son is the beneficiary. We are having a medical marijuana meeting Friday from 11-1:00 in the High School auditorium. We are participating in the soup and chili cook-off. Darryl asked on the retirement withdraw, will they have to take vote on that. Brandy said no, if they weren’t vested, OML said we do not have to; we are only doing it for our documentation.

13. City Manager Report by Tom Graham. The City of Davis is joining with Wreaths across America to help place Christmas Wreaths at all Veteran’s head stones in the cemetery on December 14th. Have rented the old American Legion building for a clothing store in Davis called Chigley & Company. Will start working on next year’s budget in December. As always, if any Council Member has a special project, then please let me know. Just wanted you to be aware that we are about to issue a check to Seal Masters for some of the work they have done in the amount of $335,000.

14. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

15. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Brandy asked to issue Tammy Mullins contribution to her son from OMRF. McCurtain made motion. Second by Davis. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes.

16. Adjourn. Motion made by Jones to adjourn. Second by Davis. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes.

ATTEST:

_______________________ _________________________

Cheryl Dodds, City Clerk Ed Parks, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

TUESDAY, NOVEMBER 13, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Ed Parks.

2. Roll Call: Chairman Ed Park, here, Vice-Chairman Josh Oakley, absent, Trustee Stan Jones, here, Trustee Darryl McCurtain, here, Trustee Brian Davis, here.

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by McCurtain. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes.

4. No items removed from Consent Agenda.

5. Consideration and possible action to approve contract for Full Strut Media. McCurtain made motion to approve. Second by Davis. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes. Tom said last month Council asked them to come back with a contract and Attorney Mark has had a chance to look it over. They are asking for a 5 year contract. Mark said the only thing is on page 9 on section 3.5.2; the question marks need to be filled in with at least a minimum number. Other than that, it looked good.

6. Turner Falls Report by Billy Standifer. Everything is way down this year from last. Thinking it is due to the weather. They are working on winter projects. He wants to take out the 30 amps and add a few more shelters and more parking in there.

7. Public Works Director Report by Bert Curtis. They have quit spraying for mosquitoes since we have had our first freeze.

8. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

9. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

10. Adjourn. Jones made motion to adjourn. Second by Davis. Vote: Jones, yes, McCurtain, yes, Davis, yes, Parks, yes.

ATTEST:

_____________________________ _______________________________

Cheryl Dodds, City Clerk Ed Parks, Chairman

OCTOBER 9, 2018 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

TUESDAY, OCTOBER 9, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Ed Parks.

2. Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Brain Davis, here, Councilman Darryl McCurtain, here, Councilman Stan Jones, absent.

3. Prayer led by Ed Parks.

4. Pledge of Allegiance led by Ed Parks.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. McCurtain made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Oakley, yes Parks, yes.

6. No items removed from Consent Agenda.

7. Consideration and possible action to approve Planning Board’s recommendation on supporting request from Jerry Pletcher to annex Deer Creek Lodge #3 located East of Highway 77 and South of Highway 77D, Davis, Oklahoma. Davis made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Oakley, yes, Parks, yes. Tom said we need recommended approval of this item to be annexed. We will be able to receive sales tax revenue from the lodge. To his understanding the reason is to get the extra police protection instead of waiting on County and he is already under the fire protection. There is no road we will have to maintain, all the roads are a state highway.

8. Consideration and possible action to approve the final Fire Truck payment in the amount of $47,766.74 with $20,000 coming out of the savings account and the rest coming out of Contingency Fund. McCurtain made motion to approve. Second by Davis. Vote: Davis, yes, McCurtain, yes, Oakley, yes, Parks, yes. Tom said this is the end of a ten year note and we will use $20,000 from savings account that will leave a balance of $15,121.46 with the continuance of $1,000 added each month. The trucks are in good shape right now and we are not experiencing any problems with them. The Fire Department has done their best to take care of these trucks.

9. Consideration and possible action to approve Christmas bonuses for employees and authorizing transfer of funds from Contingency. McCurtain made motion to approve. Second by Davis. Vote: Davis, yes, McCurtain, yes, Oakley, yes, Parks, yes. Tom said we need approval so we can issue these before Thanksgiving break. Last year we went up on the rates. The total amount with tax and everything is $27,495.05. The increasing rates are, less than one year and part-time is $100, one year to two years get $250, two years to five, gets $400, five years to ten, gets $500 and ten years and above, gets $600.

10. Consideration and possible action to approve Kevin Sprague to withdraw his contribution from OMRF. McCurtain made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Oakley, yes, Parks, yes. Tom said we need approval so Kevin can receive his portion of retirement from OMRF. He wasn’t vested so he will only get what he paid in. He has left us and took a job with Rural Water.

11. Consideration and possible action to approve bid on Splash Pad at Fullerton Park. McCurtain made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Oakley, yes, Parks, yes. Tom said with the City committing $100,000 towards building the Splash Pad and the improvements on City property, we were required to bid the attachments. There was only one bid that came in for this and it was from Power Play in the amount of $114,127.65. The overall project is going to cost a little over $300,000 but a lot of this is going to be donated labor and material. This particular part is not, we have to buy this. According to our Attorney, we had to bid this out. The prices were fair to him after talking to Sulphur.

12. Tabled on purchase of 207 E. Davis, Davis, Oklahoma in the amount of $39,500.00. Tom said he was the one that messed this up by putting the wrong address on this. It is supposed to be 207 E. Benton. It is next to the library. The thought process behind this was to have the City buy it, tear it down, and make the library a bigger parking lot. It was something a Councilman asked him to put on here. We cannot vote on it since the address is wrong but we can discuss it. The property is 75’x140’. By talking to some people, if we buy it, tear it down, and build a bigger parking lot, it will cost well over $100,000. Councilman Davis asked if more parking was needed. Tom said the only time he’s ever seen it needed was during the general election. He’s never seen people not get to park. Tom said we have a lot of drainage problems here in town and he would like to spend that money on that instead of the parking lot. This is just his opinion. Tom said we can put it back on here next month and maybe Councilman can give us reasons on this and we have more information on this.

13. Public Safety Report by Danny Cooper. Chief Cooper was absent so Assistant Chief, Dee Gregory filled in. The report is in the packet. Tom said we are working on a deal with the school on trying to make this part-time resource officer a full-time officer there. He is working on his next year’s budget to try to get it in there. This officer will be dedicated to the school during school hours and at Turner Falls during the summer time. Tom said talking to the school, they plan on moving into the new high school right around Thanksgiving and having the old school torn down and cleaned out by the end of Christmas break. That’s a lot of tearing down and cleaning out by then but they could change it.

14. Chamber Report by Brandy Claxton. Keep it Local October Business of the month is Doc’s Custom Trailers. Christmas Parade is December 11 and Cowboy Christmas Event is December 18. Splash Cash for the kids to help fundraiser at Davis Schools starts October12, fundraiser for hamburger cookout at home football game is October 26, and Splash Bash at the Murray County Expo is November 3.

15. MCIA Report. Melissa was not present but her report is in the packet.

16. City Treasurer Report by Brandy. You have a balance sheet in your packet of the budget. She is working on Christmas bonuses.

17. City Manager Report by Tom Graham. ODOT still looking at letting bids on Main Street after first of the year. Sooner Grocery has started moving their sign and still waiting on Burgerland. On the Third Street Project, the water has been completed and all service connections have been done. We have delayed the start of milling the road due to projections of heavy rain. On the Splash Pad, we are receiving donations at City Hall and the dirt work on the project will start shortly after the Halloween Carnival. We will be hosting OML class on new laws concerning marijuana for municipality involvement.

18. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

19. No New Business.

20. Adjourn. Motion made by Oakley to adjourn. Second by McCurtain. Vote: Davis, yes, McCurtain, yes, Oakley, yes, Parks, yes.

ATTEST:

__________________________ _____________________________

Cheryl Dodds, City Clerk Ed Parks, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

TUESDAY, OCTOBER 9, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Ed Parks.

2. Roll Call: Chairman Ed Parks, here, Vice-Chairman Josh Oakley, here, Trustee Brian Davis, here, Trustee Darryl McCurtain, here, Trustee Stan Jones, absent .

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. McCurtain made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Oakley, yes Parks, yes.

4. No consideration and possible action to remove items from Consent Agenda.

5. Consideration and possible action on contract extension for Full Strut Media. Tom said Full Strut Media needs a contract extension on 2 year contract. Everything seems to be falling into place with this now and recommend approval. Brad Clay and Adam Carter were present, brought handouts and spoke in regards to the online ticket sales. Stating that they are in a two year contract with bringing in info on how the 2018-18 tickets sales went at Turner Falls. They would like to extend that contract and go from there. They did customized platforms for reserving cabins online to free up some of office staff there, the parks has generated to close to addition $500,000 in face value this year compared to last year’s figures through the system. And by our agreement of paying credit card fees on online transactions, we saved you $57, 125 in credit card fees on online sales. They came today to extend their contract and they want to decrease their $1.25 processing fee to $1.00. You can do whatever you want with the .25. That means you will get, if sales stay around the same, about $25-30,000 more a year. Tom said some of the growing pains we had in the beginning has now stopped and we were able to get it all worked out. He said the traffic never got out on the highway this year but a few times but was less than 25 minutes. Billy said this year for most part worked exceptionally well. He knows of the mornings when he gets to work how much they will let in for the day, they are prepared. The cabins were down a little because of the price increase (from $150/night to $250/night, which includes four admission tickets as well) but the shelters are killing it, from booking online. The busiest weekend was Labor Day and Fourth of July hurt us during the middle of the week. Councilman asked if they had proposed contract right now. They said they are working on one right at the moment. Everything will be pretty much the same as it is now but they want to do a five year contract. We did set out to do this long term. Tom said to remember their fees are paid through the consumers not the City. They would like to have in the contract certain improvements if needed, within two years max they will upgrade the systems, annual review to look at numbers, rates, data, fee of whatever, they will come together every year and discuss it. They will come back and present their contract, possibly next month.

6. Consideration and possible action to approve Permit No.WL000050180559 for the construction of 2,100 linear feet of six (6) inch PVC pipe for water line distribution and all appurtenances to serve the Water System Improvements, Murray County, Oklahoma. This is on here just to be read on the minutes from DEQ.

7. No action made in presentation and possible action from Bruce Baumgartle in regards to water leak on South Fourth Street. Tom said he isn’t here but the water leak has been fixed. He wanted to be on agenda in case it didn’t get fixed. So he didn’t show up so he must be happy with us fixing it. Oakley asked how long it took us to fix it after he told us about it. Tom said two day later, it was fixed.

8. Consideration and possible action to approve bids on relocation of water and sewer lines at Honey Creek. McCurtain made motion to approve bid of relocation of water line to Built Right Construction, Savanna, Ok in the amount of $22,715.00 and sewer line bid to Frontline Utility Services, Ardmore Ok in the amount of $71,201.36. Second by Oakley. Vote: Davis, yes McCurtain, yes, Oakley, Parks, yes. Tom said this is an ODOT project to replace bridge on Honey Creek on Hwy 77. Even though this is State Funds since water and sewer lines belong to City, we have to approve the bid process. This money all comes from ODOT. They did put a bid out on this project; the low bid did not have a complete bid according to state’s requirement, so the next one was to Frontline Utility Services, in Ardmore in the amount of $71,201.36. ODOT requires the lowest bid with proper bid being approved and we’re only approving since the water and sewer lines belong to the City of Davis. Councilman Davis asked what the incompleteness of the lowest bidder was. Bert said he thought non-conclusion that wasn’t notarized. Mr. Davis asked if this was something that needed to be done now. Tom stated that ODOT will not pay for this if you give it to the other company. It has to be relocated because this is in ODOT’s schedule to be done. Mr. Davis said this is about $20,000 more just because of it not being notarized. Tom said it was because it was not in ODOT’s standards. It is ODOT’s money, their standards. We do not pay for this, they do.

9. Turner Falls Report by Billy Standifer. He needs a little input on these online ticket sales, he had a lady call and said she bought tickets for the first of the August but couldn’t make it at that time. I feel we need to put some kind of limit on it. She just called last week wanting a refund since they couldn’t come. Tom said we do have a policy in place but you are welcomed to change it, but he did put it in place because of situations like these. We do not charge if they do not show up. We do give them their money back. We don’t have a deadline on this but they do need something they can go by. We need you to set a timeframe on this. The refund policy is no, no, no. Tom said they problem with this is that they do a chargeback with the credit card company, Turner Falls is charged $25 from their company to negotiate whether or not they get a chargeback and we only win about 15% of them. Billy said we win more than that now. Tom said we need a policy that we can put on our face book page and our websites that says, unused tickets after so long will not be refunded. He recommends thirty days. Gene Elliott asked if he could suggest that we leave it written just like it is and give Tom and Billy direction on what to do, that way we aren’t rewriting this and that. McCurtain said to put it on the agenda for next month.

10. No Public Works Report.

11. No appearances and petitions from the audience. (Limit of three (3) minutes for each.)

12. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Councilman Davis said he was contacted by Camp Classen on the water issues. Bert said the state law says we have to give them 25 pounds of water. Situation was resolved Sunday evening. Tom said they were told by Falls Creek that they were furnishing us 300 gallons per minute and that would have been plenty, but we had two water leaks that we had to fix to drain the tower and cause a bind on it. We are not getting water from Camp Classen.

13. Adjourn. Davis made motion to adjourn. Second by McCurtain. Vote: Davis, yes, McCurtain, yes, Oakley, yes, Parks, yes.

ATTEST:

_______________________ ________________________________

Cheryl Dodds, City Clerk Ed Parks, Chairman

SEPTEMBER 10, 2018 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, SEPTEMBER 10, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Ed Parks.

2. Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Brain Davis, here, Councilman Darryl McCurtain, here, Councilman Stan Jones, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Ed Parks.

5. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

6. No items removed from Consent Agenda.

7. Consideration and possible action to approve Resolution #547 on City of Davis’ Medical Marijuana Ordinance. McCurtain made motion to approve. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said this is just starting an Ordinance to adopt the new state’s bi-law on Medical Marijuana use. It’s written to the state laws as far as the restrictions. The only thing we have in there is the licensing fee, in which we are asking for $500 which is the same as a liquor license. The state allows you to go up to $2,500 but we didn’t see the necessity of doing that. Attorney Mark Melton said there are some cities around us that are pretty prohibited and he feels they are going to be challenged quickly and he thinks’ they will all go down. Oakley asked in regards to the inspections where it says municipal inspector. Tom answered saying it’s the same inspections that we normally do on any business as far as construction, electrical and plumbing, just making sure the building is up to code. This is totally the same as the state and there’s nothing in ours that someone could take us to court over. He has had one individual call and asks him in regards to this.

8. Consideration and possible action to approve Emergency Medical Marijuana Ordinance for the City of Davis. McCurtain made motion to approve. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said he is asking that you pass it as an emergency so that will go into effect immediately and does not have the thirty day waiting period. Mark said it will be awhile before anybody is capable of selling any marijuana because it has to be grown in Oklahoma and has to be a licensed grower.

9. Consideration and possible action to approve Halloween Parade for October 27th at 4:00 p.m. with carnival to follow at Fullerton Park. McCurtain made motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

10. Consideration and possible action to approve to set trick or treat night for October 30th. Davis made motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Halloween night is on Wednesday, which is church night so I would like to have it scheduled for Tuesday, October 30th.

11. Public Safety Report by Danny Cooper. The report is in the packet and the only other thing is they are having a hard time getting reserve officers to work at the school due to their full-time jobs. He, Lieutenant English, and Animal Control Officer, Chipper have been helping out by going to the school at times. Tom said he talked to the school superintendant and he wanted to thank the City again for allowing this.

12. No Chamber Report. Tom said they are busy getting ready for the Hills of Oklahoma Bike Tour.

13. No MCIA Report. Tom said she is in Alaska right now.

14. City Treasurer Report by Brandy Claxton. Brandy said they just paid half a million dollars on the bank note. She also brought Council a balance sheet for the budget. She only included the accounts that they would be discussing tonight. She said on the Chamber Report that on September 13th they will have guest speaker, Wayne Eidson to speak and September 27th, the Speaker of the House, Charles McCall will speak.

15. City Manager Report by Tom Graham. Paying the $500,000 on the bank note, that reduces 5 years of payment and will also save us $124,000 of interest. We have received final payment from State Emergency Management on FEMA projects at Turner Falls Park in the amount of $77,487.99 and is deposited into that grant account. I would like for the Council to consider that we hold these finds until we get control of the old Methodist Church (Community Center) in case we need to repair or modify for our needs. Update on ODOT road project-appears the plans for bidding will now be after the first on the year. Third Street Project progressing, however; the steady amount of rain has put this behind. They will be finishing the installation of new water line then have to connect the service lines and pressure test and after final testing approval from DEQ on water quality, the will start on road.

16. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.)

17. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.

18. Adjourn. Motion made by Jones to adjourn. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

ATTEST:

______________________________ ________________________________

Cheryl Dodds, City Clerk Ed Parks, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, SEPTEMBER 10, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Ed Parks.

2. Roll Call: Chairman Ed Parks, here, Vice-Chairman Josh Oakley, here, Trustee Brian Davis, here, Trustee Darryl McCurtain, here, Trustee Stan Jones, here .

3. Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

4. No items from Consent Agenda.

5. Consideration and possible action to approve change in contract at Cross Bar Ranch. Davis made motion to approve change in contract at Cross Bar depending on Mark’s approval on the contract. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Justin Ramsey comes excited as he’s ever been and has been working with new organization, Outdoor Power Sports, for about a year now. They have done a few events out at CBR and have been talking back and forth about some cross marking and promotion capabilities. Outdoor Power Sports is a basically two individuals that have gone together on this. Clint Stoffels is the manager and does really good with it. Kevin Palma has a really strong background in finances to grow this dealership. We have the same customer base. We have been introduced to Polaris because of this. They are in the process of putting us on their national website. They promote throughout the United States. Customers can get on the website and rent for CBR throughout the world and show up on our front door. Through this partnership with Outdoor Power Sport, we wouldn’t have the opportunity with Polaris; it’s with their strong drive. We are the only location in the Central US that they will be working with. That leads us to a lot more opportunities to have bigger and better things. He has sold his restaurant and house so he could focus on this entirely. He has always been the majority owner so that won’t change. Outdoor Powersports is only purchasing the other two’s owner rights. They will contribute additional cash to Midground for the purposes of constructing of a gate, constructing restroom and shower facilities, completing the construction of recreational vehicle housing facilities, completing the construction of a road running throughout the property, and for working capital to bolster the available operating cash of Midground. Attorney Mark asked if there was anything in his contract so they couldn’t get rid of him. Justin Ramsey’s Attorney, Justin Landgraf, said Outdoor Powersports can’t associate in any shape, form, or fashion or has any desire to kick Mr. Ramsey out. They are going to invest around $200,000 capital on top of the purchase to make these things immediately. The contract with the City will not change. He makes all the decisions and we made sure that they couldn’t make any without his involvement. Those are the things we put in place as safety measures for him and they understand that. He does have a contract with Outdoor Powersports and there isn’t a term, it’s perpetual. Stan asked if Mr. Pletcher having the 10 acres he has, if he has worked out a deal on his property. Mr. Ramsey said he still has his property and it has nothing to do with this organization. He will continue to maintain his property just like everyone else that has some out there. Tom asked Mr. Ramsey if any of his trails cross others properties. He said no, there is a spot on the north corner known as the Blue Trail entrance and when they started the trail, they put the entrance on the north side of gate post instead of the south side of the gate post, the gate post is the center stone so the 6 foot spot where they cut through but they actually started closing that off and rerouting the front. McCurtain asked if they could get a copy of his contract with Outdoor Powersports to make sure it doesn’t interfere or conflict with ours. Mr. Landgraf said that if you want it, that’s fine but he would recommend Mr. Ramsey that there is pertinent things in it, like financial terms and so forth. They are not hiding anything in it. Mark said he does think it’s prudent to view the contract at this time. Mark asked him how long it would take to get a copy of the contract. Mr. Ramsey said tomorrow, they are just waiting on Council’s approval. Mark told Council they could go ahead and vote on this but with his approval of the contract.

6. Consideration and possible action to approve Professor at East Central University, Kevin Blackwood, on proposal in regards to students doing research out at Turner Falls Park to minimize impact of flood and help divert water. Oakley made motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Kevin Blackwood presented Council research to minimize the impact of flooding and help direct water using drones. He will start before the end of September before the set the flood gates in place for winter. This will not cost the City anything. Council asked if they could do it at the falls where the hydraulics is making people get stuck. Mr. Blackwood said they could do something for that as well. Tom said what we are doing works pretty well unless you don’t want to abide by the rules. Darryl asked if they could approve MOU tonight since they are wanting to do their research before they set the flood gates and that will be before next Council. They decided to amend it on Item #10, New Business since they already made a motion on this.

7. Turner Falls Report by Billy Standifer. We were down a little in the month of August. We are looking at starting winter projects to do this year.

8. Public Works Director Report by Bert Curtis. They have been trying to keep grass cut and they have been spraying for mosquitoes in the mornings and night. One of their water plants got struck by lightning but Falls Creek was able to supply us water.

9. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.)

10. New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. Oakley wanted to make an amend to motion he made in regards to Item #6 stating to approve Item #6 for Kevin Blackwood for doing the research out at Turner Falls Park to minimize impact of flood and help divert water with Mr. Blackwood providing us an MOU. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

11. Adjourn. Jones made motion to adjourn. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

ATTEST:

_____________________________ ________________________________

Cheryl Dodds, City Clerk Ed Parks, Chairman

AUGUST 13, 2018 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY

MONDAY, AUGUST 13, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis City Council by Ed Parks.

2. Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Brain Davis, here, Councilman Darryl McCurtain, here, Councilman Stan Jones, here.

3. Prayer led by Stan Jones.

4. Pledge of Allegiance led by Ed Parks.

5. McCurtain made motion to approve Consent Agenda including minutes of prior meetings and claims. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

6. No items removed from Consent Agenda.

7. Jones made motion to approve change order on 3rd Street Project. Second by Oakley. Vote: Davis, abstain, McCurtain, yes, Jones, yes, Oakley, yes, Parks, abstain. Tom said they noticed when mark for cutting in the first block on third street, they are only going half way up so it will look like concrete draining and the rest will be asphalt. To make it look better, I think we should go with concrete all the way up to the sidewalks. On the maps you have there this shows how much more concrete you will need to do this to make it look better for the businesses. The rest of this is that the curves and gutters weren’t coming out with the plans that were done. Shane King, the local surveyor is here to explain all of this. Shane said from end to end they came up with 2630 feet of total roadway length and if you do curve on both sides you will end up with 5360 total length. The plans were just for 4545. Tom asked him to run the numbers for the curves and item 8 total straight runs on curves including the drives and street returns, he came up with 5588 roughly, with is well over. Brian Davis asked if this was Myer’s mess up. Tom said when he did the plans, he had a surveyor with him to do this, why it’s different, we don’t know. That’s why this is going to create a change order. Shane said item G is the curve and gutter through intersection combined is 6461, the good quantity is 4545 so we’re almost 2000 feet over. Ron gave him the unit price on that so that’s what we are over. Josh asked if they could give him a reason on how this mistake could be made. Shane said the only thing he noticed was that Myer’s been leaving a lot of curve and gutters in place. Tom said this includes this change order in the amount of $69,764.27. According to state statues the City can do change orders up to 10%, which would be a little over $120,000. So if there is anything else, he asked Shane to recheck these plans completely and this appears to be the only problem we have. Shane said he did the addition and reductions on page 3. Tom said the waterline extension was a result in the one block he left a 4 inch line. We had a 6 and he went down to a 4 inch and didn’t take the 4 out of the plans, he went down to another block and picked the 4 inch up and started replacing it there. It didn’t make sense to leave 4 inch there so he told them to go ahead and change it out to a 6 inch so it would all be uniformed. Myer’s was told by Bert that we needed to take the 4 inch out and change it to 6 inch but why it wasn’t in his plans, I don’t know. Josh asked if there was going to be anything else additional to these plans. Tom stated that had the plans been drawn out right in the first place, we wouldn’t need this addition plans but the bids would have been higher. Councilmen Davis said it is very disappointing on how much we had to pay Myer’s for this. Tom said that we still owe them $11,960.00. He thinks us hiring our own surveyor instead of theirs, we found the mistake now instead of at the end and we’ve already ran out of money. Tom said change orders are very common with this. Normally we would have a bid and have Contingency amount of money to cover it. According to the state, your chief executive officer, City Manager, can make changes to this up to $40,000.00. Anything over, has to be approved by Council up to 10 %. If for any reason additional change orders would take over 10% then whatever is left of the job, you would have to bid it out. He has talked to Ron and Shane it doesn’t appear that we will run into anything else unless a major emergency. Darryl asked if we could hold that payment until this issue is resolved. Tom said your Attorney is sitting right here and if Councilmen wanted him to hold the payment, he would. Josh asked Shane if he had any additional fees. He said no.

8. McCurtain made motion to change City Ordinance concerning new alcohol law. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said Mark gave Councilmen paperwork concerning the new alcohol laws in which will go into effect October 1st. and some of our Ordinances refer to low point beer in which will no longer be effective as October 1st.

9. McCurtain made motion to repeal this Ordinance 484-10-13-15 (tobacco free City owned-operated property.) Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said he was asked to put this on. Oakley said he thought it may have been miscommunications in this. This Ordinance he thinks is too difficult. If we have someone come to Turner Falls, the Ranch or any City owned property, any tobacco use at all falls under this. He doesn’t think it’s a law we should have in effect. Especially at Turner Falls. Are you going to ask them to leave the park to go smoke? Also asking the police officers to enforce it. We are going to lose some safety from them. We would be too busy writing tickets all day long. This was enforced for $20,000.00 but did not receive the grant. Tom asked if he wanted to do away with the whole Ordinance on this or the part that just says recreational parks. Josh said to eliminate the whole Ordinance on smoking on City owned property. Josh said are you breaking the law just driving down the road on city streets? Tom said how about rewriting this Ordinance because we still need to enforce about no smoking in our buildings and certain distances away from our buildings. Why don’t you Mark and I a chance to rewrite it. Brain Davis asked if we sold cigarettes out at Turner Falls. Tom said yes we do. Brian said but we have an Ordinance against smoking? Tom said he was not here when this Ordinance went into effect. There is a state statue that says you cannot smoke 25 within 25 feet of a government building. Tom asked Mark if we would have to rewrite this. Mark said we would be covered under the state statues.

10. Oakley made motion to increase City Manager’s spending limit to $50,000.00. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. This would help things to go a little faster rather than waiting on Council’s approval. We are fixing to start on the playground and splash pad projects out at the park and these are going to exceed the spending limits that he has right now. This also the limit the City Council has so nothing can be spent over this amount without competitive bidding. Darryl thought we had already raised it to this. Tom said we raised it for last City Manager to $25,000.00 for one time only for a vehicle. It’s not been a permanent change. Two Councilmen asked for this change because we are getting involved in splash pad and play ground equipment. All the money that will be spent has already been approved in the budget.

11. McCurtain made motion to approve Jeremy Bumgarner to withdraw his contribution from OMRF. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said Jeremy took a job with the school and he wasn’t vested, it would only be what he paid in. He knew this when he left.

12. McCurtain made motion to approve Ed McCormick to withdraw his contribution from OMRF. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said Ed no longer works at Turner Falls and he was not vested either.

13. Public Safety Report by Danny Cooper. Tom stated that Danny was out helping Turner Falls get all the day visitors situated since it flooded out there and that his report is in the packet.

14. Chamber Report. Brandy said that the Chamber Report will start being in the packets from now on. The scholarship Fundraiser will be August 15, the Joint Chamber INFO Golf Tournament will be October 1 and the Hills of Oklahoma Bike Tour will be September 15th. The speaker of the House, Charles McCall will speak at the Chamber Meeting held September 27th. Other projects they are working on are Stuff the Bus until August 15th, Davis Splash Pad at Fullerton Park and Keep It Local with Paver’s being the Business of the Month.

15. MCIA Report by Tom. The report is in the packet. Retailer, Rickey Hayes said they have a few places they are looking at in the Davis and Sulphur area.

16. City Treasurer Report by Brandy Claxton. Presented Council with a copy of the new 2018-19 Budget and she also sent it in to the State. Also is the account balances in that packet. Next month and so on there will be account balance in your packet along with balance sheets.

17. City Manager Report by Tom Graham. They are still working with ODOT on Main Street Project. Jay Earp with ODOT contacted him and said they have decided that they will not reroute truck traffic down Primrose and will be able to handle all traffic on Main Street. Still bidding on the project in November for possible start after the first of the year. The blanket zoning change that the Council approved in 2015 was not legal (according to County Clerk’s Office) and he was informed by them that we have to submit each property individually (after written request to property owners have been sent and returned with their comments.) Need to know if Council still wants all of Main Street zoned Commercial. Council decided not to have it done. We are also going in partners with the school on having a police officer back on duty up there. It will be 2-3 different reserves on different days on an 8 hour shift daily while school is in session. It will cost around $18,000.00 before taxes and the City will cover the first part of pay until the school can work it out on going in with us.

18. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.)

19. No New Business.

20. Adjourn. Motion made by Jones to adjourn. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

ATTEST:

_______________________________ ____________________________

Cheryl Dodds, City Clerk Ed Parks, Mayor

DAVIS MUNICIPAL AUTHORITY MEETING

MONDAY, AUGUST 13, 2018 7:00 P.M.

DAVIS CITY HALL

227 EAST MAIN

1. Call to order Davis Municipal Authority by Ed Parks.

2. Roll Call: Chairman Ed Parks, here, Vice-Chairman Josh Oakley, here, Trustee Brian Davis, here, Trustee Darryl McCurtain, here, Trustee Stan Jones, here .

3. McCurtain made motion to approve Consent Agenda including minutes of prior meetings and claims. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

4. No items removed from Consent Agenda.

5. Turner Falls Report by Tom Graham. Billy is out at the park dealing with about 40 visitors that got stuck in the flood. They are housing them in the cabins and shelters for the night and also providing food from Retail since they didn’t get them out of the park in time. It took about 20 minutes for it to flood the bridge out so they didn’t have time to get them across it.

6. Public Works Director Report by Bert Curtis. They have been dealing with drainage today.

7. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.)

8. No New Business.

9. Jones made motion to adjourn. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

ATTEST:

_____________________________ ________________________________

Cheryl Dodds, City Clerk Ed Parks, Chairman

JULY 9, 2018 MINUTES

DAVIS CITY COUNCIL AND DAVIS MUNICIPAL AUTHORITY
MONDAY, JULY 9, 2018 7:00 P.M.
DAVIS CITY HALL
227 EAST MAIN

1.    Call to order Davis City Council by Ed Parks.

2.    Roll Call: Mayor Ed Parks, here, Vice-Mayor Josh Oakley, here, Councilman Brain Davis, here, Councilman Darryl McCurtain, here, Councilman Stan Jones, here.

3.    Prayer led by Stan Jones.

4.    Pledge of Allegiance led by Ed Parks.

5.    Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones made motion to approve. Second by Oakley. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

6.    No items removed from Consent Agenda. 

7.    Consideration and possible action to approve amendments to the 2017-2018 Budget. McCurtain motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said there were four amendments in your packet to make your General Fund balance. The biggest change is the taking $40,500.00 out of Police Department and put into the other funds to make them balance. The big one $50,000.00, the last rescue unit for the Fire Department wasn’t budgeted item. They had a donation of $40,000.00 so if we contributed $50,000.00 they would pay the $40,000.00 so we took that out of the Contingency Fund. 

8.    Consideration and possible action to approve John McQuilliam for lump sum on his Retirement. McCurtain made motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Brandy stated that he was not vested with the City; this is only his contribution of what he has paid in, which is in the amount of $406.26.  

9.    Consideration and possible action to approve Worker’s Comp premium in the amount of $121,799.00 using $86,084.62 out of escrow and paying the balance of $35,714.38. McCurtain made motion to approve. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said it’s time to renew our Worker’s Comp policy and we have money in our escrow to help pay it. We can use all of it or some of it. He recommends us to use all the money in escrow to pay it. If we don’t use all of that money, it will be held over till next year. We paid the whole balance last year using escrow money; this is the amount we have left. The escrow money is from payments in the past that we did not use. 

10.    Consideration and possible action to approve or reject 3rd Street Project. Oakley made motion to approve Seal Masters base bid in the amount of $1,020,470.75 to redo 3rd Street. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, abstain. Tom said Mr. Myer’s called him and said he had a meeting in Durant and would get here around 7:30 this evening if we wanted to come back to it. Mayor said we could come back to it. Adjourned from DMA to come back to this. Tom said you had one bidder on this project on a base bid and an alternate bid. If you read the cover letter from Myer’s, one of the items was left out in alternate bid in which will increase it to another $68,250.00 so that will take it to $891,200.15. The good thing is it will not get you a new waterline only half or not even half of the other 70 feet compared to 2200 feet with the base bid. The base bid will replace all the waterlines, hydrants, service connections on both sides of the streets, all curve and gutters. Even though with the height that it is, he recommends that we accept the base bid unless you don’t want to accept the job. Tom said he gave Councilmen suggestions in an email and since this is higher than we thought, it will not hurt us, for we have the money to do it. Mr. Davis asked how long it would take to do it. Mr. Gillihan said the first block will be the big problem with doctor office being there and having to get their patients in and out. They will lay out all new utilities and curve and gutters first. There will not be a time frame on this. 

11.  Consideration and possible action regarding 209 S. 8th Street. Oakley made motion to tear down the property at 209 S. 8th Street and allow City Manager to bid it out. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes. Tom said we declared this dilapidated last month and wanted us to put a letter in the paper, trying to notify the owner, so we did. We still have not received any contact with this person. Attorney Melton asked if anyone knew this Andrew Potter because this is the third one we’ve had to do. Darryl said he knew of him when he was the Police Chief. He came to town and bought up several houses and that’s how long this issue has been going on. Mark said he was comfortable with what the City decides to do with it.     

12.    Public Safety Report by Danny Cooper. The report is in the packet.  
 
13.    No Chamber Report.
 
14.    MCIA Report by Melissa. The Hotel Broker that was supposed for a second visit couldn’t make it so she will try to come in about two weeks. 

15.    City Treasurer Report by Brandy Claxton. You have the budget amendments and voted on the Worker’s Comp. Also on our retirement with OMRF, normally in the past, the City’s contribution was 7.83% and we got a letter stating that we could drop our contribution rate to 7.73% if we so chose to do that. She talked with Tom and OMRF and decided to leave it at 7.83%. 

16.    City Manager Report by Tom Graham. Still working on sidewalk grant project. ODOT says they will let our sidewalk and Main Street in October to November. One thing that has change on this project is from 4th Street to 10th Street. This will now be concrete instead of asphalt. This will take a little bit more time. There are some business signs in road right of way that will have to be moved at the owner expense as well as some mature pecan trees and ODOT will replace a section of water lines in the area. We are in the process of talking with the business owners and letting them know. The road easement is 80 foot wide. They think they will start in October or November. He is not sure who owns the light poles. ODOT and OG & E are talking about the plans and we will have to take about 20 of them light poles down. Expense may be only OG & E but we may be out on some of it, he doesn’t know yet. Water lines and hydrants will be at ODOT’s expense.   

17.    No Appearances and petitions from the audience. (Limit of three (3) minutes for each.)

18.    No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda.       
***Did not adjourn. Moved on to DMA since we were waiting on Mr. Myer’s with Myers Engineering. ***
19. Adjourn. Jones made motion to adjourn. Second by Davis. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.


ATTEST:


_________________________________                ____________________________________
Cheryl Dodds, City Clerk                                         Ed Parks, Mayor


DAVIS MUNICIPAL AUTHORITY MEETING
MONDAY, JULY 9, 2018 7:00 P.M.
DAVIS CITY HALL
227 EAST MAIN


  1.   Call to order Davis Municipal Authority by Ed Parks.

  2.   Roll Call: Chairman Ed Parks, here, Vice-Chairman Josh Oakley, here, Trustee Brian Davis, here, Trustee Darryl McCurtain, here, Trustee Stan Jones, here .

 3.  Consideration and possible action to approve Consent Agenda including minutes of prior meetings and claims. Jones     made motion to approve. Second by McCurtain. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.

 4.  No items removed from Consent Agenda.   

5.  Turner Falls Report by Billy Standifer. The report is in the packet about how we did in June. We had a good last two weekends. We have not had traffic backed up on the highway. Tom said this is the first time we have ever hit a million dollars in June.  
      
6.  No Public Works Director Report. Oakley asked Bert since we are replacing waterlines, what would be the difference of replacing it from 1/8 inch to 1/6 inch?  Bert said nothing other than cost, he doesn’t really know but you would have more volume. Tom said the biggest thing on this, is in the bid, if you change it, it will change the bid.   
      
 7. No Appearances and petitions from the audience. (Limit of three (3) minutes for each.) 
      
 8. No New Business: Discussion and possible action concerning any matter not known which could not have been foreseen prior to the posting of this agenda. 

 9. Adjourn. Oakley made motion to adjourn. Second by Jones. Vote: Davis, yes, McCurtain, yes, Jones, yes, Oakley, yes, Parks, yes.


 ATTEST:

____________________________                       ________________________________
Cheryl Dodds, City Clerk                                      Ed Parks, Chairman